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Ms word shortcut keys

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  • 1. 1 MUÑOZ, Christian Emmanuel Tiu BSED-RE Mr William Garcia Software Productivity Tools M-Th 5:00-6:30 Microsoft Word Shortcut Keys 26th November 2012Display and use windowsTo do this PressSwitch to the next window. ALT+TabSwitch to the previous window. ALT+SHIFT+TabClose the active window. CTRL+W or CTRL+F4Restore the size of the active window after you maximize it. ALT+F5Move to a task pane from another pane in the program window F6(clockwise direction). You may have to press F6 multiple times.Move to a task pane from another pane in the program window SHIFT+F6(counterclockwise direction).When more than one window is open, switch to the next window. CTRL+F6Switch to the previous window. CTRL+SHIFT+F6Maximize or restore a selected window. CTRL+F10Copy a picture of the screen to the Clipboard. PRINT SCREENCopy a picture of the selected window to the Clipboard. ALT+PRINT SCREENUse dialog boxesTo do this PressMove to the next option or option group. TabMove to the previous option or option group. SHIFT+TabSwitch to the next tab in a dialog box. CTRL+TabSwitch to the previous tab in a dialog box. CTRL+SHIFT+TabMove between options in an open drop-down list, or Arrow keysbetween options in a group of options.
  • 2. 2Perform the action assigned to the selected button; select or SPACEBARclear the selected check box.Select an option; select or clear a check box. ALT+the letter underlined in an optionOpen a selected drop-down list. ALT+DOWN ARROWSelect an option from a drop-down list. First letter of an option in a drop- down list.Close a selected drop-down list; cancel a command and close ESCa dialog box.Run a selected command. EnterUse edit boxes within dialog boxesNote An edit box is a blank in which you type or paste an entry, such as your user name or thepath of a folder.To do this PressMove to the beginning of the entry. HOMEMove to the end of the entry. ENDMove one character to the left or right. LEFT ARROW or RIGHT ARROWMove one word to the left. CTRL+LEFT ARROWMove one word to the right. CTRL+RIGHT ARROWSelect or cancel the selection of one character to the left. SHIFT+LEFT ARROWSelect or cancel the selection of one character to the right. SHIFT+RIGHT ARROWSelect or cancel the selection of one word to the left. CTRL+SHIFT+LEFT ARROWSelect or cancel the selection of one word to the right. CTRL+SHIFT+RIGHT ARROWSelect from the cursor to the beginning of the entry. SHIFT+HOMESelect from the cursor to the end of the entry. SHIFT+ENDUse the Open and Save As dialog boxesTo do this PressDisplay the Open dialog box. CTRL+F12 or CTRL+ODisplay the Save As dialog box. F12Open the selected folder or file. Enter
  • 3. 3Open the folder one level above the selected folder. BACKSPACEDelete the selected folder or file. DELETEDisplay a shortcut menu for a selected item such as a folder or file. SHIFT+F10Move forward through options. TabMove back through options. SHIFT+TabOpen the look in list. F4 or ALT+IUndo and redo actionsTo do this PressCancel an action. ESCUndo an action. CTRL+ZRedo or repeat an action. CTRL+YAccess and use task panes and galleriesTo do this PressMove to a task pane from another pane in the program window. You F6may have to press F6 multiple times.When a menu is active, move to a task pane. You may have to press CTRL+TabCTRL+Tab multiple times.When a task pane is active, select the next or previous option in the task Tab or SHIFT+Tabpane.Display the full set of commands on the task pane menu. CTRL+SPACE BARPerform the action assigned to the selected button. SPACE BAR or EnterOpen a drop-down menu for the selected gallery item. SHIFT+F10Select the first or last item in a gallery. HOME or ENDScroll up or down in the selected gallery list. PAGE UP or PAGE DOWNClose a task pane 1. Press F6 to move to the task pane, if it is necessary. 2. Press CTRL+SPACEBAR. 3. Use the arrow keys to select Close, and then press Enter.
  • 4. 4Move a task pane 1. Press F6 to move to the task pane, if it is necessary. 2. Press CTRL+SPACEBAR. 3. Use the arrow keys to select Move, and then press Enter. 4. Use the arrow keys to move the task pane, and then press Enter.Resize a task pane 1. Press F6 to move to the task pane, if it is necessary. 2. Press CTRL+SPACEBAR. 3. Use the arrow keys to select Size, and then press Enter. 4. Use the arrow keys to resize the task pane, and then press Enter.Access and use available actionsTo do this PressDisplay the shortcut menu for the selected part. SHIFT+F10Display the menu or message for an available action or for the Autocorrect ALT+SHIFT+F10Options button or the Paste options button. If more than one action ispresent, switch to the next action and display its menu or message.Move between options in a menu of available actions. Arrow keysPerform the action for the selected item on a menu of available actions. EnterClose the available actions menu or message. ESCTips for Word 2010 You can ask to be notified by a sound when an action is available (not available in Word Starter). To hear audio cues, you must have a sound card. You must also have Microsoft Office Sounds installed on your computer. If you have access to the Internet, you can download Microsoft Office Sounds from Office.com. After you install the sound files, do the following: 1. Press ALT+F, T to open Word Options. 2. Press A to select Advanced, and then press Tab to move to the Advanced Options for working with Word. 3. Press ALT+S two times to move to the Provide feedback with sound check box on the General tab, and then press SPACEBAR. 4. Press Tab repeatedly to select OK, and then press Enter. Note When you select or clear this check box, the setting affects all Office programs that support sound.
  • 5. 5Navigating the RibbonAccess any commands by using several keystrokesAccess keys let you quickly use a command by pressing several keystrokes, regardless of whereyou are in the program. Every command in Word 2010 can be accessed by using an access key.You can access most commands by using two to five keystrokes. To use an access key, followthese steps: 1. Press ALT. The KeyTips are displayed over each feature that is available in the current view. 2. Press the letter shown in the KeyTip over the feature that you want to use. 3. Depending on which letter that you press, you may be shown additional KeyTips. For example, if the Home tab is active and you press N, the Insert tab is displayed, together with the KeyTips for the groups on that tab. 4. Continue pressing letters until you press the letter of the command or control that you want to use. In some cases, you must first press the letter of the group that contains the command. Note To cancel the action that you are taking and hide the KeyTips, press ALT.Change the keyboard focus without using the mouseAnother way to use the keyboard to work with programs that feature the Office Ribbon is tomove the focus among the tabs and commands until you find the feature that you want to use.The following table lists some ways to move the keyboard focus without using the mouse.To do this PressSelect the active tab of the Ribbon and enable the access ALT or F10. Press either of thesekeys. keys again to move back to the document and cancel the access keys.Move to another tab of the Ribbon. F10 to select the active tab, and then LEFT ARROW or RIGHT ARROWExpand or collapse the Ribbon. CTRL+F1Display the shortcut menu for the selected item. SHIFT+F10Move the focus to select the following areas of the F6window: Active tab of the Ribbon Any open task panes Status bar at the bottom of the window Your documentMove the focus to each command on the Ribbon, forward Tab or SHIFT+Tabor backward.
  • 6. 6Move down, up, left, or right, among the items on the DOWN ARROW, UP ARROW,Ribbon. LEFT ARROW, or RIGHT ARROWEnable the selected command or control on the Ribbon. SPACEBAR or EnterOpen the selected menu or gallery on the Ribbon. SPACEBAR or EnterEnable a command or control on the Ribbon so that you Entercan change a value.Finish changing a value in a control on the Ribbon, and Entermove the focus back to the document.Get help on the selected command or control on the F1Ribbon. If no Help topic is associated with the selectedcommand, a general Help topic about the program isshown instead.Quick reference for Microsoft WordCommon tasks in Microsoft WordTo do this PressCreate a nonbreaking space. CTRL+SHIFT+SPACEBARCreate a nonbreaking hyphen. CTRL+SHIFT+HYPHENMake letters bold. CTRL+BMake letters italic. CTRL+IMake letters underline. CTRL+UDecrease font size one value. CTRL+SHIFT+<Increase font size one value. CTRL+SHIFT+>Decrease font size 1 point. CTRL+[Increase font size 1 point. CTRL+]Remove paragraph or character formatting. CTRL+SPACEBARCopy the selected text or object. CTRL+CCut the selected text or object. CTRL+XPaste text or an object. CTRL+VPaste special. CTRL+ALT+VPaste formatting only CTRL+SHIFT+V
  • 7. 7Undo the last action. CTRL+ZRedo the last action. CTRL+YOpen the Word Count dialog box. CTRL+YWorking with documents and webpagesCreate, view and save documentsTo do this PressCreate a new document. CTRL+NOpen a document. CTRL+OClose a document. CTRL+WSplit the document window. ALT+CTRL+SRemove the document window split. ALT+SHIFT+C or ALT+CTRL+SSave a document. CTRL+SFind, replace and browse through textTo do this PressOpen the Navigation task pane (to search document). CTRL+FRepeat find (after closing Find and Replace window). ALT+CTRL+YReplace text, specific formatting, and special items. CTRL+HGo to a page, bookmark, footnote, table, comment, graphic, or other CTRL+Glocation.Switch between the last four locations that you have edited. ALT+CTRL+ZOpen a list of browse options. Press the arrow keys to select an option, ALT+CTRL+HOMEand then press ENTER to browse through a document by using theselected option.Move to the previous browse object (set in browse options). CTRL+PAGE UPMove to the next browse object (set in browse options). CTRL+PAGE DOWNSwitch to another viewTo do this PressSwitch to Print Layout view. ALT+CTRL+PSwitch to Outline view. ALT+CTRL+O
  • 8. 8Switch to Draft view. ALT+CTRL+NOutline viewTo do this PressPromote a paragraph. ALT+SHIFT+LEFT ARROWDemote a paragraph. ALT+SHIFT+RIGHT ARROWDemote to body text. CTRL+SHIFT+NMove selected paragraphs up. ALT+SHIFT+UP ARROWMove selected paragraphs down. ALT+SHIFT+DOWN ARROWExpand text under a heading. ALT+SHIFT+PLUS SIGNCollapse text under a heading. ALT+SHIFT+MINUS SIGNExpand or collapse all text or headings. ALT+SHIFT+AHide or display character formatting. The slash (/) key on the numeric keypadShow the first line off body text or all body text. ALT+SHIFT+LShow all headings with the Heading 1 style. ALT+SHIFT+1Show all headings up to Heading n. ALT+SHIFT+nInsert a tab character. CTRL+TABPrint and preview documentsTo do this PressPrint a document. CTRL+PSwitch to print preview. ALT+CTRL+IMove around the preview page when zoomed in. Arrow keysMove by one preview page when zoomed out. PAGE UP or PAGE DOWNMove to the first preview page when zoomed out. CTRL+HOMEMove to the last preview page when zoomed out. CTRL+ENDReview documentsTo do this PressInsert a comment. ALT+CTRL+MTurn change tracking on or off. CTRL+SHIFT+EClose the Reviewing Pane if it is open. ALT+SHIFT+C
  • 9. 9Full Screen Reading viewNote Some screen readers may not be compatible with Full Screen Reading view.To do this PressGo to the beginning of document. HOMEGo to the end of document. ENDGo to page n. n, ENTERExit reading layout view. ESCReferences, footnotes and endnotesTo do this PressMark a table of contents entry. ALT+SHIFT+OMark a table of authorities entry (citation). ALT+SHIFT+IMark an index entry. ALT+SHIFT+XInsert a footnote. ALT+SHIFT+FInsert an endnote. ALT+SHIFT+DWork with webpagesTo do this PressInsert a hyperlink. CTRL+KGo back one page. ALT+LEFT ARROWGo forward one page. ALT+RIGHT ARROWRefresh. F9Edit and move text and graphicsDelete text and graphicsTo do this PressDelete one character to the left. BACKSPACEDelete one word to the left. CTRL+BACKSPACEDelete one character to the right. DELETEDelete one word to the right. CTRL+DELETECut selected text to the Office Clipboard. CTRL+X
  • 10. 10Undo the last action. CTRL+ZCut to the Spike. CTRL+F3Copy and move text and graphicsTo do this PressOpen the Office Clipboard. Press ALT+H to move to the Home tab, and then press F,OCopy selected text or graphics to the Office Clipboard. CTRL+CCut selected text or graphics to the Office Clipboard. CTRL+XPaste the most recent addition or pasted item from the CTRL+VOffice Clipboard.Move text or graphics one time. F2 (then move the cursor and press ENTER)Copy text or graphics one time. SHIFT+F2 (then move the cursor and press ENTER)When text or an object is selected, open the Create New ALT+F3Building Block dialog box.When the building block - for example, a SmartArt graphic SHIFT+F10- is selected, display the shortcut menu that is associatedwith it.Cut to the Spike. CTRL+F3Paste the Spike contents. CTRL+SHIFT+F3Copy the header or footer used in the previous section of ALT+SHIFT+Rthe document.Insert special charactersTo insert this PressA field CTRL+F9A line break SHIFT+ENTERA page break CTRL+ENTERA column break CTRL+SHIFT+ENTERAn em dash ALT+CTRL+MINUS SIGNAn en dash CTRL+MINUS SIGNAn optional hyphen CTRL+HYPHEN
  • 11. 11A nonbreaking hyphen CTRL+SHIFT+HYPHENA nonbreaking space CTRL+SHIFT+SPACEBARThe copyright symbol ALT+CTRL+CThe registered ALT+CTRL+Rtrademark symbolThe trademark symbol ALT+CTRL+TAn ellipsis ALT+CTRL+PERIODA single opening CTRL+`(single quotation mark),`(single quotation mark)quotation markA single closing CTRL+(single quotation mark),(single quotation mark)quotation markDouble opening CTRL+`(single quotation mark),SHIFT+`(single quotation mark)quotation marksDouble closing CTRL+(single quotation mark),SHIFT+(single quotation mark)quotation marksAn AutoText entry ENTER (after you type the first few characters of the AutoText entry name and when the ScreenTip appears)Insert characters by using character codesTo do this PressInsert the Unicode character for the specified Unicode (hexadecimal) The character code,character code. For example, to insert the euro currency symbol, ALT+Xtype 20AC, and then hold down ALT and press X.Find the Unicode character code for the selected character. ALT+XInsert the ANSI character for the specified ANSI (decimal) character ALT+the charactercode. For example, to insert the euro currency symbol, hold down ALT code(on the numericand press 0128 on the numeric keypad. keypad)Select text and graphicsSelect text by holding down SHIFT and using the arrow keys to move the cursor.Extend a selectionTo do this PressTurn extend mode on. F8Select the nearest character. F8, and then press LEFT ARROW or RIGHT ARROWIncrease the size of a selection. F8 (press one time to select a word, two times to select a
  • 12. 12 sentence, and so on)Reduce the size of a selection. SHIFT+F8Turn extend mode off. ESCExtend a selection one character to SHIFT+RIGHT ARROWthe right.Extend a selection one character to SHIFT+LEFT ARROWthe left.Extend a selection to the end of a CTRL+SHIFT+RIGHT ARROWword.Extend a selection to the beginning CTRL+SHIFT+LEFT ARROWof a word.Extend a selection to the end of a SHIFT+ENDline.Extend a selection to the beginning SHIFT+HOMEof a line.Extend a selection one line down. SHIFT+DOWN ARROWExtend a selection one line up. SHIFT+UP ARROWExtend a selection to the end of a CTRL+SHIFT+DOWN ARROWparagraph.Extend a selection to the beginning CTRL+SHIFT+UP ARROWof a paragraph.Extend a selection one screen SHIFT+PAGE DOWNdown.Extend a selection one screen up. SHIFT+PAGE UPExtend a selection to the beginning CTRL+SHIFT+HOMEof a document.Extend a selection to the end of a CTRL+SHIFT+ENDdocument.Extend a selection to the end of a ALT+CTRL+SHIFT+PAGE DOWNwindow.Extend a selection to include the CTRL+Acomplete document.Select a vertical block of text. CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancel selection mode
  • 13. 13Extend a selection to a specific F8+arrow keys; press ESC to cancel selection modelocation in a document.Select text and graphics in a tableTo do this PressSelect the next cells TABcontents.Select the previous cells SHIFT+TABcontents.Extend a selection to Hold down SHIFT and press an arrow key repeatedlyadjacent cells.Select a column. Use the arrow keys to move to the columns top or bottom cell, and then do one of the following: Press SHIFT+ALT+PAGE DOWN to select the column from top to bottom. Press SHIFT+ALT+PAGE UP to select the column from bottom to top.Extend a selection (or CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancelblock). section modeSelect a complete table. ALT+F5 on the numeric keypad (with NUM LOCK off)Move through your documentTo move PressOne character to the left LEFT ARROWOne character to the right RIGHT ARROWOne word to the left CTRL+LEFT ARROWOne word to the right CTRL+RIGHT ARROWOne paragraph up CTRL+UP ARROWOne paragraph down CTRL+DOWN ARROWOne cell to the left (in a table) SHIFT+TABOne cell to the right (in a table) TABUp one line UP ARROWDown one line DOWN ARROWTo the end of a line END
  • 14. 14To the beginning of a line HOMETo the top of the window ALT+CTRL+PAGE UPTo the end of the window ALT+CTRL+PAGE DOWNUp one screen (scrolling) PAGE UPDown one screen (scrolling) PAGE DOWNTo the top of the next page CTRL+PAGE DOWNTo the top of the previous page CTRL+PAGE UPTo the end of a document CTRL+ENDTo the beginning of a document CTRL+HOMETo a previous revision SHIFT+F5After you open a document, go to the location that you were working SHIFT+F5in when the document was last closedMove around in a tableTo move PressTo the next cell in a row TABTo the previous cell in a row SHIFT+TABTo the first cell in a row ALT+HOMETo the last cell in a row ALT+ENDTo the first cell in a column ALT+PAGE UPTo the last cell in a column ALT+PAGE DOWNTo the previous row UP ARROWTo the next row DOWN ARROWRow up ALT+SHIFT+UP ARROWRow down ALT+SHIFT+DOWN ARROWInsert paragraphs and tab characters in a tableTo insert PressNew paragraphs in a cell ENTERTab characters in a cell CTRL+TABUse Overtype mode
  • 15. 15To change the Overtype settings so that you can access Overtype mode by pressing INSERT,follow these steps: 1. Press ALT+F, T to open Word Options. 2. Press A to select ADVANCED, and then press TAB. 3. Press ALT+O to move to the Use the Insert key to control overtype mode check box. 4. Press SPACEBAR to select the check box, and then press ENTER. To turn Overtype mode on or off, press INSERT.Character and paragraph formattingCopy formattingTo do this PressCopy formatting from text. CTRL+SHIFT+CApply copied formatting to text. CTRL+SHIFT+VChange or resize the fontNote The following keyboard shortcuts do not work in Full Screen Reading mode.To do this PressOpen the Font dialog box to change the font. CTRL+SHIFT+FIncrease the font size. CTRL+SHIFT+>Decrease the font size. CTRL+SHIFT+<Increase the font size by 1 point. CTRL+]Decrease the font size by 1 point. CTRL+[Apply character formatsTo do this PressOpen the Font dialog box to change the formatting of characters. CTRL+DChange the case of letters. SHIFT+F3Format all letters as capitals. CTRL+SHIFT+AApply bold formatting. CTRL+BApply an underline. CTRL+UUnderline words but not spaces. CTRL+SHIFT+WDouble-underline text. CTRL+SHIFT+D
  • 16. 16Apply hidden text formatting. CTRL+SHIFT+HApply italic formatting. CTRL+IFormat letters as small capitals. CTRL+SHIFT+KApply subscript formatting (automatic spacing). CTRL+EQUAL SIGNApply superscript formatting (automatic spacing). CTRL+SHIFT+PLUS SIGNRemove manual character formatting. CTRL+SPACEBARChange the selection to the Symbol font. CTRL+SHIFT+QView and copy text formatsTo do this: Press:Display nonprinting CTRL+SHIFT+* (asterisk on numeric keypad does not work)characters.Review text formatting. SHIFT+F1 (then click the text with the formatting you want to review)Copy formats. CTRL+SHIFT+CPaste formats. CTRL+SHIFT+VSet the line spacingTo do this PressSingle-space lines. CTRL+1Double-space lines. CTRL+2Set 1.5-line spacing. CTRL+5Add or remove one line space before a paragraph. CTRL+0 (zero)Align paragraphsTo do this PressSwitch a paragraph between centered and left-aligned. CTRL+ESwitch a paragraph between justified and left-aligned. CTRL+JSwitch a paragraph between right-aligned and left-aligned. CTRL+RLeft align a paragraph. CTRL+LIndent a paragraph from the left. CTRL+MRemove a paragraph indent from the left. CTRL+SHIFT+M
  • 17. 17Create a hanging indent. CTRL+TReduce a hanging indent. CTRL+SHIFT+TRemove paragraph formatting. CTRL+QApply paragraph stylesTo do this PressOpen Apply Styles task pane. CTRL+SHIFT+SOpen Styles task pane. ALT+CTRL+SHIFT+SStart AutoFormat. ALT+CTRL+KApply the Normal style. CTRL+SHIFT+NApply the Heading 1 style. ALT+CTRL+1Apply the Heading 2 style. ALT+CTRL+2Apply the Heading 3 style. ALT+CTRL+3To close the Styles task pane, follow these steps: 1. If the Styles task pane is not selected, press F6 to select it. 2. Press CTRL+SPACEBAR. 3. Use the arrow keys to select Close, and then press ENTER.Insert and edit objectsInsert an objectTo insert an object, follow these steps: 1. Press ALT, N, J and then J to open the Object dialog box. 2. Do one of the following: o Press DOWN ARROW to select an object type, and then press ENTER to create an object. o Press CTRL+TAB to switch to the Create from File tab, press TAB, and then type the file name of the object that you want to insert or browse to the file.Edit an objectTo edit an object, follow these steps: 1. With the cursor positioned to the left of the object in your document, select the object by pressing SHIFT+RIGHT ARROW. 2. Press SHIFT+F10. 3. Press the TAB key to reach Object name, press ENTER, and then press ENTER again.Insert SmartArt graphicsTo insert SmartArt graphics, follow these steps: 1. Press and release ALT, N, and then M to select SmartArt. 2. Press the arrow keys to select the kind of graphic that you want. 3. Press TAB, and then press the arrow keys to select the graphic that you want to insert.
  • 18. 18 4. Press ENTER.Insert WordArtTo insert WordArt, follow these steps: 1. Press and release ALT, N, and then W to select WordArt. 2. Press the arrow keys to select the WordArt style that you want, and then press ENTER. 3. Type the text that you want. 4. Press ESC to select the WordArt object, and then use the arrow keys to move the object. 5. Press ESC again to return to the document.Mail merge and fieldsPerform a mail mergeNote You must be on the Mailings tab to use these keyboard shortcuts.To do this PressPreview a mail merge. ALT+SHIFT+KMerge a document. ALT+SHIFT+NPrint the merged document. ALT+SHIFT+MEdit a mail-merge data document. ALT+SHIFT+EInsert a merge field. ALT+SHIFT+FWork with fieldsTo do this PressInsert a DATE field. ALT+SHIFT+DInsert a LISTNUM field. ALT+SHIFT+LInsert a PAGE field. ALT+SHIFT+PInsert a TIME field. ALT+SHIFT+TInsert an empty field. CTRL+F9Update linked information in a Word source document. CTRL+SHIFT+F7Update selected fields. F9Unlink a field. CTRL+SHIFT+F9Switch between a selected field code and its result. SHIFT+F9Switch between all field codes and their results. ALT+F9Run GOTOBUTTON or MACROBUTTON from the field that displays the ALT+SHIFT+F9field results.
  • 19. 19Go to the next field. F11Go to the previous field. SHIFT+F11Lock a field. CTRL+F11Unlock a field. CTRL+SHIFT+F11Language barHandwriting recognitionTo do this PressSwitch between languages or keyboard layouts. Left ALT+SHIFTDisplay a list of correction alternatives. +CTurn handwriting on or off. +HTurn Japanese Input Method Editor (IME) on 101 keyboards on or off. ALT+~Turn Korean IME on 101 keyboards on or off. Right ALTTurn Chinese IME on 101 keyboards on or off. CTRL+SPACEBARTips You can select the keyboard shortcut for switching between languages or keyboard layouts in the Advanced Key Setting dialog box. To open the Advanced Key Setting dialog box, right-click the Language bar, and then click Settings. Under Preferences, click Key Settings. The Windows logo key is available on the bottom row of keys on most keyboards.Function key referenceFunction keysTo do this PressGet Help or go to Microsoft Office.com. F1Move text or graphics. F2Repeat the last action. F4Select the Go To command (Home tab). F5Go to the next pane or frame. F6Select the Spelling command (Review tab). F7
  • 20. 20Extend a selection. F8Update the selected fields. F9Show KeyTips. F10Go to the next field. F11Select the Save As command. F12SHIFT+Function keyTo do this PressStart context-sensitive Help or reveal formatting. SHIFT+F1Copy text. SHIFT+F2Change the case of letters. SHIFT+F3Repeat a Find or Go To action. SHIFT+F4Move to the last change. SHIFT+F5Go to the previous pane or frame (after you press F6). SHIFT+F6Select the Thesaurus command (Review tab, Proofing group). SHIFT+F7Reduce the size of a selection. SHIFT+F8Switch between a field code and its result. SHIFT+F9Display a shortcut menu. SHIFT+F10Go to the previous field. SHIFT+F11Select the Save command. SHIFT+F12CTRL+Function keyTo do this PressExpand or collapse the Ribbon. CTRL+F1Select the Print Preview command. CTRL+F2Cut to the Spike. CTRL+F3Close the window. CTRL+F4Go to the next window. CTRL+F6Insert an empty field. CTRL+F9Maximize the document window. CTRL+F10Lock a field. CTRL+F11
  • 21. 21Select the Open command. CTRL+F12CTRL+SHIFT+Function keyTo do this: PressInsert the contents of the Spke. CTRL+SHIFT+F3Edit a bookmark. CTRL+SHIFT+F5Go to the previous window. CTRL+SHIFT+F6Update linked information in a Word 2010 source CTRL+SHIFT+F7document.Extend a selection or block. CTRL+SHIFT+F8, and then press an arrow keyUnlink a field. CTRL+SHIFT+F9Unlock a field. CTRL+SHIFT+F11Select the Print command. CTRL+SHIFT+F12ALT+Function keyTo do this PressGo to the next field. ALT+F1Create a new Building Block. ALT+F3Exit Word 2010. ALT+F4Restore the program window size. ALT+F5Move from an open dialog box back to the document, for dialog boxes that support ALT+F6this behavior.Find the next misspelling or grammatical error. ALT+F7Run a macro. ALT+F8Switch between all field codes and their results. ALT+F9Display the Selection and Visibility task pane. ALT+F10Display Microsoft Visual Basic code. ALT+F11ALT+SHIFT+Function keyTo do this PressGo to the previous field. ALT+SHIFT+F1Select the Save command. ALT+SHIFT+F2
  • 22. 22Display the Research task pane. ALT+SHIFT+F7Run GOTOBUTTON or MACROBUTTON from the field that displays the ALT+SHIFT+F9field results.Display a menu or message for an available action. ALT+SHIFT+F10Select the Table of Contents button in the Table of Contents container when ALT+SHIFT+F11the container is active.CTRL+ALT+Function keyTo do this PressDisplay Microsoft System Information. CTRL+ALT+F1Select the Open command. CTRL+ALT+F2 Source: http://support.microsoft.com/kb/290938