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Using Outlook And Exchange Server for International Student Ministry
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Using Outlook And Exchange Server for International Student Ministry

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Presentation on the basics of MS outlook and exchange server as applied to international student ministry

Presentation on the basics of MS outlook and exchange server as applied to international student ministry

Published in: Spiritual, Technology

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  • 1. Using Outlook and Outlook Exchange E­Mail system for ISM  Roy Yabuki, ISI DFW Director – ismtips@gmail.com – (817) 213‐6474 – http://ismtips.net – tech/ministry tips blog  Introduction    What is Outlook? How is it useful?   What is the difference between Outlook and  Exchange?   What are Outlook’s Basic Functions?    Some Benefits in Ministry  • Protection from losing contact  information/data,   • Repository of e‐mail and other  communication  • Real‐time calendar coordination with  colleagues and local teams, One  Calendar with Categorized entries  • Database of Categorized Contacts  • Secure access to your Outlook  program from virtually any computer,  anywhere in the world, etc.  • Easy small mail merges  • Prioritized Todo’s   • Search old messages  Installation  Setting up E‐mail accounts  ISI Installation Sheet    SBCGlobal Yahoo ‐ http://office.microsoft.com/en‐us/outlook/HA011133121033.aspx  Gmail ‐ http://mail.google.com/support/bin/answer.py?hl=en&answer=13273   Hotmail – Microsoft Outlook Connector –   http://office.microsoft.com/en‐us/outlook/HA102225181033.aspx    AOL ‐ http://email.about.com/od/outlooktips/qt/et122204.htm   Main Functions  • Protection from losing contact information/data,   • Repository of e‐mail and other communication  E‐mail  Basics –  Organizing e‐mails (Folders, sorting, Reading Pane, autopreview, junk, search)  Sending e‐mail – (account, attachments, Outbox/Sent box)  • Real‐time calendar coordination with colleagues and local teams, One Calendar with Categorized entries  • Database of Categorized Contacts/Search  • Secure access to your Outlook program from virtually any computer, anywhere in the world, etc.  Connecting via the web ‐   • Easy smaller mail merges (Pros/Cons)  • Categorized, Prioritized Todo’s  
  • 2. • Search old messages  • Folders (& PST vs. OST Files, taking out the trash & Other housekeeping)  Other Useful Tools  Add‐On’s (XOBNI(Useful Tools like stats, etc.), Outlook connector, YouSendIt)  XOBNI ‐ http://www.xobni.com/learnmore    Secure e‐mail  Free secure key ‐ http://www.instantssl.com/ssl‐certificate‐products/free‐email‐certificate.html     Instructions ‐ http://www.comodo.com/support/products/email_certs/outlook2003.html ,   http://www.comodo.com/support/products/email_certs/index.php   Free Comodo Secure e‐mail SW: http://www.comodo.com/home/internet‐security/secure‐email.php   Mobile Sync   Outlook Resources  Outlook tools, tutorial videos, add‐ins, etc.    Slipstick‐ http://www.slipstick.com/index.htm   From Microsoft –   for 2003 ‐  http://office.microsoft.com/en‐us/training/CR061832721033.aspx ,   for 2007 http://office.microsoft.com/en‐us/training/HA102188671033.aspx   Tips & tricks –   http://email.about.com/od/outlooktips/tp/popular_tips.‐06V.htm ,  http://email.about.com/od/outlook/Get_the_Most_Out_of_Outlook.htm ,  http://email.about.com/od/outlookaddons/tp/most_popular_outlook_add_ons.htm   Books –   • Dyszel, Bill. Outlook 2007 For Dummies (For Dummies (Computer/Tech)). New York: For  Dummies, 2006. Excellent book for beginners about Outlook 2007 ($0.50 used on  Amazon.com)   • Dyszel, Bill. Outlook 2003 For Dummies (For Dummies (Computer/Tech)). New York: For  Dummies, 2003. Great Outlook 2003 book for Beginners($17.47 used on Amazon.com)   • Boyce, Jim, Beth Sheresh, and Doug Sheresh. Microsoft Office Outlook 2007 Inside Out.  Redmond, WA: Microsoft Press, 2007. ‐ Another Excellent All‐around Outlook book  ($4.99  used on Amazon.com)   • Mcghee, Sally. Take Back Your Life!: Using Microsoft Office Outlook 2007 to Get Organized  and Stay Organized (Inside Out) (Inside Out). Redmond: Microsoft Press, 2007. Great Book  on using Outlook to organize your extremely busy life. Uses principles similar to David  Allen's "Getting Things Done" Actually Predates Allen's Work. ($16.49 new on Amazon.com)   • Mcghee, Sally. Take Back Your Life! Special Edition: Using Microsoft Outlook to Get  Organized and Stay Organized (Bpg‐Other). Redmond, WA: Microsoft Press, 2005.  ($.33  used on Amazon.com)