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Presentation skills dersnotu Presentation skills dersnotu Presentation Transcript

  • Presentation SkillsPresentation Skills (Production Engineering(Production Engineering Department, sem2,Department, sem2, Government Engineering College-Government Engineering College- Bhavnagar)Bhavnagar) Presented by:-Presented by:- Yash shahYash shah (130210125113)(130210125113)
  • Developing TheDeveloping The AttitudeAttitude of aof a Successful Public Speaker ISuccessful Public Speaker I  Remember thatRemember that youyou know your subjectknow your subject  Know your material well.Know your material well. Be the expert.Be the expert. Your primary duty isYour primary duty is  to understand what your audienceto understand what your audience needsneeds to knowto know  and prepare the message and supportingand prepare the message and supporting materials in a way that delivers yourmaterials in a way that delivers your messagemessage clearlyclearly andand powerfulypowerfuly
  • Developing The Attitude of aDeveloping The Attitude of a Successful Public Speaker IISuccessful Public Speaker II  Remember that the stage fright is normal,Remember that the stage fright is normal, and be open about itand be open about it  Practice your presentation, do pilot testsPractice your presentation, do pilot tests  Get the audience to participateGet the audience to participate  Establish a rapport by using names & eyeEstablish a rapport by using names & eye contactcontact  Establish & check the equipmentEstablish & check the equipment
  • Developing The Attitude of aDeveloping The Attitude of a Successful Public Speaker IIISuccessful Public Speaker III  Research your audience, get acquaintedResearch your audience, get acquainted with at least one person in the audiencewith at least one person in the audience  Relax, breathe deeply, visualize yourselfRelax, breathe deeply, visualize yourself successfulysuccessfuly  Dress comfortably and appropriatelyDress comfortably and appropriately  Use your own style. Do not imitate anyoneUse your own style. Do not imitate anyone  Use audiovisual aids, for a visual impactUse audiovisual aids, for a visual impact
  • PlanningPlanning The most critical step in preparation isThe most critical step in preparation is understanding the purposeunderstanding the purpose  WhyWhy am I giving this presentation?am I giving this presentation?  WhatWhat do I want the audiencedo I want the audience knowknow oror to doto do at the end of the presentation?at the end of the presentation?  HowHow do I want the audience todo I want the audience to feelfeel??
  • 4 Types of Presentations4 Types of Presentations Instructional Oral Report Sales Explanatory More Persuasive More Detailed
  • About 4 Types of Presentations IAbout 4 Types of Presentations I  SalesSales: to sell an idea or suggestion to: to sell an idea or suggestion to clients, upper management, coworkers orclients, upper management, coworkers or employees. To persuade for an action oremployees. To persuade for an action or beliefbelief  ExplanatoryExplanatory:To familiarize, give an overall:To familiarize, give an overall perspective or identify new developments.perspective or identify new developments. Does not require detail and persuasion. ButDoes not require detail and persuasion. But should offer the audience new or renewedshould offer the audience new or renewed information&understandinginformation&understanding
  • About 4 Types of Presentations IIAbout 4 Types of Presentations II  InstructionalInstructional: When you want to teach: When you want to teach others how to use something like a newothers how to use something like a new procedure or a piece of hardware. Needsprocedure or a piece of hardware. Needs persuasion, detail & audiencepersuasion, detail & audience participationparticipation  Oral ReportOral Report:Bring the audience up to:Bring the audience up to date on something with which they aredate on something with which they are already familiar. Focus on facts, figuresalready familiar. Focus on facts, figures &details involve little persuasive efforts.&details involve little persuasive efforts.
  • Know your audienceKnow your audience  Why should they listen to you?Why should they listen to you?  How does what you say affect them?How does what you say affect them?  What is in it for them to listen to you?What is in it for them to listen to you?  Why is it important for the audience toWhy is it important for the audience to hear what you have to say?hear what you have to say? Collect information about what theCollect information about what the audience expect to hear.audience expect to hear.
  • Sections of a PresentationSections of a Presentation There are 3 sections of a presentationThere are 3 sections of a presentation 1. Introduction1. Introduction 2. Main Body2. Main Body 3. Conclusion3. Conclusion
  • 1. Introduction1. Introduction  For taking the attention and convincingFor taking the attention and convincing them to listen to you.them to listen to you.  Never apologize for anything wrong.Never apologize for anything wrong.  Make your audience think that they areMake your audience think that they are going to be informed, entertained orgoing to be informed, entertained or enlightened.enlightened.  Start your spech with power.Start your spech with power.
  • Main elements in Introduction IMain elements in Introduction I  Begin your talk with an attention getter.Begin your talk with an attention getter. With an interesting story or a questionWith an interesting story or a question  Next, tell what is in it for them: Let themNext, tell what is in it for them: Let them know that your information is relevant toknow that your information is relevant to their needs.their needs.  Increase your credibility by relatingIncrease your credibility by relating something about your background andsomething about your background and expertiseexpertise
  • Main elements in Introduction IIMain elements in Introduction II  Present yor agenda: the outlinePresent yor agenda: the outline ““Tell them what you are going to tell them,Tell them what you are going to tell them, Tell them, andTell them, and Tell them what you just told them”Tell them what you just told them”  What do you expect of the audienceWhat do you expect of the audience Inform them on question-answer sessionInform them on question-answer session etc.etc.
  • 2. Main Body I2. Main Body I  Deliver what you promised in theDeliver what you promised in the shortest and most interesting wayshortest and most interesting way  Keep in mind in structuring yourKeep in mind in structuring your message thatmessage that 1.1. Attention cycle &Attention cycle & 2.2. PacingPacing  Use repetition for rememberingUse repetition for remembering
  • 2. Main Body II2. Main Body II  Use stories and examples forUse stories and examples for connection & associationconnection & association  Use intensity by tone of your voice,Use intensity by tone of your voice, colors and bolds are for visual intensitycolors and bolds are for visual intensity  Use visuals, hands, graphics,Use visuals, hands, graphics, statistics, group participation etcstatistics, group participation etc
  • ConclusionConclusion  Repeat your main idea or begin withRepeat your main idea or begin with ““Let’s review the main points we’ve covered”Let’s review the main points we’ve covered”  Last opportunity to emphasize main points.Last opportunity to emphasize main points.  Must be strong and persuasive.Must be strong and persuasive.  You call for and encourage appropriateYou call for and encourage appropriate actionaction
  • To Do in VisualsTo Do in Visuals  Check equipmentCheck equipment  Present one idea per slidePresent one idea per slide  Use dark background and light letteringUse dark background and light lettering  Use maximum 6 lines per slideUse maximum 6 lines per slide  Use maximum 6 words per slideUse maximum 6 words per slide  Keep slides simpleKeep slides simple
  • Avoid in VisualsAvoid in Visuals  Crowd informationCrowd information  Turn your back to audienceTurn your back to audience  Just reading lines like notesJust reading lines like notes  Go back in slides for repeatingGo back in slides for repeating  Turn off the lights any longer thanTurn off the lights any longer than necessarynecessary