Using Outlook and ISI’s Outlook Exchange E-Mail SystemRoy YabukiISI DFW Director ryabuki@isiwebnet.net – 817-269-3146 http://ismtips.net – tech/ministry tips blog

The Techie’s Secret

What is Outlook? How is it useful? What is the difference between Outlook and Exchange? Some Benefits in MinistryInstallationWhat are Outlook’s Basic Functions? Other Useful ToolsOutlook Resources

Some Benefits in Ministry – the OrganizerProtection from losing contact information/data, Repository of e-mail and other communicationReal-time calendar coordination with colleagues and local teams, One Calendar with Categorized entriesDatabase of Categorized ContactsSecure access to your Outlook program from virtually any computer, anywhere in the world, etc.Easy small mail mergesPrioritized Todo’s (2nd Brain)Search old messagesMobile Sync

Setting-up E-mailISI Exchange Server (Contact Rebekah Miller – ------------------------- at Home office for a free account for all staff) name@isiwebnet.netYahoo, G-Mail, Hotmail, AOLPOP/SMTP, IMAP

Main Functions – Exchange ServerProtection from losing contact information/dataMultiple computers and smart devices, web

Main Functions -AccessMultiple computers with Outlook, Entourage and smart devices (Mobile Sync)Secure access to your Outlook program from virtually any computer, anywhere in the world, etc.Connecting via the web – Connect to Exchange server using Web Access

Main Functions – E-mail & Communication ArchiveRepository of e-mail and other communicationE-mail Basics –Organizing e-mails (Folders, sorting, Reading Pane, autopreview, junk, search)Sending e-mail – (account, attachments, Outbox/Sent box)Mail Merge

Main Functions – Time Management One Calendar with Categorized entriesReal-time calendar coordination with colleagues and local teamsInvitationsCategorized, Prioritized Todo’s

Main Functions -DatabaseDatabase of Categorized Contacts/Search Can be SharedFolders…

Other Useful ToolsXOBNI!http://www.xobni.com/learnmoreYouSendIt!Secure E-mail - http://www.instantssl.com/ssl-certificate-products/free-email-certificate.htmlFree Comodo Secure e-mail SW: http://www.comodo.com/home/internet-security/secure-email.php

Outlook ResourcesOutlook tools, tutorial videos, add-ins, etc. Slipstick- http://www.slipstick.com/index.htmFrom Microsoft – for 2003 - http://office.microsoft.com/en-us/training/CR061832721033.aspx , for 2007 http://office.microsoft.com/en-us/training/HA102188671033.aspxTips & tricks – http://email.about.com/od/outlooktips/tp/popular_tips.-06V.htmhttp://email.about.com/od/outlook/Get_the_Most_Out_of_Outlook.htmhttp://email.about.com/od/outlookaddons/tp/most_popular_outlook_add_ons.htm

BooksDyszel, Bill. Outlook 2007 For Dummies (For Dummies (Computer/Tech)). New York: For Dummies, 2006. Excellent book for beginners about Outlook 2007 ($0.50 used on Amazon.com) Dyszel, Bill. Outlook 2003 For Dummies (For Dummies (Computer/Tech)). New York: For Dummies, 2003. Great Outlook 2003 book for Beginners($17.47 used on Amazon.com) Boyce, Jim, Beth Sheresh, and Doug Sheresh. Microsoft Office Outlook 2007 Inside Out. Redmond, WA: Microsoft Press, 2007. - Another Excellent All-around Outlook book ($4.99 used on Amazon.com) Mcghee, Sally. Take Back Your Life!: Using Microsoft Office Outlook 2007 to Get Organized and Stay Organized (Inside Out) (Inside Out). Redmond: Microsoft Press, 2007. Great Book on using Outlook to organize your extremely busy life. Uses principles similar to David Allen's "Getting Things Done" Actually Predates Allen's Work. ($16.49 new on Amazon.com) Mcghee, Sally. Take Back Your Life! Special Edition: Using Microsoft Outlook to Get Organized and Stay Organized (Bpg-Other). Redmond, WA: Microsoft Press, 2005. ($.33 used on Amazon.com)

QuestionsRoy Yabuki, ISI DFW Director – ismtips@gmail.com– (817) 213-6474Website: http://ismtips.net – tech/ministry tips blogTwitter: ismtipsRebekah Miller – ISI Web Director