The future of remote teams: how to fine-tune virtual collaboration?

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The expansion of remote collaboration is one of the prominent trends that are shaping the future of project management. How soon will workers be ready to shift to a 100% virtual office? What are the main bottlenecks of collaboration across distances and time zones? In this presentation, Andrew Filev, CEO at Wrike, answers these questions based on the results of a survey with 1,000 respondents and provides efficiency tips for managers of virtual teams.

Andrew Filev originally delivered this presentation at PMI Global Congress North America 2012.

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The future of remote teams: how to fine-tune virtual collaboration?

  1. 1. The future of remote teams:how to fine-tune virtual collaboration? a presentation by Andrew Filev, CEO at Wrike
  2. 2. Presentation outline1. Introduction2. Findings of Wrike’s survey on remote collaboration  Current state of virtual teams  Future prospects of remote collaboration3. How to fine-tune collaboration across distances  7 efficiency tips for managers of remote teams4. Closing
  3. 3. Wrike’s survey on remote collaboration Run in December 2011; Gathered input from 1,074 international respondents: 15% 37% Team members Managers 15% Executives Business owners 33% (representing companies of various size and industry)
  4. 4. Survey findings: current state of remote collaboration• 83% work remotely at least an hour or two daily;• 43% spend more time working remotely than 2-3 years ago: Team members 36% Managers 47% Executives 50% Business owners 47%
  5. 5. Survey findings: main benefits of remote work 20% 41% Saving time Increased productivity10% Focus on work, not office policies Other 29%
  6. 6. Survey findings: role of software• 87% find collaboration tools like GoToMeeting, Wrike, etc., important or mission critical for remote teams;• 57% use social communication tools for work (Facebook, Twitter, IM, etc.) less than 1h daily.
  7. 7. Survey findings: future prospects of remote collaboration• Two thirds believe their office will go fully virtual in the future;• 25% think this will happen in just 1-2 years;• Such a rapid shift is predicted by 44% of business owners.
  8. 8. Survey findings: value of remote work• 89% see telecommuting as an important fringe benefit;• “Sacrifices” people are ready to accept for it: 78% 54% 31% 25% Reduction in Reduction in Forgo paid Forgo free salary vacation cellphone plan meals
  9. 9. Survey findings: challenges of virtual teams 22% 38% Lack of direct communication Hindered data accessibility19% Poor visibility into colleagues actions Other 21%
  10. 10. Efficiency tip 1: Keep unification and personalization in balance Common ground rules in work organization + individual approach to every worker (esp. important for global teams)
  11. 11. Efficiency tip 2: Communicate instead of checking Constant conversation to keep every worker engaged makes a positive impact both operationally and administratively
  12. 12. Efficiency tip 3: Remember the value of face-to-face interaction Online and offline team meetings help to increase bonding between colleagues
  13. 13. Efficiency tip 4: Add praise and motivation to the mix Not just verbal appreciation, but more extensive recognition practices as well
  14. 14. Efficiency tip 5: Take a granular approach to workload management Smaller assignments are easier to understand, tackle and monitor
  15. 15. Efficiency tip 6: Develop sharing into a working habit Data shouldn’t get “siloed” in people’s personal storage – sharing is vital for visibility
  16. 16. Efficiency tip 7: Focus on creativityas much as on getting things done Gather ideas and synergize through collective intelligence
  17. 17. Contact informationAndrew Filev, CEO at Wrikewww.wrike.com/projectmanagementwww.linkedin.com/in/filev Thank you for your attention!

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