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Webinar master real estate agents virtual assistant staffing

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  • 2. Tell them what you’re going to tell them.In a moment, I’m going to show you and teach you how to add a zero to your checks.What I’m going to do here is show you a step by step system to add a zero to your checks

Transcript

  • 1. You’re About To Discover… “How To Tap Into The Power Of Outsourcing To Gain More Free Time & Massively Increase Profits…While Reducing Expenses Up To 67%” with Michael HellicksonEfficiency Expert and Global Team Builder™ Michael HellicksonIf You Don’t Have an Assistant: Efficiency Expert and Global You Are One!™ Team Builder™
  • 2. About Michael Hellickson Michael Hellickson began his career as a real estate agent in 1991, eventually literally becoming the Nations #1 real estate agent. During his career, Hellickson has spoken to and coached thousands of students and organizations nationwide, and has also been featured on several national television and radio programs including Glenn Beck, CNBC, The Dave Ramsey Show, and The Fox Business Network among many other local and regional programs. Hellickson is also the founder and president of Virtual Assistant Staffing™, the World’s leading Head Hunting Agency, specializing in helping business find, hire, and train top talent from around the Globe at an average savings of over 67% over local employees! Michael HellicksonIf You Don’t Have an Assistant: Efficiency Expert and Global You Are One!™ Team Builder™
  • 3. My “Rags to Riches, to Rags to Riches Story Recovering Real Estate Agent Started selling in High School (2.23) Top Agent before graduation 2 years in parents recommend McDonalds Attended Seminar “If you don’t have an assistant, YOU ARE ONE!” I hired my first assistant Michael HellicksonIf You Don’t Have an Assistant: Efficiency Expert and Global You Are One!™ Team Builder™
  • 4. My “Rags to Riches, to Rags to Riches Story For the next 15 years closed around 60-120 homes a year made enough to not want to get out not enough to be happy… bought 42 rentals bought a $2M house Michael HellicksonIf You Don’t Have an Assistant: Efficiency Expert and Global You Are One!™ Team Builder™
  • 5. Everything was going great…until it wasn’t! June 2007 – Market collapsed Lost $100,000 in commissions that month Rentals upside down $6,000/mo house payment $6,000 in the bank Handful of unsellable listings Had to make a decision “Go big or go home” Clearly, I decided to “Go Big” I began building and growing a TEAM Michael HellicksonIf You Don’t Have an Assistant: Efficiency Expert and Global You Are One!™ Team Builder™
  • 6. Fast Forward to Sept. 2 2010 Real Estate Agent for 20 years 44 employees $125,000/month PAYROLL Closed 470+ 500 listings 278 Pending Sales ca. $100,000/month profit some months $70,000 loss others Michael HellicksonIf You Don’t Have an Assistant: Efficiency Expert and Global You Are One!™ Team Builder™
  • 7. Then The Light Went On! I reluctantly hired my first VA Went great Hired 2 more Went ENTIRELY Virtual Went from $125,000/mo to $40,000 using VA’s Saved 68% on payroll ($85,000 a MONTH!!) That’s where the savings BEGAN!! Michael HellicksonIf You Don’t Have an Assistant: Efficiency Expert and Global You Are One!™ Team Builder™
  • 8. Savings on Employees… Wages/Salaries Employment Taxes L&I/Workers Comp… Office Chit Chat DRAMA! Michael HellicksonIf You Don’t Have an Assistant: Efficiency Expert and Global You Are One!™ Team Builder™
  • 9. Savings on Office Expenses… Long Term Leases N/N/N Insurance Telephone / Internet Office Equipment Copiers / Computers Michael HellicksonIf You Don’t Have an Assistant: Efficiency Expert and Global You Are One!™ Team Builder™
  • 10. The NUMBER 1 Reason to use Virtual assistants: NO success in the world can compensate for failure in the home. Michael HellicksonIf You Don’t Have an Assistant: Efficiency Expert and Global You Are One!™ Team Builder™
  • 11. What does Investors often use their VA’s for? Social Media Posting Blog writing Website Upkeep Database Management Posting deals on nationwide investment clubs Creating property fliers and posting on social media through Postlets Pulling due diligence on properties (Rents, rental rates, # of doors, etc.) Following up with drip marketing campaigns to buyers Helping build buyer/seller lists Michael HellicksonIf You Don’t Have an Assistant: Efficiency Expert and Global You Are One!™ Team Builder™
  • 12. Eric’s Gift to You 40 Hours of VA You will get a call from your Relationship manager in my office RM personal consultation to dig deep into your needs We will then send you the standard agreement We will search the world and find the right VA for you Usually takes 2 weeks You “test drive” your VA When you love them, keep them and we will begin billing after 40 hour trial period If you do not love them, we will replace for free! Michael HellicksonIf You Don’t Have an Assistant: Efficiency Expert and Global You Are One!™ Team Builder™
  • 13. VA’s come in all shapes and sizes Backgrounds vary Skills sets vary Their pay range varies Michael HellicksonIf You Don’t Have an Assistant: Efficiency Expert and Global You Are One!™ Team Builder™
  • 14. What can a VA do? Anything that doesn’t require physical presence Listing/Transaction Coordinator Bookkeeper Receptionist Telemarketer SEO Blogging Web design/development Client Care Coordinator Research (aroma) Michael HellicksonIf You Don’t Have an Assistant: Efficiency Expert and Global You Are One!™ Team Builder™
  • 15. See how it’s worked for others “My virtual assistant is terrific! She saves me money, does a fantastic job, and is invaluable to my business! The process of hiring through Virtual Assistant Staffing™ was easy, fast and efficient. With the money back guarantee, I knew I had nothing to lose! I HIGHLY recommend this service!” Ken Kellermann - President - Sales Advantage Group - California USA Michael HellicksonIf You Don’t Have an Assistant: Efficiency Expert and Global You Are One!™ Team Builder™
  • 16. Listing coordinator Manage TheRedX Handle ALL general Assistant tasks Data entry Answer phones Manage CRM (client database) Check/handle your emails Check/handle your voicemails Manage your calendar Be your “Gatekeeper” Michael HellicksonIf You Don’t Have an Assistant: Efficiency Expert and Global You Are One!™ Team Builder™
  • 17. Listing Coordinator VA helps ensure you’re doing what your coach tells you to do! You Scan/email or Dropbox signed listing agreement to VA Data entry/MLS input Call sellers with weekly updates Many phone systems available for as little as $40/mo that give VA a number local to YOUR market The RIGHT VA will speak good English. Michael HellicksonIf You Don’t Have an Assistant: Efficiency Expert and Global You Are One!™ Team Builder™
  • 18. Listing Coordinator Handle ALL marketing for every listing Order signs up/down Order IVR signs Create flyers Etc… Call showing agents Implement ANY action plan you want They could even call you every morning and read your goals/affirmations to you! Michael HellicksonIf You Don’t Have an Assistant: Efficiency Expert and Global You Are One!™ Team Builder™
  • 19. Janet is hiring 2 more VA’s RIGHT NOW!! “The addition of our VA to our team has been a business changing experience for us, our on- site staff no longer has their days consumed with data entry or spending hours on craigslist. We are able to implement effective systems and focus on money making tasks. At this point in our business we couldn’t do it without our VA!” - Janet Hegseth – Keller Williams Real Estate TheHegsethHomeTeam.com Michael HellicksonIf You Don’t Have an Assistant: Efficiency Expert and Global You Are One!™ Team Builder™
  • 20. Transaction coordinator You scan signed contract and email or Dropbox to VA VA does the rest Call agents Contact title/escrow Set up inspections/appraisals Set up action plans During transactions Post-closing Adopt a buyer Etc. EVERYTHING a non-licensed assistant can do. Once you have built trust/relationship with VA, could be cost-effective to pay for them to fly out and take local license exam. Michael HellicksonIf You Don’t Have an Assistant: Efficiency Expert and Global You Are One!™ Team Builder™
  • 21. REO VA’s BPO’s Manage Portals Utilities Reimbursements Manage runners Michael HellicksonIf You Don’t Have an Assistant: Efficiency Expert and Global You Are One!™ Team Builder™
  • 22. We even help people in other industries! "Thanks Mike! You guys are lightning fast. Im not sure if you started looking for the person I needed before I even knew I needed him, but it sure seemed like it. Great service and great support. Cant wait till I need another VA so I can go through the process again." Brad Martineau Infuse My Business www.InfuseMyBusiness.com Michael HellicksonIf You Don’t Have an Assistant: Efficiency Expert and Global You Are One!™ Team Builder™
  • 23. Eliminate excuses for failure Training Define responsibilities Ongoing clear communication Rainmakers who suffer from “Nobody can do it as good as me” syndrome Michael HellicksonIf You Don’t Have an Assistant: Efficiency Expert and Global You Are One!™ Team Builder™
  • 24. Training is CRITICAL You will get out of your team what you put in to them. Train Motivate Hold Accountable (Daily Accomplishment Report) Daily Huddle Entire team Yesterday’s accomplishments Todays goals/tasks Potential Challenges Motivate, Inspire and direct efforts of the troops Use Jing/Screencast to create short videos of each process Email to VA Skype with VA to discuss Dropbox to share files Michael HellicksonIf You Don’t Have an Assistant: Efficiency Expert and Global You Are One!™ Team Builder™
  • 25. What if you need help? You and your VA have access to your Outsourcing Consultant (Relationship Manager) Brian and Jewell… You ALSO get a Quality Assurance Representative Checks every assignment for first 2 weeks Offers assistance to your VA Looks for signs of tension Notifies your Relationship Manager of any challenges. Relationship Manager will contact you and provide personal contact information Michael HellicksonIf You Don’t Have an Assistant: Efficiency Expert and Global You Are One!™ Team Builder™
  • 26. Here’s how it works Use your new VA for 40 hours. After 40, you pay if/when you feel you have the right VA on your team! I can’t guarantee your first placement will be perfect I CAN guarantee I will stick with you until we get you the right fit! YOU PAY NOTHING until you are 100% HAPPY! I will ALWAYS take 100% of the risk so you don’t have to! Our goal is to provide you with the right VA take the administrative tasks off your desk help you focus on money generating activities develop a long term relationship with you and your team You then become a raving fan referring us to everyone you know Michael HellicksonIf You Don’t Have an Assistant: Efficiency Expert and Global You Are One!™ Team Builder™
  • 27. Questions? ThePowerIsNow.com/VA Michael HellicksonIf You Don’t Have an Assistant: Efficiency Expert and Global You Are One!™ Team Builder™