The diagram shows the following:Best practice governance phases (Create, Select, Plan, and Manage): A project will pass through these best practice phases throughout its life cycle.PPM Life Cycle Steps: These more granular steps provide more detailed overview of the primary activities and events that a project will complete during its life cycle. For example:In the Create governance phase, a project request is captured and users begin to develop a detailed business case to support the idea.In the Select governance phase, all competing projects within the portfolio are prioritized and optimized against budgetary constraints. This results in selecting a project portfolio that best aligns with the organization’s strategic priorities.In the Plan governance phase, the project managers begin to develop the detailed project plans for each of the selected projects before the project is approved and given a baseline.In the Manage governance phase, the project is tracked to a successful conclusion.Create the project request in Project Portfolio Server 2007 and build a detailed business case (e.g. cost, resource, benefit, strategic impact, risk, schedule etc.)Prioritize, optimize and select the project portfolio that maximize ROI and aligns with the organization’s strategic prioritiesUtilize the Project Server Gateway to export the selected projects from Project Portfolio Server 2007 to Project Server 2007Run capacity planning reports, finalize release schedule and develop detailed project plans in Project Server 2007Track and manage the project to a successful conclusion in Project Server 2007. On a recurring basis synchronize project data with MOPPS 2007
Having selected the optimal project portfolio the Portfolio Analyst can us the Project Server Gateway to export the projects from Portfolio Server 2007 and create projects on Project Server 2007.The Project Server Gateway is a bi-directional link between Office Project Portfolio Server 2007 and Office Project Server 2007. The Gateway ensures data integrity between the two servers throughout a project’s lifecycle.
Now that the projects have been successfully exported from Project Portfolio Server 2007 to Project Server 2007 the portfolio Analysts can use Project Server’s Resource Center and flexible Reporting Infrastructure to run Capacity Planning analysis. The analysis will help the analyst to: Identify skill surpluses and deficits across a planning horizon Finalize the project portfolio release schedule Analyze and communicate training and headcount requirements to HR(Note: This analysis is carried out at the generic skill / resource level. Not at the named resource level)
Now the Project Manager can begin to build the detailed project plan. This includes: Adding tasks and milestones Capturing inter-project dependencies Assigning named resources (i.e. replacing generic skill placeholders) Baselinning the project planIt is also important to synchronize the project data with Project Portfolio Server to ensure data integrity.
Project Web Access provides access to timely, business-critical project information stored by Office Project Server 2007, so teams can share knowledge, collaborate smoothly to complete tasks and deliverables, and adjust activities quickly to accommodate project changes and updates
With Project Server’s Project Center and Report Center you can measure and track projects, programs, and portfolios throughout their life cycle, giving you the visibility to proactively identify potential issues, make decisions, and help ensure that your portfolios deliver maximum business value.It is important to run regular synchronization events between Project and Portfolio Server to ensure data integrity and to allow the portfolio analysts to run recurring prioritization and optimization events.
1. Standardize and automate the governance processes.Define multiple workflows to subject each project to the appropriate governance controls throughout its life cycle — from proposal to post-implementation — resulting in lowered costs, faster cycle times, and increased quality. 2. Capture all investments within a central repository.Consolidate business and information technology (IT) investments within an enterprise repository to improve visibility, insight, and control. The Office EPM Solution enables you to implement repeatable processes as templates to standardize and streamline data collection across the organization. Centralized data facilitates cross project analysis of finances, resources, schedules as well as other data trends and status for informative reports.3. Objectively prioritize business strategy and competing investments.Employ proven techniques to define and prioritize your organization’s business strategy for the upcoming planning period, and automatically derive objective prioritization scores to effectively evaluate the competing investments from multiple dimensions.4. Align the selected portfolios with the business strategy.Run optimization what-if scenarios to identify tradeoffs and select the optimal portfolio under varying budgetary and business constraints that best align with your organization’s business strategy. Take advantage of advanced portfolio analytical techniques to identify and break the constraints prohibiting the portfolio from reaching the Efficient Frontier. 5. Effectively manage resources.Without understanding long-term workloads and capacity, companies can experience inefficient hire-fire cycles, resulting in higher overhead, lost knowledge, and poor employee morale. By providing visibility into overall work commitments, actual timesheets, and resource capabilities, the Office EPM Solution helps you create resource plans to align your strategic recruiting and outsourcing with your long-term business objectives.6. Collaborate and coordinate easily.Helping to ensure that teams share common goals and work together effectively becomes more vital as organizations become more geographically and culturally diverse. Web-based access to timely, business-critical project information stored by the Office EPM Solution means teams can share knowledge, collaborate smoothly to complete tasks and deliverables, and adjust activities quickly to accommodate project changes and updates.7. Measure and track portfolio performance.Effectively measure and track projects, programs, and applications throughout their life cycle, giving you the visibility to proactively identify potential issues, make decisions, and help ensure that your portfolios maximize return on investment (ROI) and improve operational efficiencies.8. Get more from existing technology investments.The Office EPM Solution is built on Microsoft Windows Server, Microsoft SQL Server, and Microsoft Windows SharePoint Services so you can get the most out of your organization’s skills in these Microsoft technologies. The Office EPM Solution also includes pre-built integration with the Microsoft Office system, ERP applications, and the Microsoft collaboration platform. This enables users to contribute data to the Office EPM Solution while working in familiar applications such as Outlook or SharePoint. 9. Tightly integrate with line of business applications.The well defined Project Server Interface API, the Eventing Model supporting the Windows Workflow Foundation, the SDK with reference samples, and other tools make the Office EPM Solution a flexible and extensible platform to manage your work. Utilize the Project Server Interface, a Web services based API, to seamlessly integrate the Office EPM Solution with General Ledger, HR, ERP, CRM and other line of business applications.10. Quickly realize a return on investment.The Office EPM Solution provides organizations with an end-to-end project portfolio management solution. By enabling increased employee productivity, faster cycle times, reduced costs, and improved time management, the Office EPM Solution provides a positive and sustainable return on your investment. In IT portfolio management, software can cut costs 2-5 percent, improve productivity 20-25 percent, and shift 10-15 percent of budgets to more strategic projects. In developing and bringing new products to market, the best performers — those who have applied rigorous process and technology to their research and development and go-to-market activities — can reduce time to market by more than 30 percent.
Enterprise Portfolio & Project Management Welcome back
The Relevance of Enterprise Portfolio & Project Management in a
It is in times like these that you are looking to manage projects and resources more effectively while providing a positive and sustainable return on your investment. investment. This session will demonstrate how Microsoft EPPM solutions can help you achieve these efficiencies by driving cost reductions, improving alignment with strategic priorities, and reducing the risk of failed projects and programs.
MAXIMIZINGBusiness Value REALIZINGBusiness Value
Maximize and Realize Your Business ValueSelect & Deliver the Right Investments Portfolio Management enables organizations to identify and select the investments that will maximizebusiness value 100% 50% Value Lost Portfolio Management Project Management 66% Ability to Identify Business Value Potential (Project Portfolio Server 2007) Project Management helps ensure organizations successfully deliver the selected investments and realizethe business value 50% Value Realized 75% 100% 0% Ability to Realize Business-Value Potential (Project Server 2007)
Portfolio Management & Project ManagementSuccessful Organizations Use Both Disciplines Portfolio Management Portfolio GovernanceBusiness Case Dev Benefits Forecasting Prioritization / Valuation Portfolio Optimization Adv Portfolio Analytics Project Portfolio Management answers the following questions: Have I selected the right investments? Do the investments align with the strategic objectives? Do I have sufficient resources to deliver the selected investments? Will the investments be delivered on time and within budget? Are my investments delivering the forecast benefits? Project Management Project Planning Cost Management Resource Management Time Reporting Change Management Issue Management Project Reporting Collaboration Portfolio Reporting Benefits Realization
Portfolio Management & Project ManagementSuccessful Organizations Use Both Disciplines Manage & Control all Types of Work Improve Visibility & Insight Team Members Resource Managers Exec Stakeholders Effectively Communicate & Collaborate Evolve with a Scable & Configurable Platform IT Project & Portfolio Managers
Portfolio Management & Project Management 1 2 5 3 4 1 Capture project request and build detailed business case 4 Capacity analysis and detailed project planning 2 Select the optimal project portfolio 5 Track and manage the project to a successful conclusion 3 Export selected projects to Project Server 2007
Portfolio Management & Project ManagementCreate: Capture Project Requests Capture all project requests within a central repository, and define business-case templates to standardize the data collection across the organization Predefined workflows help ensure the projects are subject to the appropriate governance controls throughout their life cycle (from proposal to post-implementation) Capture Project Requests/Ideas Governance Workflow
Portfolio Management & Project ManagementCreate: Business Case Development Build a detailed business case for each project request in accordance with the governance workflow Resource Estimates General Information Cost Estimates Strategic Impact Assessment Benefit Estimates Risk Assessment
Portfolio Management & Project ManagementSelect: Portfolio Prioritization Business Drivers Projects Prioritize Business Drivers Impact Assessment Investment Maps Prioritize Projects
Build scorecards & dashboards to measure portfolio performance
Utilize the flexible reporting infrastructure to standardize and streamline the reporting process across the organization
Synchronize project level data with Project Portfolio Server 2007 to enable re-optimization analysis
Top 10 BenefitsEnterprise Portfolio & Project Management System Standardize and automate the governance processes. Capture all investments within a central repository. Objectively prioritize business strategy and competing investments. Align the selected portfolios with the business strategy. Effectively manage resources. Collaborate and coordinate easily. Measure and track portfolio performance. Get more from existing technology investments. Tightly integrate with line of business applications. Quickly realize a return on investment.