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Using Outlook And Exchange Server for International Student Ministry

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Presentation on the basics of MS outlook and exchange server as applied to international student ministry

Presentation on the basics of MS outlook and exchange server as applied to international student ministry

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Using Outlook And Exchange Server for International Student Ministry Presentation Transcript

  • 1. Using Outlook and ISI’s Outlook Exchange E-Mail System
    Roy YabukiISI DFW Director ryabuki@isiwebnet.net – 817-269-3146 http://ismtips.net – tech/ministry tips blog
  • 2. The Techie’s Secret
  • 3. What is Outlook? How is it useful?
    What is the difference between Outlook and Exchange?
    Some Benefits in Ministry
    Installation
    What are Outlook’s Basic Functions?
    Other Useful Tools
    Outlook Resources
  • 4. Some Benefits in Ministry – the Organizer
    Protection from losing contact information/data,
    Repository of e-mail and other communication
    Real-time calendar coordination with colleagues and local teams, One Calendar with Categorized entries
    Database of Categorized Contacts
    Secure access to your Outlook program from virtually any computer, anywhere in the world, etc.
    Easy small mail merges
    Prioritized Todo’s (2nd Brain)
    Search old messages
    Mobile Sync
  • 5. Setting-up E-mail
    ISI Exchange Server (Contact Rebekah Miller – ------------------------- at Home office for a free account for all staff) name@isiwebnet.net
    Yahoo, G-Mail, Hotmail, AOL
    POP/SMTP, IMAP
  • 6. Main Functions – Exchange Server
    Protection from losing contact information/data
    Multiple computers and smart devices, web
  • 7. Main Functions -Access
    Multiple computers with Outlook, Entourage and smart devices (Mobile Sync)
    Secure access to your Outlook program from virtually any computer, anywhere in the world, etc.
    Connecting via the web – Connect to Exchange server using Web Access
  • 8. Main Functions – E-mail & Communication Archive
    Repository of e-mail and other communication
    E-mail Basics –
    Organizing e-mails (Folders, sorting, Reading Pane, autopreview, junk, search)
    Sending e-mail – (account, attachments, Outbox/Sent box)
    Mail Merge
  • 9. Main Functions – Time Management
    One Calendar with Categorized entries
    Real-time calendar coordination with colleagues and local teams
    Invitations
    Categorized, Prioritized Todo’s
  • 10. Main Functions -Database
    Database of Categorized Contacts/Search
    Can be Shared
    Folders…
  • 11. Other Useful Tools
    XOBNI!
    http://www.xobni.com/learnmore
    YouSendIt!
    Secure E-mail - http://www.instantssl.com/ssl-certificate-products/free-email-certificate.html
    Free Comodo Secure e-mail SW: http://www.comodo.com/home/internet-security/secure-email.php
  • 12. Outlook Resources
    Outlook tools, tutorial videos, add-ins, etc.
    Slipstick- http://www.slipstick.com/index.htm
    From Microsoft –
    for 2003 - http://office.microsoft.com/en-us/training/CR061832721033.aspx ,
    for 2007 http://office.microsoft.com/en-us/training/HA102188671033.aspx
    Tips & tricks –
    http://email.about.com/od/outlooktips/tp/popular_tips.-06V.htm
    http://email.about.com/od/outlook/Get_the_Most_Out_of_Outlook.htm
    http://email.about.com/od/outlookaddons/tp/most_popular_outlook_add_ons.htm
  • 13. Books
    Dyszel, Bill. Outlook 2007 For Dummies (For Dummies (Computer/Tech)). New York: For Dummies, 2006. Excellent book for beginners about Outlook 2007 ($0.50 used on Amazon.com)
    Dyszel, Bill. Outlook 2003 For Dummies (For Dummies (Computer/Tech)). New York: For Dummies, 2003. Great Outlook 2003 book for Beginners($17.47 used on Amazon.com)
    Boyce, Jim, Beth Sheresh, and Doug Sheresh. Microsoft Office Outlook 2007 Inside Out. Redmond, WA: Microsoft Press, 2007. - Another Excellent All-around Outlook book ($4.99 used on Amazon.com)
    Mcghee, Sally. Take Back Your Life!: Using Microsoft Office Outlook 2007 to Get Organized and Stay Organized (Inside Out) (Inside Out). Redmond: Microsoft Press, 2007. Great Book on using Outlook to organize your extremely busy life. Uses principles similar to David Allen's "Getting Things Done" Actually Predates Allen's Work. ($16.49 new on Amazon.com)
    Mcghee, Sally. Take Back Your Life! Special Edition: Using Microsoft Outlook to Get Organized and Stay Organized (Bpg-Other). Redmond, WA: Microsoft Press, 2005. ($.33 used on Amazon.com)
  • 14. Questions
    Roy Yabuki, ISI DFW Director – ismtips@gmail.com– (817) 213-6474
    Website: http://ismtips.net – tech/ministry tips blog
    Twitter: ismtips
    Rebekah Miller – ISI Web Director