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  • 1. Ako eFarNet/ HarbourNet20131/1/2013e-Dean’s Handbook
  • 2. CONTENTS1. Ako eFarNet /HarbourNet contacts2. Job Description for e-Deans3. Getting Started3.1 Enrolling students in a course3.2 Student set up3.3 School-wide information4. Memorandum of Understanding5. Recording entries6. Reports7. Assessments and results7.1 Internal assessments7.2 Practice external assessments (mock exams)8. Communication8.1 e-Deans online meetings8.2 e-Days8.3 Ako e Community Ning and Newsletter8.4 Reporting to Principal/BOT
  • 3. 1. Welcome to Ako e Farnet/HarbourNet 2013.Contacts:Carolyn Bennett – ePrincipalCarolyn.bennett@farnet.schoolzone.net.nz021 474 889Sue McCarthny – Assistant ePrincipals.mccarthny@gmail.com021 2469113Clarrie Yates – Assistant e Principalcyates@kaitaiacollege.school.nz027 808 1569VIRTUAL LEARNING NETWORK
  • 4. 2. e-Dean Job DescriptionGuidelines CheckedTerm 1Check and record NCEA results for all VC students (on NZQA website or school provided),used for report and checking pre-requisites for courses to be entered in.Draft VC report for Principal (not necessary in all schools but a good way to get vitalinformation to the SMT) - see template.To enrol put student details on Shared D- ocenrolment spreadsheet doc(some may havealready been enrolled in Dec previous year AND notify Sue/Clarrie/Carolyn by email)At this stage check suitability of students if necessary.Keep checking your own emails, to ensure that your students are approved (there couldbe issues such as numbers/out of cluster/timetables)Make up VC room timetable (see doc - VC room timetable 2012)Have a meeting with all the VC students to go over all the key pointsGive out VC student handbooks with relevant info included (see doc – eStudentBooklet2012)Get student contract read and signed by student (see doc - Student Contract master)Make times to train VC students with the VC gear – Week 1.Arrange parents meeting if desired by e-dean/school. Send letters home so that parentsknow that their student is doing a VC subject and what the requirements of that are, seeexample (see doc - Letter to HarbourNet/FarNetParent)Ensure students have logons (and have tested) to necessary sites ie VLN, E-Teacherslearning site and email, make sure they can access email from both school and homeSetup students/groups on your mobile phone so that you can quickly text students whennecessary (hint: set up as VC Mary Brown)Help students to use the online sites/Moodles they need to work withMake up the VC Study Attendance Register for the library or VC room administrator-students sign in each study period (see doc –Study attendance register 2013)Make up the VC Room Attendance Register (if needed for your school) (see doc –VCroom attendance register.doc 2013)Where VC classes clash with timetabled classes, let the teachers know that the studentwill be missing part of their classroom programme all year (see example memo) (see doc-Memo to teachers re VC students)Issue VC badges/ID card- these identify students if they need to ask to use a computerlab or to explain why they are out of classDo a presentation to the staff to let them know about Ako e- HarbourNet/Farnet andimplications for them – see Presentation powerpointEmail e-Teachers and attach Standards Outline document (see doc –eTeacher StandardsOutline) to find out what standards the students need to be entered for and pass thisinformation on to the Principals Nominee in your school or the person in charge ofsetting up mark books etc. You should have VC folders in your student managementsystem and keep these up to date throughout the year.Encourage e-Teachers to stay in touch with e-Dean - many email with a copy of whatthey send the students, respond back to them. Keep all emails from VC teachers in emailfolders.
  • 5. Purchase or acquire the text books that VC students need and prepare an appropriateresource section for them in the libraryEnsure e-Teacher of providing schools sends memorandum of understanding, signed,retains copy and sends to receiving school. (see doc - Memorandum of Understanding)Advise e-Dean from Provider schools (and Sue/Clarrie) as to when your reports and mockexams are so they can coordinate timing with eteachers.As the year goes by:Have regular contact with the students to see how things are going and whether theyneed any help, this may be where cell phones or emails can be useful. (This is sooooimportant)Follow up on everything that the e-Teachers want doneArrange rooms and supervision for tests and examsEnter marks into classroom manager from teacher’s student record sheet. (see shareddoc – Information for e-Deans) Ensure the Principals Nominee is informed of students’assessment results.Be on call to help with any technical glitches with the VC gearIf there are students who are not coping, arrange a change of course with their year leveltutor/DeanTerm 3 and Early Term 4Check the advertisement for Video conference in the senior curriculum booklet if yourschool has this, example – Course Booklet VC outline revised (see doc -Course booklet-VC outlineRevised) e-Dean plan to be present at Course Choice evening.Speak at the senior assemblies to advertise VC options- have supplies of the ProspectiveVC students slip(see doc -Prospective VC students) – required for needs analysisspreadsheetInformally interview students as they need information and as they return their slips.Remind them that enrolment takes place at the beginning of the following year and thatthere is no guarantee that they will get into a course- they need to have a back-up plan.Enter subjects on the HarbourNet/FarNet Needs Analysis spreadsheet – sent bye-Principal.Ensure your students are recommended for prizes at prizegiving. You may need to checkwith providing e-TeachersCheck with tutors/Deans re student suitability for VC.Enrol students onto waiting lists- if appropriateScholarship Mentoring – mid Term 2 for Term 3 startAdvertise this to both staff and senior students- in assembly- provide enrolment formsEnrol the students on the VLNTeach them how to use the VC gear and after school proceduresAdd their courses to the VC room timetable and let the school manager know that theywill be using the VC room after school
  • 6. Keep in touch with the students about how it is going and provide any help that theyneedCollate these results into the report to the Principal/ Board
  • 7. 3. Getting started3.1 How do I enrol a student?All students will require either a school email address or a gmail account. This needs to beestablished before entering enrolments. Some schools do not allow students to have emailaccess at school this is something to talk to your IT person about as it is imperative thatstudents can communicate with e-Teacher.You will have the enrolment form shared with you as a Google Doc. You need to enter therequired information see below.3.2 Setting students up.The enrolment form is your main source of information. You will be notified by email as towhether a student has been accepted into a course or not. As the students are processedthe enrolment form will have contact details for the e-Teacher, time of VC and the PINnumber.Make up a timetable for the VC sessions to ensure there are no clashes. See Appendix 1fortemplate. Put this in your room and in VC room.ExpectationsIt is really important to spend time with students to get them used to what is required ofthem and also to set up expectations and routines. Make up a student booklet withimportant information for them. (See Shared doc).Getting students to sign a contract is a good way of getting commitment from them andreinforcing your expectations. See Appendix 3for template.Send letter home to inform parents that student is learning subject online.See Appendix 2for example of letter.
  • 8. Organisation and RoutinesInform students where they will be studying and rules for timetabled time. They may needto catch up on other subjects missed because of live lesson.Establish procedures for student attendance to be registered and convey to students.Using the VC equipmentHave a session with the students showing how to use the VC equipment and procedures ifthere is a problem. Put instructions in VC room so they can use. Include the ASNET help line0800 163 525 to contact in the event of problem.Show how to work camera: zooming, setting presets, how to link to computer.3.3 School-wide InformationYou might give a presentation to the whole staff refer to Doc – Powerpoint presentation for staff.It is good practise to inform teachers what their students are doing when they are not in theirclasses. See Appendix 5for template. If a class has an NCEA assessment it is important that thestudents complete the assessment with their face to face class. They (or you) should inform their e-Teachers before the class.4. MOUs – what are they? what do I have to do with them?MOU = Memorandum of UnderstandingAs students are being taught by teachers in your school there is a requirement that a MOUis completed by both parties to outline the respective responsibilities of each schoolinvolved. A MOU will be provided for your school by the ePrincipal for each subject beingoffered by your e-Teacher(s). You are then to forward them to the respective eDeans ineach school. It MUST be signed by both schools.(HarbourNet /FarNet MOUs are signed bythe e-Principal on behalf of the schools.) The receiving school then returns a copy of thecompleted MOU to you.The eDean is asked to ensure this is done and give the completed MOUs to your Principal’sNominee to keep in their files. (for NZQA audit purposes)An example of an MOU is in Appendix 6.
  • 9. 5. Recording entriesIt is the receiving school’s responsibility to enter the students in each NCEA standard theyare sitting both Internals and externals. E-Deans gather the information on student entriesand either enter this directly into your SMS (Student Management System) or pass theinformation on to the PN.It is important to set up a markbook in your SMS for each subject being received. Give thesubject a course name … eg L3 Accounting NOT just HarbourNet as this is what will appearon the student’s result notice.e-Teachers in HarbourNet and FarNet use a shared doc Information for eDeans whichcontains everything you need to know. Other clusters may not and you will need to contactthe e-Teachers directly to get this information if it is not provided to you directly.6. Reporting Student AchievementStudents will receive three reports during the year as follows:An interim report - mid Term 1A mid-year report - end of Term 2An end of year report – end of Term 3Let your e-Teachers know when your school reports are due so they can be completed to fityour school schedule, so they can go out with your school reports if required. Make sureyou give them plenty of notice however.As e-Dean you are required to make a brief comment on the report as to how the studentsare managing their study time.An example of an interim and mid/end of year report is in Appendix 6
  • 10. 7. Assessments and recording results7.1 Administering Internal assessmentsStudents should receive an assessment schedule from their e-Teachers at the beginning ofthe course.e-Teachers will send you internal assessments either electronically or as hard copies withinstructions as to the specific assessment conditions.When students have completed their assessments they should sign an authenticitystatement (Appendix 7) with your signature as well, and assessments are returned to theteacher either electronically (scanned) or as hard copies in the post.As with school assessments students may be offered a resubmission or a FurtherAssessment Opportunities (FAO). These will need to be resent to the e-Teacher uponcompletion.e-Teachers should send you the results of the internal assessments after they have beenfinalised. Results are also recorded by e-Teachers in the Information for e-Dean shared doc.You can share this with your PN or enter the results directly into the markbook in your SMS.7.2 Practice External assessments (mock exams)Each school will have their own exam times. Let the e-Teachers know well in advance(beginning of Term 3 latest) as to when your school exams are so they can get papers toyou. You can then inform your exam timetable to include these subjects in your examschedule.When you get the results back (from teacher directly or from shared Information for e-Deans doc) they need to be recorded in your SMS in case they are required for ‘derivedgrades’.8. Communication8.1 e-Deans meetingsEvery month we have an online e-Deans meeting. You will be notified when these will bescheduled. They are a good forum for seeking advice and discussing any issues as well assharing positive experiences. E-Teachers will have similar meetings. Your Principal will alsomeet online with other Principal’s every term.Keeping on contact with e-Teachers if you have any concerns is imperative. We cannotstress the importance of such communication.8.2 e-DaysThere will be two e-Days where e-Teachers/e-Deans are expected to attend. One at thebeginning of the year where e-Students have the opportunity to get together with their
  • 11. online classes and e-Teachers and another at the end of the year for reflection and to meetnew e-Deans and e-Teachers.8.3 Ako e Community Ning and NewsletterThe Ako e Community Ningis a great forum for airing your views, seeking advice from othersand reading about other people experiences or professional links. Our monthly newsletterto keep you up to date with events and professional learning / research up in the globalonline learning community.8.4 Reporting to your school Principal/BOTAs your school has invested financially in online learning it is recommended that you reportback to the Principal. An example of such a report back is in Appendix 10.8.4 Ako e Community Ning and NewsletterThe Ako e Community Ningis a great forum for airing your views, seeking advice from othersand reading about other people experiences or professional links. Our monthly newsletterto keep you up to date with events and professional learning / research up in the globalonline learning community.
  • 12. APPENDIX1. 2012 VC Timetable2. Examples of letter for parents – Harbournet/Farnet3. Student Contract –FarNet / HarbourNet4. Student attendance register5. Memorandum of Understanding6. Memo to teachers7. Reports – interim and mid/end of year.8. Example Authenticity Declaration9. Application for online learning10. Example of Report to Principal/BOT
  • 13. Appendix 12013 VC TimetableTemplate (use as landscape)Monday Tuesday Wednesday Thursday Friday8am9am10am11am12 noon1pm2pmAfter School:4pm-5pm
  • 14. Appendix 2Letter to parents (1) HarbourNet(insert date)(Date)Dear Parent/Caregiver,This year, your son/daughter will be taking some subjects by way of online elearningthrough HarbourNet. This will require students to attend one online videoconferenceper week, and to undertake additional study periods at school. Students will besupported through email/fax communication with their teacher.During the videoconference teaching session, students will need to log in to thevideoconference which has been timetabled for their course. As a result, they maymiss a period in one of their other subjects. It is the responsibility of elearningstudents to catch up on any work missed by consulting their teacher and other classmembers.During the videoconference, students will be seen by their teacher and otherstudents in their class, who could be logging in from anywhere in New Zealand.However, the other timetabled hours the students’ course will involve normal work instudy periods at school, as well as online work when students will need to consult theMoodle site where course material is displayed. From time to time the students’teacher will direct students to areas of this site where resources can downloaded.Additionally, students will be asked to upload computer based work to Google Docs.Here, the teacher will be able to monitor student’s progress, highlighting work andmaking suggestions.As a result of this emphasis on online computer-based learning, it is really importantthat, in addition to access to school computers, students, where possible, shouldhave access to a computer with an Internet facility at home.According to research gained from students’ evaluations of the online Virtual LeaningNet learning process, many have found the experience to be as good as face-to-faceclassroom teaching and a minority even found preferred the experience to be betterthan face-to-face classroom learning.Your sincerelyeDean (School)
  • 15. Appendix 2 Letter to parents (2) FarNet(insert date)Dear Parent/Caregiver,This year, your son/daughter will be taking some subjects by way of online e-learningthrough Farnet. This will require students to attend one online videoconference per week,and to undertake additional study periods at school. Students will be supported throughemail/fax communication with their teacher.During the videoconference teaching session, students will need to log in to thevideoconference which has been timetabled for their course. As a result, they may miss aperiod in one of their other subjects. It is the responsibility of elearning students to catch upon any work missed by consulting their teacher and other class members.During the videoconference, students will be seen by their teacher and other students intheir class, who could be logging in from anywhere in New Zealand. However, the othertimetabled hours the students’ course will involve normal work in study periods at school, aswell as online work when students will need to consult the Moodle site where course materialis displayed. From time to time the students’ teacher will direct students to areas of this sitewhere resources can downloaded. Additionally, students will be asked to upload computerbased work to Google Docs. Here, the teacher will be able to monitor students progress,highlighting work and making suggestions.As a result of this emphasis on online computer-based learning, it is really important that, inaddition to access to school computers, students, where possible, should have access to acomputer with an Internet facility at home.According to research gained from students’ evaluations of the online Farnet learningprocess, many have found the experience to be as good as face-to-face classroom teachingand a minority even found preferred the Farnet experience to be better than face-to-faceclassroom learning.Yours sincerelyeDean (School)
  • 16. Appendix 3STUDENT CONTRACTFarNet’s expectations of me:▪ To have the ability to develop independent learning skills▪ To be self-motivated▪ To be a regular attendee at school▪ To work without supervision▪ To have sufficient initiative to seek help▪ To have the ability to participate and initiate, and to question▪ To be prepared to meet timelines▪ To be prepared to learn the technology skills required to use the VC gear and theFarNet/HarbourNet Online Learning environment (Moodle), and use it appropriately▪ To use my school email and the FarNet/HarbourNet Online Learning Environmentto correspond with the teacher, e-Dean and FarNet/HarbourNet administrator.▪ To use the FarNet/HarbourNet Online Learning Environment in a way that isappropriate toan educational setting▪ To notify the teacher in advance if I need to be away, bearing in mind that my VCclass has priority over most other school commitments▪ To notify the school office early in the morning if I am absent for sudden illnessexplaining that their VC teacher needs to know▪ During on-line sessions, to behave in a manner that will promote learning and willnot disrupt the ability of the teacher to teach, or the other students to learn▪ To submit course work of a standard suited to the course level▪ To seek help from the e-Dean or delivery teacher if problems arise in meetingcourse requirements▪ To accept that failing to meet the standards as outlined above, may result in mywithdrawal from the courseAssessment Policy:All Year 11 - 13 courses will use the NCEA policy of the providing school.I have read the above information and understand what is expected of me.Signature:Date:
  • 17. STUDENT CONTRACTHarbourNet’s expectations of me:▪ To have the ability to develop independent learning skills▪ To be self-motivated▪ To be a regular attendee at school▪ To work without supervision▪ To have sufficient initiative to seek help▪ To have the ability to participate and initiate, and to question▪ To be prepared to meet timelines▪ To be prepared to learn the technology skills required to use the VC gear and theFarNet/HarbourNet Online Learning environment (Moodle), and use it appropriately▪ To use my school email and the FarNet/HarbourNet Online Learning Environment tocorrespond with the teacher, eDean and FarNet/HarbourNet administrator.▪ To use the FarNet/HarbourNet Online Learning Environment in a way that isappropriate to an educational setting▪ To notify the teacher in advance if I need to be away, bearing in mind that my VC classhas priority over most other school commitments▪ To notify the school office early in the morning if I am absent for sudden illnessexplaining that their VC teacher needs to know▪ During on-line sessions, to behave in a manner that will promote learning and will notdisrupt the ability of the teacher to teach, or the other students to learn▪ To submit course work of a standard suited to the course level▪ To seek help from the eDean or delivery teacher if problems arise in meeting courserequirements▪ To accept that failing to meet the standards as outlined above, may result in mywithdrawal from the courseAssessment Policy:All Year 11 - 13 courses will use the NCEA policy of the providing schoolI have read the above information and understand what is expected of meSignature: Date:Appendix 4
  • 18. Video Conferencing Room RegisterDate ______________ (create a separate sheet for each day)Please sign to confirm that you were in the VC roomfor your lessonStudent’s Name Student signs here9:00am (have students name already typed inhere for ease)(student signs or admin personsigns here)10:00am11:00am12:00noon1:00pm2:00pm3:00pm4:00pmAppendix 5 Memo to teachers
  • 19. Memo from: (enter E-Deans name here)Subject: FarNet/ HarbourNet studentsThis year you have a student or students, enrolled in Video Conference courses, who will miss sometime from your course each week. I know that this is very inconvenient for you. The students havebeen told to get a buddy from your class who will pass work and notes on to them. They have alsobeen told that they must make up the time they miss from your class in their VC study periods.Please let me know if these students cause any particular problems for you.Student/s and their lesson times:Appendix 6
  • 20. HARBOURNET SCHOOLSMEMORANDUM OF UNDERSTANDING – 2013L3 GeographyThis Memorandum is between the ‘external provider’ Orewa College – Provider Code 25 and the‘home school’ xxxxx – Provider Code xx. The following arrangements have been agreed betweenOrewa College and xxxxxxto enable the students of xxxto be taught and assessed against standardsthe external provider has NZQA accreditation for L3 Geography.1. External Provider Schools’ ResponsibilitiesThe external provider, Orewa College ensures that the required standards of teaching, assessmentand moderation are maintained by agreeing to:a) Provide a qualified e-teacher competent with NQF procedures to teach and assessstudents for the standards relating to the courses delivered and to ensure the e-teacher is fully aware of their responsibilities in accordance with this MOU.b) Have quality management systems to oversee and teach courses that lead to theassessment of the standards.c) Ensure that the internal moderation processes are complete and documented for allstandards in line with the quality management systems of the provider school.d) Have procedures for regular and timely reporting of results to the school and ensurethat final results will be reported to the school as soon as they are verified (dates asshown in Schedule 1)e) Have responsibility for reporting the attendance and progress of students enrolled inthe online class to xxxx on a regular basisf) Have the responsibility for regular reporting on achievement to xxxx(dates as shownin Schedule 2)g) Provide a list of standards for students to be entered into for external assessments(dates as shown in Schedule 1)EXTERNAL PROVIDER SCHOOL - PLEASE TICK THE BOX2. Home Schools’ ResponsibilitiesXxx, as the receiver of online learning from Orewa College, ensures that:a) It has verified the accreditation status of Orewa College to assess the standardsspecified above.b) It has procedures to collect fees from students and enter them for NQF qualifications.c) It has the responsibility for the enrolment or withdrawal of students into the onlinecourse through their e-coordinator and e-Principal.d) It has the responsibility of ensuring that support is provided for the student whererequired and that the student is aware of who the e-coordinator is at their schoole) It has the responsibility of ensuring that e-students have a school email address andsufficient access to the internet and computer time as set out in the course
  • 21. f) It has the responsibility for managing student appeals but will inform and discuss anyconcerns with the e-Principal and Principal Nominee of both schools whenappropriate.g) It pays for any material or textbooks required by the student in the online classh) It will oversee the functions of this Memorandum of Understanding and have it filedfor NZQA monitoring purposesi) It will ensure that Orewa College’s provider code will be loaded into the StudentManagement System when sending internal results to NZQA.j) It will ensure that all internal results submitted by the external provider school areloaded into the Student Management System in a timely fashion.k) It will ensure that Orewa College provider code will be loaded into the StudentManagement System when entering students for external examinations with NZQA.l) It will pay any agreed costs or staffing transfers (where appropriate as shown in aseparate document if required).HOME SCHOOL - PLEASE TICK THE BOX3. Termination and Amendment of this Agreementa) This agreement will be in place from February 2012 until December 2012b) This agreement will be reviewed for effectiveness by December 2012c) Any amendments to the provision of this agreement must be in writing and signed byboth parties.EXTERNAL PROVIDER SCHOOL - PLEASE TICK THE BOXHOME SCHOOL - PLEASE TICK THE BOX4. Dispute Resolutiona) In the event of any dispute or controversy arising out ofor relating to this Agreementthe two parties agree to exercise their best efforts to resolve the dispute as soon aspossible. The parties shall without delay continue to perform their respectiveobligations under this Agreement that is not affected by the dispute. All such mattersshould involve the e-Principals, Principal Nominees and e-Teachers.b) In the event of any dispute or controversy arising out of, or relating to this bc) Agreement, the protection of students will not be compromised in any way.EXTERNAL PROVIDER SCHOOL - PLEASE TICK THE BOXHOME SCHOOL - PLEASE TICK THE BOXSigned for and on behalf of the External Provider – Orewa College by its authorized agent:Carolyn Bennett – Carolyn Bennett – ePrincipal FarNet/HarbourNetDate: xxxxSigned for and on behalf of the Home School - xxxxx by its authorized agent:Date:One Copy to be retained by the Home School and one returned to Orewa College PN
  • 22. SCHEDULE 1: Dates for Data Submission to Home Schools to meet NZQA TimelinesBy 21 April - Template sent to the Home School of standards students are to be enrolled in to meetthe 1stMay Initial Datafile Submission date for Candidate Information and entries.By 21 May – Template sent to Home School of standards achieved and verified to meet the 1stJuneData File Submission Date to NZQA.By 18thJune – Template sent to Home School of standards achieved and verified to meet the 1stJulyData File Submission Date to NZQA.By 23rdJuly – Template sent to Home School of standards achieved and verified to meet the 1stAugust Data File Submission Date to NZQA.By 16thAugust – Template sent to Home School verifying the external standards each student is tobe entered for to meet the 1stSeptember deadline for personalised exam papers. Note: There canbe no withdrawals after 1stSeptember for externals.By 20thAugust – Template sent to Home School of all internal standards achieved throughout theyear to meet the 1stSeptember Deadline for checking the accuracy of internal results andwithdrawing any internal standards not entered. There can be no withdrawals after 1stOctober forinternals.By 24thSeptember – Template sent to Home School of standards achieved and verified to meet the1stOctober Data File Submission Date to NZQA.By 22ndOctober – Template sent to receiving school of standards achieved and verified to meet the1stNovember Data File Submission Date to NZQA.By 19thNovember – Template sent to Home School of standards achieved and verified to meet the3rdDecember Final Data File Submission Date to NZQA.SCHEDULE 2: Dates for Reporting to Home SchoolReports will be sent via email to the e-coordinator of each home school of each e-student by the e-teacher.TIME LINE for PROGRESS REPORTS: (there may be a request from the home school for a different date)TERM ONE – Week 6 – Progress ReportTERM TWO – Week 11 – End of Term Formative ReportTERM THREE – Week 9 – End of Year Formative ReportTIME LINE for PARENT INTERVIEWS: (there may be a request from the home school for a different date)TERM ONE – Week 11 - 12 – Meet the e-Teacher, e-Coordinator – e-PrincipalTERM TWO – Week 9 and 10 (to discuss concerns in Term 2 report)TERM THREE – Week 8 and 9 (to discuss concerns in Term 3 report)
  • 23. Appendix 7 Term 1 Interim ReportFARNET Level 3 AccountingPROGRESS REPORTMarch 2012Student: XXXXXX School: Orewa College Delivery School: NorthlandCollegeWork completed to dateHas completed all set activitiesand tasksHas completed most setactivities and tasksCompletion of set workRequires AttentionXAttendance in video/audio conference classHas attended all available VCclassesHas attended most VC classes Attendance in VC classesRequires AttentionXEngagement in online Moodle classIs engaged in the onlineclassroomHas had initial difficulties inengaging in the onlineclassroomEngagement in onlineclassroom Requires AttentionXComment by e-Teacher: Carolyn Bennett – Carolyn.bennett@farnet.schoolzone.net.nzXXX has the workbook and it would be advisable for him to get a copy of the Study Guide, which isalso an excellent resource. Now the class has settled in, XXX should be working at least 4 – 5 hours aweek on accounting. XXX has told me that he wants to gain a course endorsement this year, and I will
  • 24. support him in achieving this. You will note that I have indicated that hasn’t completed all the setactivities, so it is important for him to get on top of this right from the beginning.Please feel free to make contact with me during the year.Self-Management during non VC periods (in their own school)Very pleasing Acceptable Requires AttentionXComment by e-Dean: Sue McCarthnyXXX is a well-organised, diligent student and has attended classes regularly.He now has access to theStudy Guide so he can utilise this whenever necessary.
  • 25. Appendix 6 End of Term/ End of Year ReportEND OF YEAR REPORT – September 2012Name: XXX School: Dargaville High SchoolSubject: Level 3 Geography e-Teacher: Mrs Sue McCarthny – Orewa College - AucklandGeography is the study of the environment as the home of people. It seeks to interpret the world and how itchanges over time – past, present, and future. It explores the relationships and connections between peopleand both natural and cultural environments. Geography investigates the ways in which features are arrangedon the earth’s surface. It describes and explains the patterns and processes that create them.Students learn to think spatially and use maps, visual images and new technologies, including geographicalinformation systems (GIS), to obtain, present and analyse information.There are currently five achievement standards, three internals and three externals. Students in this onlineclass are expected to attend a weekly video conference class. Regular communications between students andtheir teacher are vital in an online environment and students are encouraged to engage with their teacher andother students through a range of web tools.Students are required to participate regularly in online activities, which include working independently in theironline Moodle class in preparation for their weekly videoconference meetings.Attendance in video conference class in Term 3Has attended all available VCclassesHas attended most VC classes Attendance in VC classesRequires AttentionXEngagement in online Moodle class and online environment in Term 3Is engaged in the online classroomand environmentHas had initial difficulties inengaging in the online classroomand environmentEngagement in online classroomRequires AttentionXSet Tasks & Activities completed in Term 3Has completed all set activities andtasksHas completed most set activitiesand tasksCompletion of set workRequires AttentionXCommunication in Term 3Keeps regular communication with Communicates with teacher and Communication Requires
  • 26. teacher and other students other students AttentionXStandards Achieved or Currently Working OnStandard Title Level Credits GradeAS 90701 (3.1)Analyse natural processes in the context of a geographic environment -EXT3 4 AAS 90702 (3.2) Analyse a cultural process – EXT 3 4 AAS 90704 (3.4) Select and apply skills and ideas in a geographic context – EXT 3 4 AAS 90706 (3.6)Analyse a contemporary geographic issue and evaluate courses ofaction – INT3 3 MAS 90707 (3.7) Analyse a geographic topic at a global scale – INT 3 3 MAS= Achievement Standard US= Unit Standard Int= Internally Assessed Ext= Externally AssessedW = Working on NYA= Not yet Assessed N= Not Achieved A= Achieved M= Merit E= ExcellenceAny external standards assessed are only summative and as a result of practice exams.E-Teacher CommentXXX is a very capable student as is evident from her work submitted for internal assessments. I wasdisappointed that she did not attempt two of the external papers in the practice assessments. She is a pleasureto work with both online and face to face.XXX needs to spent time reading through the information online and ensure that she understands what eachfocus area involves and how they relate to possible questions. I would like her to refer to the past questionsthat have been provided and plan outlines as to how she would respond and submit these to me for feedback.With continued practice she will get more confident and her grades should reflect this.E-Dean CommentComment on where the student is at:What improvements can be made:Contact Details: Sue McCarthny – s.mcarthny@gmail.com
  • 27. Appendix 7 Example Authenticity DeclarationAUTHENTICITY DECLARATIONName: ___________________________________Achievement Standard: _____________________ Level: __________Due Date: _________________________________ Teacher: ______________________Assessment title: _____________________________________________________________DECLARATIONExcept where otherwise indicated and acknowledged, this assessment is entirely my ownwork.All work was undertaken this year.Student signature: _______________________ Date: ___________________________This student’s work has been completed under the teacher’s stipulated conditions.Signature: ______________________________ e-Dean
  • 28. Appendix 8 Application for online learning (student)Application for online learningPlease fill out the following slip and return it to (insert E-Deans namehere)Name Date ofBirthFormClassSchool Email Address MobilephoneVC course/sEg John Brown 12/10/97 12OCV Broj6574@ashcoll.school.nz 0278654321 L2 French/ L2 PhysicsExplain why we should consider your application to be a VC student:Application for online learningPlease fill out the following slip and return it to (insert E-Deansname)Name Date ofBirthFormClassSchool Email Address MobilephoneVC course/sEg John Brown 12/10/97 12OCV Broj6574@ashcoll.school.nz 0278654321 L2 French/ L2 PhysicsExplain why we should consider your application to be a VC student:
  • 29. Appendix 10 Template for BOT / Principal ReportREPORT FOR BOT – Feb / March 2013Enrolments 2012Number of students enrolledSubjects received / level /number of students / clusterDeliveryNumber of e-Teachers deliveringName / Subject / number of students / schools receiving2011 NCEA Statistics and Analysis of ResultsAnalysis of 2011 students’online class results against their F2F classes as part FARNET clusteranalysis. Looking at AS only and best 18-20 credits.Scale Used:0 = Students have achieved very well in their online class, but it is not their best subject1 = Students have achieved better than their F2F classes2 = Students have achieved much the same as their F2F classes3 = Students have achieved worse than their F2F classesSummary of analysis of results compared to F2F classes.E-Days 2012Friday 17 February : for students and their HarbourNet e-teachers at Orewa College.45 students and 8 e-teachers attended.Thursday 29 November: for e-Teachers and e-Dean.Other

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