spreedsheet operation
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spreedsheet operation spreedsheet operation Presentation Transcript

  • Spreadsheet Operations These increase the efficiency of data entry, the performing of calculations, and the presentation of information
  • Spreadsheet Operations (Sorts)
    • Sort
      • Used to arrange data in alphabetical or chronological order
      • Can be done Ascending or Descending
    Examples : Alphabetical—Ascending A to Z Alphabetical—Descending Z to A Numeric—Ascending 1 to 10 Numeric—Descending 10 to 1
  • Sorts continued
    • Primary sort – indicates the primary sort range of data (ie – last name) – also known as a single sort
    • Secondary sort – indicates the next sort range of date (ie – first name) – also known as a multiple sort
    Example of primary and secondary sort: Smith, Chris Smith, Ryan Stevens, John
  • Primary/Single Sort : Sorting by one criteria
    • Click any cell in the column you would like to sort
    • Click Data , Sort , then select Ascending or Descending
      • Ascending is the default sort
      • --OR--
    • Click the Sort Ascending or Sort Descending icons on the toolbar
  • Secondary/Multiple Sort: sorting by more than one criteria
    • Place the cursor in the column to be sorted and click on Data, Sort
    • Choose Sort by for the first column of data
    • Then choose Then by for the second column of data in your sort
  • Freezing Panes
    • Allows the user to work in multiple areas of a large spreadsheet and focus the view on specific cell ranges.
    • Allows the row and/or columns labels or titles to remain stationary on the screen while you scroll
    • Select the row below the horizontal labels to freeze –or-
    • Select the column to the right of the vertical labels to freeze –or-
    • Select both the row and column.
    • Click Window
    • Click Freeze Panes
  • Fill Series
    • Used to fill a column or row with consecutive data such as the days of the week, months, and numerical numbers. These cell must be adjacent.
    • Steps for completing
    • Select two or more cells in the series and drag the fill handle
    • -OR-
    • Choose the Series or Fill commands from the Edit menu
  • Fill Handle
    • This is used to create the continuation of a data series.
    Click and drag on the Fill Handle to complete the series The Fill Handle is the square located at the bottom right of the cell
  • Fill Examples Date Series Years Series Months Series
  • Printing a Spreadsheet
    • Used to provide a hard copy
    • Print preview
      • Used to validate how data is represented on paper before printing and to make adjustments to margins, gridlines, and page orientation, etc.
    • Print a selection
      • Used when printing only a portion of a spreadsheet
  • Printing Options
    • Portrait — paper taller than wide
    • Landscape — paper wider than tall
    • To print with or without gridlines
    • or with or without row and column headings :
    • To print all of the column headings
    • at the top of each page , select:
    • File, Page Setup, Sheet, Print Titles
  • Linking and Embedding
    • Used to integrate spreadsheet data with other software applications
    • 2 items needed for either process
      • Target document
      • Source document
  • Linking
    • A linked object maintains a connection between two files:
    • 1. the Source file in which it is created
    • 2. the Target file into which it is inserted
    • The linked object in the Target file can be updated when the Source file is updated.
    • Use linked objects when you want the information in your Target file to be updated as the Source data changes.
  • Embedding
    • An Embedded object is contained in a Source file and inserted into a Target file.
    • Unlike a linked object, once embedded , the object becomes part of the Destination file .
    • Changes you make to the embedded object in the Target file are NOT reflected in the Source file.
    • Use an embedded object when you don't want to update the copied data as it changes in the source file.