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Enterprise Project Management Essential (2009)
 

Enterprise Project Management Essential (2009)

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Enterprise Project Management: Concept of Project Porfolio Management Solution

Enterprise Project Management: Concept of Project Porfolio Management Solution

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  • The diagram shows the following:Best practice governance phases (Create, Select, Plan, and Manage): A project will pass through these best practice phases throughout its life cycle.PPM Life Cycle Steps: These more granular steps provide more detailed overview of the primary activities and events that a project will complete during its life cycle. For example:In the Create governance phase, a project request is captured and users begin to develop a detailed business case to support the idea.In the Select governance phase, all competing projects within the portfolio are prioritized and optimized against budgetary constraints. This results in selecting a project portfolio that best aligns with the organization’s strategic priorities.In the Plan governance phase, the project managers begin to develop the detailed project plans for each of the selected projects before the project is approved and given a baseline.In the Manage governance phase, the project is tracked to a successful conclusion.Create the project request in Project Portfolio Server 2007 and build a detailed business case (e.g. cost, resource, benefit, strategic impact, risk, schedule etc.)Prioritize, optimize and select the project portfolio that maximize ROI and aligns with the organization’s strategic prioritiesUtilize the Project Server Gateway to export the selected projects from Project Portfolio Server 2007 to Project Server 2007Run capacity planning reports, finalize release schedule and develop detailed project plans in Project Server 2007Track and manage the project to a successful conclusion in Project Server 2007. On a recurring basis synchronize project data with MOPPS 2007
  • Having selected the optimal project portfolio the Portfolio Analyst can us the Project Server Gateway to export the projects from Portfolio Server 2007 and create projects on Project Server 2007.The Project Server Gateway is a bi-directional link between Office Project Portfolio Server 2007 and Office Project Server 2007. The Gateway ensures data integrity between the two servers throughout a project’s lifecycle.
  • Now that the projects have been successfully exported from Project Portfolio Server 2007 to Project Server 2007 the portfolio Analysts can use Project Server’s Resource Center and flexible Reporting Infrastructure to run Capacity Planning analysis. The analysis will help the analyst to: Identify skill surpluses and deficits across a planning horizon Finalize the project portfolio release schedule Analyze and communicate training and headcount requirements to HR(Note: This analysis is carried out at the generic skill / resource level. Not at the named resource level)
  • Now the Project Manager can begin to build the detailed project plan. This includes: Adding tasks and milestones Capturing inter-project dependencies Assigning named resources (i.e. replacing generic skill placeholders) Baselinning the project planIt is also important to synchronize the project data with Project Portfolio Server to ensure data integrity.
  • Project Web Access provides access to timely, business-critical project information stored by Office Project Server 2007, so teams can share knowledge, collaborate smoothly to complete tasks and deliverables, and adjust activities quickly to accommodate project changes and updates
  • With Project Server’s Project Center and Report Center you can measure and track projects, programs, and portfolios throughout their life cycle, giving you the visibility to proactively identify potential issues, make decisions, and help ensure that your portfolios deliver maximum business value.It is important to run regular synchronization events between Project and Portfolio Server to ensure data integrity and to allow the portfolio analysts to run recurring prioritization and optimization events.
  • 1. Standardize and automate the governance processes.Define multiple workflows to subject each project to the appropriate governance controls throughout its life cycle — from proposal to post-implementation — resulting in lowered costs, faster cycle times, and increased quality. 2. Capture all investments within a central repository.Consolidate business and information technology (IT) investments within an enterprise repository to improve visibility, insight, and control. The Office EPM Solution enables you to implement repeatable processes as templates to standardize and streamline data collection across the organization. Centralized data facilitates cross project analysis of finances, resources, schedules as well as other data trends and status for informative reports.3. Objectively prioritize business strategy and competing investments.Employ proven techniques to define and prioritize your organization’s business strategy for the upcoming planning period, and automatically derive objective prioritization scores to effectively evaluate the competing investments from multiple dimensions.4. Align the selected portfolios with the business strategy.Run optimization what-if scenarios to identify tradeoffs and select the optimal portfolio under varying budgetary and business constraints that best align with your organization’s business strategy. Take advantage of advanced portfolio analytical techniques to identify and break the constraints prohibiting the portfolio from reaching the Efficient Frontier. 5. Effectively manage resources.Without understanding long-term workloads and capacity, companies can experience inefficient hire-fire cycles, resulting in higher overhead, lost knowledge, and poor employee morale. By providing visibility into overall work commitments, actual timesheets, and resource capabilities, the Office EPM Solution helps you create resource plans to align your strategic recruiting and outsourcing with your long-term business objectives.6. Collaborate and coordinate easily.Helping to ensure that teams share common goals and work together effectively becomes more vital as organizations become more geographically and culturally diverse. Web-based access to timely, business-critical project information stored by the Office EPM Solution means teams can share knowledge, collaborate smoothly to complete tasks and deliverables, and adjust activities quickly to accommodate project changes and updates.7. Measure and track portfolio performance.Effectively measure and track projects, programs, and applications throughout their life cycle, giving you the visibility to proactively identify potential issues, make decisions, and help ensure that your portfolios maximize return on investment (ROI) and improve operational efficiencies.8. Get more from existing technology investments.The Office EPM Solution is built on Microsoft Windows Server, Microsoft SQL Server, and Microsoft Windows SharePoint Services so you can get the most out of your organization’s skills in these Microsoft technologies. The Office EPM Solution also includes pre-built integration with the Microsoft Office system, ERP applications, and the Microsoft collaboration platform. This enables users to contribute data to the Office EPM Solution while working in familiar applications such as Outlook or SharePoint. 9. Tightly integrate with line of business applications.The well defined Project Server Interface API, the Eventing Model supporting the Windows Workflow Foundation, the SDK with reference samples, and other tools make the Office EPM Solution a flexible and extensible platform to manage your work. Utilize the Project Server Interface, a Web services based API, to seamlessly integrate the Office EPM Solution with General Ledger, HR, ERP, CRM and other line of business applications.10. Quickly realize a return on investment.The Office EPM Solution provides organizations with an end-to-end project portfolio management solution. By enabling increased employee productivity, faster cycle times, reduced costs, and improved time management, the Office EPM Solution provides a positive and sustainable return on your investment. In IT portfolio management, software can cut costs 2-5 percent, improve productivity 20-25 percent, and shift 10-15 percent of budgets to more strategic projects. In developing and bringing new products to market, the best performers — those who have applied rigorous process and technology to their research and development and go-to-market activities — can reduce time to market by more than 30 percent.

Enterprise Project Management Essential (2009) Enterprise Project Management Essential (2009) Presentation Transcript

  • Enterprise Portfolio &
    Project Management
    Welcome back
  • The Relevance of
    Enterprise Portfolio &
    Project Management
    in a
  • It is in times like these that you are looking to manage projects and resources more effectively while providing a positive and sustainable return on your
    investment.
    investment.
    This session will demonstrate how Microsoft EPPM solutions can help you achieve these efficiencies by driving cost reductions, improving alignment with strategic priorities, and reducing the risk of failed projects and programs.
  • SystemethodPte Ltd
    • Domain expertise in Project Management
    • Microsoft technologies enabler
    • Microsoft Certified Partner  Competency in Information Worker Solution  Enterprise Project Management Specialization
    EPM
    SPECIALIZATION
    Project Management
    Microsoft EPM Implementation
    Project Management Training
    QuickStart™ EPM
    NAH WEE YANG
    Principal Consultant
    PMP
    PMP® Exam Prep Classes
    EPM
    Dashboard
    Project Management
    Simulation
    EPM
    Discovery™
    Email: wynah@systemethod.com
  • AGENDA
    Relevance of EPPM in a Recession
    Overview of EPPM
    Demo
  • The Relevance of
    Enterprise Portfolio &
    Project Management
    in a
  • Making Every
    Cent Count
    in a
    Promising Projects
    Troubled Projects
    Cost Overrun
    Profitable Projects
  • Promising Projects
    Promising Projects
    Troubled Projects
    Cost Overrun
    Profitable Projects
    Profitable Projects
  • MAXIMIZINGBusiness Value
    REALIZINGBusiness Value
  • Maximize and Realize Your Business ValueSelect & Deliver the Right Investments
    Portfolio Management enables organizations to identify and select the investments that will maximizebusiness value
    100%
    50%
    Value Lost
    Portfolio
    Management
    Project
    Management
    66%
    Ability to Identify Business Value Potential (Project Portfolio Server 2007)
    Project Management helps ensure organizations successfully deliver the selected investments and realizethe business value
    50%
    Value Realized
    75%
    100%
    0%
    Ability to Realize Business-Value Potential
    (Project Server 2007)
  • Portfolio Management & Project ManagementSuccessful Organizations Use Both Disciplines
    Portfolio Management
    Portfolio GovernanceBusiness Case Dev
    Benefits Forecasting
    Prioritization / Valuation
    Portfolio Optimization
    Adv Portfolio Analytics
    Project Portfolio Management answers the following questions:
    Have I selected the right investments?
    Do the investments align with the strategic objectives?
    Do I have sufficient resources to deliver the selected investments?
    Will the investments be delivered on time and within budget?
    Are my investments delivering the forecast benefits?
    Project Management
    Project Planning
    Cost Management
    Resource Management
    Time Reporting
    Change Management
    Issue Management
    Project Reporting
    Collaboration
    Portfolio Reporting
    Benefits Realization
  • Portfolio Management & Project ManagementSuccessful Organizations Use Both Disciplines
    Manage & Control all Types of Work
    Improve Visibility & Insight
    Team Members
    Resource Managers
    Exec Stakeholders
    Effectively Communicate & Collaborate
    Evolve with a Scable & Configurable Platform
    IT
    Project & Portfolio Managers
  • Portfolio Management & Project Management
    1
    2
    5
    3
    4
    1
    Capture project request and build detailed business case
    4
    Capacity analysis and detailed project planning
    2
    Select the optimal project portfolio
    5
    Track and manage the project to a successful conclusion
    3
    Export selected projects to Project Server 2007
  • Portfolio Management & Project ManagementCreate: Capture Project Requests
    Capture all project requests within a central repository, and define business-case templates to standardize the data collection across the organization
    Predefined workflows help ensure the projects are subject to the appropriate governance controls throughout their life cycle (from proposal to post-implementation)
    Capture Project Requests/Ideas
    Governance Workflow
  • Portfolio Management & Project ManagementCreate: Business Case Development
    Build a detailed business case for each project request in accordance with the governance workflow
    Resource Estimates
    General Information
    Cost Estimates
    Strategic Impact Assessment
    Benefit Estimates
    Risk Assessment
  • Portfolio Management & Project ManagementSelect: Portfolio Prioritization
    Business Drivers
    Projects
    Prioritize Business Drivers
    Impact Assessment
    Investment Maps
    Prioritize Projects
  • Portfolio Management & Project ManagementSelect: Portfolio Optimization & Advanced Analysis
    Efficient Frontier Modeling
    ‘What If’ Analysis
    Business Alignment Analysis
  • Portfolio Management & Project ManagementSelect: Integration to Project Server
    Office Project Server Gateway
  • Portfolio Management & Project ManagementPlan: Capacity Planning Analysis
    Maximize Resource Utilization
    • Identify skill surpluses and deficits across the planning horizon
    • Finalize project portfolio release schedule
    • Analyze and communicate training and headcount requirements to HR
  • Portfolio Management & Project ManagementPlan: Detailed Planning
    Develop Detailed Project Plans
    • Build the detailed project plan (e.g. detailed tasks, milestones etc.)
    • Assign individual resources to the plan
    • Capture inter project dependencies
    • Finalize and baseline project plan
    • Synchronize project level data with Office Project Portfolio Server
  • Portfolio Management & Project ManagementManage: Track Project
    Track Progress
    Collaborate to deliver projects on time and within budget
    Project Workspaces
    Timesheets
    • Share essential information through team project workspaces
    • Keep teams aligned through task assignments and timesheet reporting.
    • Proactively predict cost , resource and schedule overruns
    • Use built-in integration to communicate project-related information through Microsoft Office system applications.
    Task Assignments
    Timesheets
    Team Members
    Project Manager
    Status Reports
    Issues & Risks Mgmt
  • Portfolio Management & Project ManagementManage: Measure Portfolio Performance
    Transparency, Visibility & Control
    • Build scorecards & dashboards to measure portfolio performance
    • Utilize the flexible reporting infrastructure to standardize and streamline the reporting process across the organization
    • Synchronize project level data with Project Portfolio Server 2007 to enable re-optimization analysis
  • Top 10 BenefitsEnterprise Portfolio & Project Management System
    Standardize and automate the governance processes.
    Capture all investments within a central repository.
    Objectively prioritize business strategy and competing investments.
    Align the selected portfolios with the business strategy.
    Effectively manage resources.
    Collaborate and coordinate easily.
    Measure and track portfolio performance.
    Get more from existing technology investments.
    Tightly integrate with line of business applications.
    Quickly realize a return on investment.
  • System Demo
  • Art and Science have their meeting point in Method
    Q & A
  • Art and Science have their meeting point in Method
    We are the Art and Science in Project Management