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spreedsheet operation

spreedsheet operation






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    spreedsheet operation spreedsheet operation Presentation Transcript

    • Spreadsheet Operations These increase the efficiency of data entry, the performing of calculations, and the presentation of information
    • Spreadsheet Operations (Sorts)
      • Sort
        • Used to arrange data in alphabetical or chronological order
        • Can be done Ascending or Descending
      Examples : Alphabetical—Ascending A to Z Alphabetical—Descending Z to A Numeric—Ascending 1 to 10 Numeric—Descending 10 to 1
    • Sorts continued
      • Primary sort – indicates the primary sort range of data (ie – last name) – also known as a single sort
      • Secondary sort – indicates the next sort range of date (ie – first name) – also known as a multiple sort
      Example of primary and secondary sort: Smith, Chris Smith, Ryan Stevens, John
    • Primary/Single Sort : Sorting by one criteria
      • Click any cell in the column you would like to sort
      • Click Data , Sort , then select Ascending or Descending
        • Ascending is the default sort
        • --OR--
      • Click the Sort Ascending or Sort Descending icons on the toolbar
    • Secondary/Multiple Sort: sorting by more than one criteria
      • Place the cursor in the column to be sorted and click on Data, Sort
      • Choose Sort by for the first column of data
      • Then choose Then by for the second column of data in your sort
    • Freezing Panes
      • Allows the user to work in multiple areas of a large spreadsheet and focus the view on specific cell ranges.
      • Allows the row and/or columns labels or titles to remain stationary on the screen while you scroll
      • Select the row below the horizontal labels to freeze –or-
      • Select the column to the right of the vertical labels to freeze –or-
      • Select both the row and column.
      • Click Window
      • Click Freeze Panes
    • Fill Series
      • Used to fill a column or row with consecutive data such as the days of the week, months, and numerical numbers. These cell must be adjacent.
      • Steps for completing
      • Select two or more cells in the series and drag the fill handle
      • -OR-
      • Choose the Series or Fill commands from the Edit menu
    • Fill Handle
      • This is used to create the continuation of a data series.
      Click and drag on the Fill Handle to complete the series The Fill Handle is the square located at the bottom right of the cell
    • Fill Examples Date Series Years Series Months Series
    • Printing a Spreadsheet
      • Used to provide a hard copy
      • Print preview
        • Used to validate how data is represented on paper before printing and to make adjustments to margins, gridlines, and page orientation, etc.
      • Print a selection
        • Used when printing only a portion of a spreadsheet
    • Printing Options
      • Portrait — paper taller than wide
      • Landscape — paper wider than tall
      • To print with or without gridlines
      • or with or without row and column headings :
      • To print all of the column headings
      • at the top of each page , select:
      • File, Page Setup, Sheet, Print Titles
    • Linking and Embedding
      • Used to integrate spreadsheet data with other software applications
      • 2 items needed for either process
        • Target document
        • Source document
    • Linking
      • A linked object maintains a connection between two files:
      • 1. the Source file in which it is created
      • 2. the Target file into which it is inserted
      • The linked object in the Target file can be updated when the Source file is updated.
      • Use linked objects when you want the information in your Target file to be updated as the Source data changes.
    • Embedding
      • An Embedded object is contained in a Source file and inserted into a Target file.
      • Unlike a linked object, once embedded , the object becomes part of the Destination file .
      • Changes you make to the embedded object in the Target file are NOT reflected in the Source file.
      • Use an embedded object when you don't want to update the copied data as it changes in the source file.