Author Academy —getting your     research published     Warren Raye, PhD     Senior Editor     Edanz Group
Customer Service  Introduction                   About me …                          Senior Life Sciences Editor
Customer Service  Introduction                    Today’s presentation     • Academic publishing     • Before you start … ...
Academic publishing                      Adopt a winning strategy     Footballer                             Scientist   P...
Academic publishing                      Exchange ideas globally         Clear communication is essential     Your researc...
Academic publishing   You must publish in                      English • The international language of academics • Other r...
Academic publishing                              The submission process                               Peer review         ...
Academic publishing                        Publishing timeline            • 3–12 months …            • Depends on         ...
Academic publishing   Peer review improves                      your manuscript                      Rejection      Accept...
Academic publishing                              Ask yourself      High quality research          Good design             ...
Academic publishing                      Publication ethics• Multiple submissions • Data fabrication and• Plagiarism      ...
Before you start …   Things you need to                     consider                • Reading                • Journal sel...
Before you start …    Reading improves your                      writing                            How?What to do       S...
Before you start …                        Make time to read                           Read often              • At least …...
Before you start …                        How to read an article               •     Start to finish?               •     ...
Before you start …                     Strategies for reading
Before you start …                        Strategies for reading                     Title and Abstract first
Before you start …                        Strategies for reading                     Title and Abstract first             ...
Before you start …                        Strategies for reading                     Title and Abstract first             ...
Before you start …                        Strategies for reading                     Title and Abstract first             ...
Before you start …                        Strategies for reading                     Title and Abstract first             ...
Before you start …                        Strategies for reading                     Title and Abstract first             ...
Before you start …                        Strategies for reading                     Title and Abstract first             ...
Before you start …                     Journal selection
Before you start …                     Factors to consider        What is your publication goal?•   Aims & scope          ...
Before you start …                      Choosing a target journal• Journal selection must be based on an honest  evaluatio...
Before you start …                     Timing• Choose your target journal:    – After you have decided you have enough res...
Before you start …   Evaluating significance:                     novelty   • How new are my results compared with     tho...
Before you start …   Evaluating significance:                     relevance           • How relevant is my work?     Appli...
Before you start …   Evaluating significance:                     appeal• Is my work in an area of ‘popular appeal’?• Exam...
Before you start …                     Edanz Journal Selector
Before you start …                      How to use        Insert your         proposed          abstract
Before you start …                     Refine your results                              Recommended                       ...
Before you start …                     Make a decision                                Semantic                            ...
Before you start …                     Visit journal websites
Avoiding rejectionCustomer Service     Reasons for rejection: the                     content Incomplete                  ...
Avoiding rejectionCustomer Service       Reasons for rejection: the                       manuscriptJournal requirements  ...
Avoiding rejectionCustomer Service                       Reasons for rejection: other                     Inappropriate jo...
Manuscript structure                       You need to tell a story         Beginning     Middle     End • Must be easy to...
Manuscript structure                        IMRaD                 •     Introduction    Assertion                 •     Me...
Manuscript structure                       The ‘write’ order • For maximum clarity and consistency:     Methods     Result...
Manuscript structure                          Who’s hungry?  First impressions can    make a difference
Manuscript structure                       First impressions count   Relevance of         Importance of         Validity o...
Manuscript structure                       Abstract          • Concise              – Aim for less than 250 words         ...
Manuscript structure                       General rules for Abstracts   References                          Abbreviations...
Manuscript structure                       Introduction     What problem was studied?  The answer to this question should ...
Manuscript structure                       Provide context                                    General                     ...
Manuscript structure                       Introduction Beginning       • Sufficient background information       • Compre...
Manuscript structure                       Introduction Middle   • Rationale      – The reason(s) for doing this work?    ...
Manuscript structure                       Introduction End        • Clearly and explicitly state specific          aims o...
Manuscript structure                       Methods   • Subheadings   • Order should be logical   • New methods must be des...
Manuscript structure                       Results     • Past tense to describe your results     • Do not explain the resu...
Manuscript structure                       Display items   • Present data quickly and efficiently   • Keep it simple — use...
Manuscript structure                       Tables                    Clear concise legend/caption                )   Dataf...
Manuscript structure                       Figures  Separate   panels   Clear indicators Clear, ‘stand    … shows silver s...
Manuscript structure                       Discussion   What do your findings mean?  The answer to this question should be...
Manuscript structure                       Discussion Beginning     •   Avoid just restating results     •   Answer the re...
Manuscript structure                       Discussion Middle      • Interpret your results          – Compare with other s...
Manuscript structure                           Discussion End• Restate major conclusion(s)    – In summary …            or...
Hints and andCoverage tips Staffing Plan       Consider your reader           •     Clear communication           •     La...
Hints and and Coverage tips  Staffing Plan   Reader expectations• Information is easier to  understand when placed  where ...
Hints and andCoverage tips Staffing Plan         Your reader should …                 Only have to read once             N...
Hints and and  Coverage tips   Staffing Plan   1. Verb placement• Readers expect verbs to closely follow subjects         ...
Hints and and  Coverage tips   Staffing Plan   Help your reader• Readers want verbs to closely follow subjects            ...
Hints and and  Coverage tips   Staffing Plan   Avoid reader confusion • Readers become confused if subject and verb   are ...
Hints and and      Coverage tips       Staffing Plan               Avoid reader confusionThe smallest of the URFs is URFA6...
Hints and andCoverage tips Staffing Plan   Which voice?• Active or passive?  – Blood samples were collected from 256 patie...
Hints and andCoverage tips Staffing Plan     2. Active voice                    Subject                              Verb ...
Hints and andCoverage tips Staffing Plan        3. Stress position• Readers focus on information at the end of a  sentence...
Hints and and  Coverage tips   Staffing Plan   Stress positionThe dog sat when her mistress offered a treat.The dog sat wh...
Hints and and   Coverage tips    Staffing Plan       4. Topic position• Readers expect a sentence/phrase to be a story  ab...
Hints and and Coverage tips  Staffing Plan           Topic position                            sentence            idea   ...
Hints and andCoverage tips Staffing Plan   5. Short sentences                 Reading once…4% of readers can understand a ...
Hints and andCoverage tips Staffing Plan   Simple is best• Simple language is best• Makes your work more relevant• Minimiz...
Hints and andCoverage tips Staffing Plan   Before you submit … • Register online • Cover letter     – Potential referees  ...
Hints and andCoverage tips Staffing Plan      Cover letters      Significance                 Why your work       Relevanc...
Hints and andCoverage tips    The purpose of cover Staffing Plan                 letters •   Introduces manuscript to jour...
Hints and andCoverage tips Staffing Plan             Bad example                      Not personal   Dear Editor-in-Chief,...
Hints and and  Coverage tips   Staffing Plan      Cover letters Address editor       Manuscript title/        Background, ...
Hints and andCoverage tips Staffing Plan    Always includeOriginal and       Not submitted       Authors agree onunpublish...
Hints and and           Coverage tips            Staffing Plan                             A good cover letterDear Dr Grae...
Hints and andCoverage tips             Recommending Staffing Plan                          reviewers                     “...
Hints and andCoverage tips Staffing Plan   Where do I find reviewers?•   From your reading and references•   Networking•  ...
Hints and andCoverage tips Staffing Plan   Reviewers
Hints and andCoverage tips Staffing Plan   Point-by-point    Polite &                 Respond to every  professional      ...
Hints and and Coverage tips  Staffing Plan   Revision• Conduct additional experiments and analyses  as suggested  – If thi...
Hints and andCoverage tips Staffing Plan   Point-by-point responseDear Dr. _____________: [address editor by name]Thank yo...
Hints and and    Coverage tips     Staffing Plan       AgreementReviewer Comment: In your analysis of the data you have ch...
Hints and and    Coverage tips     Staffing Plan      DisagreementReviewer Comment: In your analysis of the data you have ...
Hints and and Coverage tips  Staffing Plan   Cryptic questions“The authors hypothesized to look for thepharmacokinetics of...
Hints and andCoverage tips     Understanding reviewer Staffing Plan                  comments        “The English needs to...
Hints and andCoverage tips Staffing Plan   Free online resources         • Edanz         edanzediting.com         • Spring...
Hints and andCoverage tips Staffing Plan   Springer Author Academy
Hints and andCoverage tips Staffing Plan   Free online resources
Hints and andCoverage tips Staffing Plan   Edanz Journal Selector
Hints and and   Coverage tips    Help your readers    Staffing Plan                    understand“If you can’t explain som...
Thank you Good luck!
Any questions?global@edanzediting.com       Contact Edanz
edanzediting.com    Downloads and further reading     @JournalAdvisor       Follow us on Twitterfacebook.com/JournalAdviso...
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Transcript of "Edanz seminar tehran"

  1. 1. Author Academy —getting your research published Warren Raye, PhD Senior Editor Edanz Group
  2. 2. Customer Service Introduction About me … Senior Life Sciences Editor
  3. 3. Customer Service Introduction Today’s presentation • Academic publishing • Before you start … – Edanz Journal Selector • Your target journal in minutes not days • Avoiding rejection • Manuscript structure • Hints and tips
  4. 4. Academic publishing Adopt a winning strategy Footballer Scientist Physical fitness Preparation Results Team members Communication Manuscript Rules of the game Understanding Submission process Opposition Knowledge Published literature Win games Tactics Publication record
  5. 5. Academic publishing Exchange ideas globally Clear communication is essential Your research is not complete until it has been published!
  6. 6. Academic publishing You must publish in English • The international language of academics • Other researchers want to hear from Indian researchers! • Become an effective communicator • Funding • International reputation • Career advancement
  7. 7. Academic publishing The submission process Peer review Results novel? Topic relevant?Manuscript + Editor Rejectcover letter New experiments Improve readability Accepted— Add information publication! Revision
  8. 8. Academic publishing Publishing timeline • 3–12 months … • Depends on – Manuscript type – Availability of peer reviewers – Fast tracking – Number of revisions • How well you address reviewer comments
  9. 9. Academic publishing Peer review improves your manuscript Rejection Acceptance Minor revision Major revision• Few papers are accepted without revision• Rejection and revision are integral• Peer review should be a positive experience
  10. 10. Academic publishing Ask yourself High quality research Good design Original and novel Well executed What do journal editors want? Interesting to Clear and concise journal’s readership English
  11. 11. Academic publishing Publication ethics• Multiple submissions • Data fabrication and• Plagiarism falsification• Author list • Conflicts of interest – Who? – Financial – First author – Personal – Corresponding author – Intellectual
  12. 12. Before you start … Things you need to consider • Reading • Journal selection • Evaluate significance
  13. 13. Before you start … Reading improves your writing How?What to do Structure & style Journal quality Argument Get new ideas What not to do structure
  14. 14. Before you start … Make time to read Read often • At least … – 20–30 min each day – 60 min, once a week • Discuss with colleagues – Journal club
  15. 15. Before you start … How to read an article • Start to finish? • Section by section? • Efficiency • Where is the relevant information?
  16. 16. Before you start … Strategies for reading
  17. 17. Before you start … Strategies for reading Title and Abstract first
  18. 18. Before you start … Strategies for reading Title and Abstract first Self-assess knowledge of topic
  19. 19. Before you start … Strategies for reading Title and Abstract first Self-assess knowledge of topic Have you read similar papers? Familiar with the terminology? Do you understand the relevance of the hypothesis?
  20. 20. Before you start … Strategies for reading Title and Abstract first Self-assess knowledge of topic Last paragraph of Introduction for aims
  21. 21. Before you start … Strategies for reading Title and Abstract first Self-assess knowledge of topic Last paragraph of Introduction for aims Figures & Tables, then Results
  22. 22. Before you start … Strategies for reading Title and Abstract first Self-assess knowledge of topic Last paragraph of Introduction for aims Figures & Tables, then Results Discussion for interpretation
  23. 23. Before you start … Strategies for reading Title and Abstract first Self-assess knowledge of topic Last paragraph of Introduction for aims Figures & Tables, then Results Discussion for interpretation Refer to Introduction and Methods if necessary
  24. 24. Before you start … Journal selection
  25. 25. Before you start … Factors to consider What is your publication goal?• Aims & scope • Open access• Prestige • Publishing frequency• Impact factor • Cost• Target audience • Publication type Which factor is most important to you?
  26. 26. Before you start … Choosing a target journal• Journal selection must be based on an honest evaluation of your manuscript Novelty Target Audience Significance Impact
  27. 27. Before you start … Timing• Choose your target journal: – After you have decided you have enough results for a publication – After a decision has been made on how high to aim—high, medium or low impact – Before writing the Title, Abstract, Introduction or Discussion sections
  28. 28. Before you start … Evaluating significance: novelty • How new are my results compared with those already published? New findings Incremental Conceptual advances advances Low to medium Medium to high impact impact
  29. 29. Before you start … Evaluating significance: relevance • How relevant is my work? Applications for a Applications across specific field? many fields?
  30. 30. Before you start … Evaluating significance: appeal• Is my work in an area of ‘popular appeal’?• Examples: – OLEDs – Higgs boson – Cloud computing – Green aviation – Food irradiation – Stem cells – Medical devices – Global warming
  31. 31. Before you start … Edanz Journal Selector
  32. 32. Before you start … How to use Insert your proposed abstract
  33. 33. Before you start … Refine your results Recommended journals Advanced Matching
  34. 34. Before you start … Make a decision Semantic matching terms IF, Aims & Scope, Frequency Similar published articles
  35. 35. Before you start … Visit journal websites
  36. 36. Avoiding rejectionCustomer Service Reasons for rejection: the content Incomplete Inappropriate data methodology Weak research motive InaccuratePoor analysis conclusions
  37. 37. Avoiding rejectionCustomer Service Reasons for rejection: the manuscriptJournal requirements Lack of detail not met Publication ethics ignored Poor grammar and Inappropriate data style presentation
  38. 38. Avoiding rejectionCustomer Service Reasons for rejection: other Inappropriate journal selected Unlucky timing
  39. 39. Manuscript structure You need to tell a story Beginning Middle End • Must be easy to read and easy to understand
  40. 40. Manuscript structure IMRaD • Introduction Assertion • Methods • Results Evidence • and • Discussion Affirmation
  41. 41. Manuscript structure The ‘write’ order • For maximum clarity and consistency: Methods Results During your research Introduction Discussion After selecting target journal Title Abstract Write last
  42. 42. Manuscript structure Who’s hungry? First impressions can make a difference
  43. 43. Manuscript structure First impressions count Relevance of Importance of Validity of your aims your results conclusions Your abstract Judge your Likely the only part writing style that will be read
  44. 44. Manuscript structure Abstract • Concise – Aim for less than 250 words • Problem(s) addressed (10%) • Objectives/hypotheses (20%) • Techniques (10%) • Most important results (40%) • Concluding statement (20%)
  45. 45. Manuscript structure General rules for Abstracts References Abbreviations Do not include … Non-essential Jargon/slang numbers & statistics
  46. 46. Manuscript structure Introduction What problem was studied? The answer to this question should be in your Introduction Beginning Middle End
  47. 47. Manuscript structure Provide context General Specific Objectives
  48. 48. Manuscript structure Introduction Beginning • Sufficient background information • Comprehensive literature review • Cite previous publications – Review articles – Original articles • What is the problem?
  49. 49. Manuscript structure Introduction Middle • Rationale – The reason(s) for doing this work? – Why is it important the problem is addressed? • Explain how you addressed the problem • Do not state results from your work • General statement regarding methods
  50. 50. Manuscript structure Introduction End • Clearly and explicitly state specific aims of your study
  51. 51. Manuscript structure Methods • Subheadings • Order should be logical • New methods must be described in sufficient detail that they can be reproduced • Established methods can be referenced – Save yourself time and effort
  52. 52. Manuscript structure Results • Past tense to describe your results • Do not explain the results • Avoid duplicating data among figures, tables and text
  53. 53. Manuscript structure Display items • Present data quickly and efficiently • Keep it simple — use separate panels – Related data in panels • Label all parts of figures • Legends must be able to ‘stand alone’
  54. 54. Manuscript structure Tables Clear concise legend/caption ) Dataformattedfor clarity Abbreviations defined
  55. 55. Manuscript structure Figures Separate panels Clear indicators Clear, ‘stand … shows silver staining of two representative glomeruli inalone’ legend biopsy specimens from patients. In Patient 4 (left), mesangiolysis (single arrow), prominent endothelial swelling (arrowhead), red-cell fragments (double arrows), and thrombi are visible in some capillary loops … Eremina et al. NEJM 2008, 358:1129–1136
  56. 56. Manuscript structure Discussion What do your findings mean? The answer to this question should be in your Discussion Beginning Middle End
  57. 57. Manuscript structure Discussion Beginning • Avoid just restating results • Answer the research question(s) posed • Emphasize the major finding(s) first • State your major conclusion – Based on results presented
  58. 58. Manuscript structure Discussion Middle • Interpret your results – Compare with other studies • Same or different? • Explain unexpected results • Describe limitations – How could the study be improved?
  59. 59. Manuscript structure Discussion End• Restate major conclusion(s) – In summary … or In conclusion …• Possible applications and implications• Suggest future work“Clinical and research priorities include furthering our understanding of thepathogenesis of M. pneumoniae-associated CNS disease, development ofmore reliable serologic assays, and defining the role of quantitative PCR indistinguishing acute infection from asymptomatic carriage and prolongedpost-infection shedding” Bitun & Richardson Curr Infect Dis Rep 2010, 12:282–290
  60. 60. Hints and andCoverage tips Staffing Plan Consider your reader • Clear communication • Language • Cover letters • Responding to reviewers
  61. 61. Hints and and Coverage tips Staffing Plan Reader expectations• Information is easier to understand when placed where most readers expect to find it• Good writers are aware of these expectations
  62. 62. Hints and andCoverage tips Staffing Plan Your reader should … Only have to read once Not have to read slowly Understand your logic immediately
  63. 63. Hints and and Coverage tips Staffing Plan 1. Verb placement• Readers expect verbs to closely follow subjects Subject Sentence Verb . Subject and verb far apart = poor readability
  64. 64. Hints and and Coverage tips Staffing Plan Help your reader• Readers want verbs to closely follow subjects Subject Sentence Verb .
  65. 65. Hints and and Coverage tips Staffing Plan Avoid reader confusion • Readers become confused if subject and verb are separated by too much contentThe smallest of the URFs (URFA6L), a 207-nucleotide (nt)reading frame overlapping out of phase the [NH2]-terminalportion of the adenosinetriphosphatase (ATPase) subunit 6gene, has been identified as the animal equivalent of therecently discovered yeast H-ATPase subunit 8 gene.
  66. 66. Hints and and Coverage tips Staffing Plan Avoid reader confusionThe smallest of the URFs is URFA6L, a 207-nucleotide (nt) reading frame overlapping out of phasethe [NH2]-terminal portion of the adenosinetriphosphatase (ATPase) subunit 6 gene, has beenidentified as the animal equivalent of the recently discovered yeast H-ATPase subunit 8 gene.The smallest of the URFs (URFA6L) has been identified as theanimal equivalent of the recently discovered yeast H-ATPasesubunit 8 gene; URFA6L is a 207-nucleotide (nt) reading frameoverlapping out of phase the [NH2]-terminal portion of theadenosinetriphosphatase (ATPase) subunit 6 gene.We identified the smallest of the URFs (URFA6L) as the animalequivalent of the recently discovered yeast H-ATPase subunit 8gene. URFA6L is a …
  67. 67. Hints and andCoverage tips Staffing Plan Which voice?• Active or passive? – Blood samples were collected from 256 patients. – We collected blood from 256 patients.
  68. 68. Hints and andCoverage tips Staffing Plan 2. Active voice Subject Verb Active • Sentences written in the active voice are: simple direct clear easy to read
  69. 69. Hints and andCoverage tips Staffing Plan 3. Stress position• Readers focus on information at the end of a sentence. Subject Verb take-home information .
  70. 70. Hints and and Coverage tips Staffing Plan Stress positionThe dog sat when her mistress offered a treat.The dog sat when a treat was offered by her mistress.When the mistress offered her a treat, the dog sat.• Readers, without thinking, concentrate on the end of a sentence.
  71. 71. Hints and and Coverage tips Staffing Plan 4. Topic position• Readers expect a sentence/phrase to be a story about whoever shows up first Subject Topic position Verb Stress position .
  72. 72. Hints and and Coverage tips Staffing Plan Topic position sentence idea idea idea idea Topic link• Linkage and contextThe family went into the courtyard to see the newpuppy. The dog sat when her owner offered a treat.Everyone was so excited they broke into applause.However, as the courtyard was situated right next tomy bedroom, the sound woke me from my sleep.
  73. 73. Hints and andCoverage tips Staffing Plan 5. Short sentences Reading once…4% of readers can understand a 27-word sentence75% of readers can understand a 17-word sentence Pinner and Pinner (1998) Communication Skills Goals to aim for: One idea per sentence Maximum 25 words per sentenceLess than four 30-word sentences in the manuscript
  74. 74. Hints and andCoverage tips Staffing Plan Simple is best• Simple language is best• Makes your work more relevant• Minimizes confusion—maximizes understanding• More people will understand your work – More citations!
  75. 75. Hints and andCoverage tips Staffing Plan Before you submit … • Register online • Cover letter – Potential referees – Potential editors • Conflicts of interests • Format and resolution of graphics files • Copyright and payment forms
  76. 76. Hints and andCoverage tips Staffing Plan Cover letters Significance Why your work Relevance is important First impression for journal editors Level of Recommend English reviewers?
  77. 77. Hints and andCoverage tips The purpose of cover Staffing Plan letters • Introduces manuscript to journal editor • Acts as a guide for the editor • ‘Sells’ your work • Speeds up the publication process
  78. 78. Hints and andCoverage tips Staffing Plan Bad example Not personal Dear Editor-in-Chief, No information about the manuscript I am sending you our manuscript entitled “Techniques to detect circoviruses in Australian bird species” by Raye et al. We would like to have the manuscript considered for publication in Virology Methods Online. Please let me know of your decision at your earliest convenience. Sincerely yours, Too short Warren Raye, PhD
  79. 79. Hints and and Coverage tips Staffing Plan Cover letters Address editor Manuscript title/ Background, personally publication type rationale, results General rules Why are your Corresponding Reviewerfindings important? author details recommendations “Must-have” statements
  80. 80. Hints and andCoverage tips Staffing Plan Always includeOriginal and Not submitted Authors agree onunpublished to other journals manuscript/journal “Must-have” statementsNo conflicts of Source of Authorship interest funding contributions
  81. 81. Hints and and Coverage tips Staffing Plan A good cover letterDear Dr Graeber,Please find enclosed our manuscript entitled “Amyloid-like inclusions in the brains of Huntington’s disease patients”, byMcGowan et al., which we would like to submit for publication as a Research Paper in Neurogenetics.Recent immunohistochemical studies have revealed the presence of neuronal inclusions containing an N-terminal portion ofthe mutant huntingtin protein and ubiquitin in the brain tissues of Huntington’s disease (HD) patients; however, the role of Give thethese inclusions in the disease process has remained unclear. One suspected disease-causing mechanism in Huntington’s background todisease and other polyglutamine disorders is the potential for the mutant protein to undergo a conformational change to a the researchmore stable anti-parallel β-sheet structure…To confirm if the immunohistochemically observed huntingtin- and ubiquitin-containing inclusions display amyloid features, weperformed Congo red staining and both polarizing and confocal microscopy on post-mortem human brain tissues obtained What wasfrom five HD patients, two AD patients, and two normal controls. Congo red staining revealed a small number of amyloid-likeinclusions showing green birefringence by polarized microscopy, in a variety of cortical regions.... ….detected inclusions done and whatobserved in parallel sections, suggesting that only a relatively small proportion of inclusions in HD adopt an amyloid-like was foundstructure.We believe our findings will be of particular interest to the readership of Neurogenetics, which includes researchers and Interest toclinicians studying the genetic and molecular mechanisms underlying neurodegenerative diseases. Therefore, we feel that your journal’s readersjournal provides the most suitable platform for the dissemination of our work to the research community.Please address all correspondence to….
  82. 82. Hints and andCoverage tips Recommending Staffing Plan reviewers “When submitting a paper authors are requested to suggest 6 international referees…” “The following items are also required as part of the manuscript submission process:…The names, addresses, phone numbers, and e-mail addresses of four or five potential independent reviewers…”
  83. 83. Hints and andCoverage tips Staffing Plan Where do I find reviewers?• From your reading and references• Networking• Aim for younger and mid-level researchers• Editors have the final decision on reviewer choice
  84. 84. Hints and andCoverage tips Staffing Plan Reviewers
  85. 85. Hints and andCoverage tips Staffing Plan Point-by-point Polite & Respond to every professional comment Revision Refer to line and page numbers Easy to see Use a different color font changes Highlight the text
  86. 86. Hints and and Coverage tips Staffing Plan Revision• Conduct additional experiments and analyses as suggested – If this is impossible, you must explain why• You can disagree with reviewers, but provide evidence – Cite published work• Comply with deadlines – Extensions are granted
  87. 87. Hints and andCoverage tips Staffing Plan Point-by-point responseDear Dr. _____________: [address editor by name]Thank you for your consideration of our manuscriptentitled _____________ [insert manuscript title]. Wehave reviewed the comments of the reviewers and havethoroughly revised the manuscript. We found thecomments helpful, and believe our revised manuscriptrepresents a significant improvement over our initialsubmission.In response to the reviewers’ suggestions we have[summarize the key changes here]
  88. 88. Hints and and Coverage tips Staffing Plan AgreementReviewer Comment: In your analysis of the data you have chosento use a somewhat obscure fitting function (regression). In myopinion, a simple Gaussian function would have sufficed.Moreover, the results would be more instructive and easier tocompare to previous results.Response: We agree with the reviewer’s assessment of theanalysis. Our tailored function makes it impossible to fullyinterpret the data in terms of the prevailing theories. In addition, inits current form it would be difficult to tell that this measurementconstitutes a significant improvement over previously reportedvalues. We have redone the analysis using a Gaussian fittingfunction.
  89. 89. Hints and and Coverage tips Staffing Plan DisagreementReviewer Comment: In your analysis of the data you have chosento use a somewhat obscure fitting function (regression). In myopinion, a simple Gaussian function would have sufficed.Moreover, the results would be more instructive and easier tocompare to previous results.Response: We agree with the reviewer that a simple Gaussian fitwould facilitate comparison with the results of other studies.However, our tailored function allows for the analysis of the datain terms of the Smith model [Smith et al, 1998]. We have addedtwo sentences to the paper (page 3 paragraph 2) to explain theuse of this function and Smith’s model.
  90. 90. Hints and and Coverage tips Staffing Plan Cryptic questions“The authors hypothesized to look for thepharmacokinetics of the insulin using this 4 mmneedle; However they didnt do bioequivalenceanalyses for glucose pharmacodynamics. Thatis one of my concerns about this methodology.”
  91. 91. Hints and andCoverage tips Understanding reviewer Staffing Plan comments “The English needs to be improved” “Your writing is difficult to understand”• Grammar & spelling• Long, complex sentences and paragraphs• Gaps in the logic• Poor manuscript organization• Too much information
  92. 92. Hints and andCoverage tips Staffing Plan Free online resources • Edanz edanzediting.com • Springer Exemplar springerexemplar.com/ • Google Scholar scholar.google.com/ • Purdue Online Writing Lab owl.english.purdue.edu/owl/
  93. 93. Hints and andCoverage tips Staffing Plan Springer Author Academy
  94. 94. Hints and andCoverage tips Staffing Plan Free online resources
  95. 95. Hints and andCoverage tips Staffing Plan Edanz Journal Selector
  96. 96. Hints and and Coverage tips Help your readers Staffing Plan understand“If you can’t explain something simply,you don’t understand it well.” – Albert Einstein• Write to express not impress• Consider your audience – their native language may not be English
  97. 97. Thank you Good luck!
  98. 98. Any questions?global@edanzediting.com Contact Edanz
  99. 99. edanzediting.com Downloads and further reading @JournalAdvisor Follow us on Twitterfacebook.com/JournalAdvisor Like us on Facebook

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