Technical writing


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Technical writing

  1. 1. What is a cover letter? A cover letter is a document sentwith your resume to provide additionalinformation on your skills andexperience. Cover letter and Chronological Resume 2
  2. 2.  The purpose of a cover letter is to introduce yourself to a prospective employer and describe how your skills and abilities match the employers needs. The cover letter acts as an introduction to your resume and can emphasize or further explain those aspects of your background and skills, which most suit the employers needs. Cover letter and Chronological Resume 3
  3. 3. Parts of a Cover Letter Contact Information The first section of a written or uploaded cover letter should include your contact information:  Your Name  Your Address  Your City, State, Zip Code  Your Phone Number  Your Email Address  Date Cover letter and Chronological Resume 4
  4. 4. Employer Contact Information If you have contact information for the employer, list it below your contact information.  Name  Title  Company  Address  City, State, Zip CodeCover letter and Chronological Resume 5
  5. 5. Cover Letter Salutation Its important to include an appropriate salutation at the beginning of the cover letter or message. If you have a contact person for your letter, be sure to include their name in your letter. General Salutations for Cover Letters  Dear Hiring Manager  To whom it may concern  Dear Human Resources Manager  Dear Sir or MadamCover letter and Chronological Resume 6
  6. 6. Cover Letter Body1. First ParagraphThe first paragraph of your letter should include information on whyyou are writing. Mention the position you are applying for and whereyou saw the listing. Include the name of a contact, if you have one. Cover letter and Chronological Resume 7
  7. 7. Cover Letter Body2. Middle ParagraphsThe next section of your cover letter should describe what you have tooffer the employer. Make strong connections between yourqualifications and the position requirements. Mention specifically howyour skills and experience match the job you are applying for. Useseveral shorter paragraphs or a bulleted list of your qualificationsrather than one large block of text. Cover letter and Chronological Resume 8
  8. 8. Sample Middle Paragraph Cover letter and Chronological Resume 9
  9. 9. Cover Letter Body 3. Final ParagraphConclude your cover letter by thanking the employer for considering you forthe position. Include information on how you will follow-up, if you have enoughcontact information to do so. Cover letter and Chronological Resume 10
  10. 10. Cover Letter Closing The following is a list of letter closing examples that are appropriate for cover letters and employment related correspondence.  Sincerely  Sincerely yours  Regards  Best regards  Kind regards  Yours truly  Most sincerely  Respectfully  Respectfully yours  Thank you  Thank you for your considerationCover letter and Chronological Resume 11
  11. 11. Cover Letter Document Signatures When you send a paper cover letter or upload a document to a job site to apply for a job you need less information in your signature than in an email message, because the heading of your cover letter includes your contact information.Cover letter and Chronological Resume 12
  12. 12. Chronological Resume a summary of facts about you. a description of your academic history, volunteer and work experience, organized in reverse chronological order beginning with the most recent job and working backwards to the least recent job. best used if you have a long, continuous work history in the same field, with jobs similar to the one that your applying for. a document that emphasizes dates - not very good if you have few jobs, jobs unrelated to each other, or have had "gaps" or "holes" in your work history. Cover letter and Chronological Resume 13
  13. 13. Parts of a Chronological Resume1. Identification contains your full name campus and permanent address (if necessary) with postal code area code and telephone number(s). Cover letter and Chronological Resume 14
  14. 14. 2. Career or Job Objective brief statement describing exactly what you want to do. with broad goals or consideration of unrelated jobs, a career objective can be stated in a cover letter. Cover letter and Chronological Resume 15
  15. 15. 3. Work Experience list in reverse chronological order the name and location of previous employer, job title, and responsibilities. briefly summarize accomplishments -- use action verbs Use these action verbs in the past tense for past jobs and the gerund (ing-form) for your present jobs. Cover letter and Chronological Resume 16
  16. 16. 4. Activities and Honors (optional) can also be titled "Awards and Honors," "Extracurricular Activities", "Professional Affiliations," "Community Activities," "Hobbies and Interest," etc. usually presented in list form with dates do not abbreviate names of clubs or organizations can be titled "Posts of Responsibility" if you want to emphasize the offices and any leadership positions you have held. Cover letter and Chronological Resume 17
  17. 17. Cover letter and Chronological Resume 18
  18. 18. 5. References (optional) can also be called "Further Information". Indicates where potential employers can learn more about you, such as references from professors. Cover letter and Chronological Resume 19