Mod 11 advanced_report_building[1]

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Advanced report building

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  • Mod 11 advanced_report_building[1]

    1. 1. Advanced Report Building Module 11 Modified, with permission, from Business Objects S.A. copyrighted materials 1
    2. 2. Charts of charts: BOA has the following types •Area •Column •Line •Pie •XY (Scatter) •3-D Area •3-D Column •3-D Line •3-D Pie Modified, with permission, from Business Objects S.A. copyrighted materials 2
    3. 3. 2-D Column Chart • Column Chart illustrates the number of positions compared to the number of Social Security numbers between Pacific CPACs. Modified, with permission, from Business Objects S.A. copyrighted materials 3
    4. 4. 3-D Column Chart • Allows you to display data along three axes. Modified, with permission, from Business Objects S.A. copyrighted materials 4
    5. 5. 2-D and 3-D Column Charts • The 2-D and 3-D column charts displaying the same data. Modified, with permission, from Business Objects S.A. copyrighted materials 5
    6. 6. 2-D and 3-D Line Charts • Line charts show trends in data at equal intervals. Modified, with permission, from Business Objects S.A. copyrighted materials 6
    7. 7. 2-D and 3-D Area Charts • The stacked area chart below displays the sum of the SSNs and Positions. • The 3-D area chart is similar to the previous line chart example. Modified, with permission, from Business Objects S.A. copyrighted materials 7
    8. 8. 2-D and 3-D Pie Charts • A pie chart shows the proportional size of values that make up a data series for a dimension. • It always shows only one dimension and is useful when you want to emphasize a significant element. Modified, with permission, from Business Objects S.A. copyrighted materials 8
    9. 9. Creating Charts • Two ways to create a chart: –Turn an existing table or cross-tab into a chart –From scratch, using the Chart Wizard Modified, with permission, from Business Objects S.A. copyrighted materials 9
    10. 10. Creating a Chart from a Cross-tab Select the cross-tab. Click the right mouse button. Select the Chart Type and hit OK. Modified, with permission, from Business Objects S.A. copyrighted materials 10
    11. 11. Creating a Chart using the Chart Wizard Click the Insert Chart button in the Report Toolbar. Drag out an rectangle representing the size of your chart in the report area. Select variables Select the chart type Modified, with permission, from Business Objects S.A. copyrighted materials 11
    12. 12. Adding Breaks You can add breaks to improve the layout of data in cross-tabs Select the Table and Click Format, Breaks. Click the Object you Edit your want to break on. selection. Click Add > Modified, with permission, from Business Objects S.A. copyrighted materials 12
    13. 13. Adding Breaks (cont.) The break formats the headers across the table columns. Modified, with permission, from Business Objects S.A. copyrighted materials 13
    14. 14. Managing Page Breaks • You can break up large reports that spread over several pages by setting page breaks • You can continue headers and footers from page to page Modified, with permission, from Business Objects S.A. copyrighted materials 14
    15. 15. Managing Page Breaks (cont.) A long table that runs over more than one page. Modified, with permission, from Business Objects S.A. copyrighted materials 15
    16. 16. Managing Page Breaks (cont.) Select the table then Format Then Table. Modified, with permission, from Business Objects S.A. copyrighted materials 16
    17. 17. Managing Page Breaks (cont.) Modified, with permission, from Business Objects S.A. copyrighted materials 17
    18. 18. Managing Page Breaks (cont.) Modified, with permission, from Business Objects S.A. copyrighted materials 18
    19. 19. Managing Page Breaks (cont.) You can add variables and formulas: Modified, with permission, from Business Objects S.A. copyrighted materials 19
    20. 20. Managing Page Breaks (cont.) You can carry over subtotals in the page break header: Double click here and Type “Carriedformula here and type this over” Double click =RunningSum(<Count of SSNs>) - Sum(<Count of SSNs>) Modified, with permission, from Business Objects S.A. copyrighted materials 20
    21. 21. Managing Page Breaks (cont.) You can add a grand totals in the table footer: Double click here and type this formula Double=Sum(<Count of SSNs>) click here and type “Total:” Modified, with permission, from Business Objects S.A. copyrighted materials 21
    22. 22. Additional Row Formatting You can insert additional rows in reports to stack data. Tip! It helps to keep columns the same width until after affected cells have been moved. Modified, with permission, from Business Objects S.A. copyrighted materials 22
    23. 23. Row Formatting Select a cell Modified, with permission, from Business Objects S.A. copyrighted materials 23
    24. 24. Row Formatting (cont.) Insert a Row Modified, with permission, from Business Objects S.A. copyrighted materials 24
    25. 25. Row Formatting (cont.) REPEAT THE INSERT FOR ADITIONAL ROWS Modified, with permission, from Business Objects S.A. copyrighted materials 25
    26. 26. Row Formatting (cont.) To add rows in the Header, Select the Header and Insert rows the same way Modified, with permission, from Business Objects S.A. copyrighted materials 26
    27. 27. Row Formatting (cont.) • Delete the unused Just like moving columns and Select a columns. cells cell and move it to • Then resize the the new needed columns as location Modified, with permission, from Business Objects S.A. copyrighted materials 27
    28. 28. Conditional Reporting You can insert conditional statements to hide blocks and other report components: Modified, with permission, from Business Objects S.A. copyrighted materials 28
    29. 29. Conditional Reporting (cont.) Select the table then click Format. Modified, with permission, from Business Objects S.A. copyrighted materials 29
    30. 30. Conditional Reporting (cont.) =Sum(<Count of SSNs>) < 4000 Modified, with permission, from Business Objects S.A. copyrighted materials 30
    31. 31. Conditional Reporting (cont.) The table disappears! As the condition is TRUE, (the sum of SSNs is less WHY? than 4000), the table is hidden. Modified, with permission, from Business Objects S.A. copyrighted materials 31
    32. 32. Report Printing • Display reports in Print Preview to see how they look prior to printing • Use Page Setup to Check or Adjust: – Page size and orientation (portrait/landscape) – Fit to print – Margins – Page numbering – Order of printing Modified, with permission, from Business Objects S.A. copyrighted materials 32
    33. 33. Report Printing - Page Setup Specify Landscape or Portrait. Specify the paper size. Specify a percentage of normal size. Specify the number of pages. Modified, with permission, from Business Objects S.A. copyrighted materials 33
    34. 34. Report Printing - Margins Specify the margins… … and see the effects. Modified, with permission, from Business Objects S.A. copyrighted materials 34
    35. 35. Report Printing - Page Number and Specify the Order of the number first page… …useful if you are printing part of a report. Specify the order the pages are printed. Modified, with permission, from Business Objects S.A. copyrighted materials 35

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