Making Web 2.0 Work for Project Management

Making Web 2.0 Work for Project Management
a presentation by Andrew Filev,
author of the Project Management 2.0 blog

What do you think of when you hear “Web 2.0”?

Here’s what comes to my mind

Web 2.0 =fun in personal life +efficiency in business

Web 2.0 makes your company more competitive
“
69% of respondents who tried Web 2.0 for their business report that their companies have gained measurable business benefits,including more innovative products and services, more effective marketing,better access to knowledge, lower cost of doing business, and higher revenues.They say it’s a great boost for collaboration and productivity.”

How is Web 2.0 different from what we have?

Traditional PM software
routine overload
Project Manager has to:
pull info
notify team
update plans
remind about deadlines
report progress
productivity
collaboration

Traditional PPM software
focus on control
complexity
tough adoption
high costs
productivity
collaboration

Is it possible to turn aproject secretary into
a project leader?

Fundamental shift in
receiving & sharing information
“
Web 2.0 represents a fundamental shift toward a more open,
flexible and participatory model for creating content, systems
and business models. Its application can reduce cost, enhance
adaptability and create newbusiness opportunities.”
– Gartner

Web 2.0 app - emergent social
information environment
improved
sharing
contributing
participating
linking
tagging

Energizing your project management with Web 2.0

Most popular Web 2.0 tools
blogs
wikis
microblogging
online file-sharing
live group discussions
collaborative project management2.0 software
supportive communication solutions

Blogs: facilitate idea- sharing & feedback
Allow team members who otherwise would not have been aware of or invited to participate in a discussion to contribute their expertise and ideas.

Intel
Blogs@Intel:
employees are
encouraged to provide
their own views on
what’s going on at Intel
&in the tech world.

Wikis: boost accumulation of team’s knowledge
Plan meeting agendas, brainstorm on presentations,
collect project related documentation & keep it up-to-date, etc.

Microblogging: improve instant team communication
Ask questions, share links & files,
announce issues, get tips &
help from peers immediately.

Online document collaboration:keep data easily accessible
Team members can work on the same document
online in real time simultaneously. Data is online and accessible from any computer.

Live group discussions: organize hundreds of emails in one thread
Correct information, append data, or add your own commentary within a developing conversation.

Collaborative Project Management2.0:plug team into planning process

Core benefits
better communications
full insight into your projects
less routine work

100 billion emails
sent each day
team’s mailboxes
Email can be unproductive in project communications.

Better communications:
emailintegration
But now there are collaborative PM2.0 tools that integrate with email and streamline project communications.

Better communications:
built-in tools
microblogging
wiki
Collaborative
Project Management
Software
blog
discussions
Some of these tools also feature
other solutions facilitating communications.

Full insight into your projects
Project Plans
Project Plans
Project Plans
Project Plans
Project Plans
Project Plans
Project Plans
Project Plans
Project Plans
Project Plans
_____
To-do List
_____
_____
To-do List
_____
_____
To-do List
_____
_____
To-do List
________
Project Plans
__________
_________
Strategic Plan
____________
________
Project Plans
__________
_________
Project Plans
____________
______
To-do List
_____________
Collaborative project management
software merges disconnected to-dos,
plans & schedules into a master plan.

Less routine work
PM 2.0 Tool
A collaborative PM 2.0 tool can do
dozens of routine operations for the manager.

Web-based time tracking:
know where your time is going
Allows your team members to mark the time they spend on tasks and whole projects and lets you know how your projects are progressing in real time.

Supportive communication apps: hear & see your distributed team
Video conferencing, internet calling, real-time desktop sharing, etc. allow you to become closer to your distributed team members, customers & partners without spending big $ on business trips & phone calls.

How do you choose the right tool?

5 Steps
1.
2.
3.
4.
5.
Identify the problem
Set the goal
Evaluate opportunities
Match your team’s ways
Evaluate your success

1. Identify the problem: look for the cause, not the consequence

2. Set the Goal: be realistic

Voice realistic expectations
microblogging service
“
We got everyone [at Mahalo] to agree to do 1-3 updates a day and it's taking the level of communication to a new height that we didn't think was possible."
Jason Calacanis
CEO, Mahalo

3. Evaluate opportunities:explore & experiment
There’s no perfect tool that suits any company.

4. Match your team’s ways: fit existing workflow
It’s not about the tool,
it’s about your team being able to use it.

“We are heavy Outlook users and the ability to set tasks by sending emails is a massive time saver for us. As soon as I demonstrated Wrike to our team they were completely sold
on its merits, so getting them to use it was easy."
Adrian McDonagh, Managing Director, EasyWebRecruitment.com

5. Measure Success:
collect feedback

Web 2.0 brings new opportunities
better communications
full insight into projects
easier delegation
less routine work
collecting feedback
facilitated idea-sharing
effortless data access
knowledge accumulation

Yes, it may take some effort, but

The results will be rewarding
Agility
Productivity
Competitiveness

Web 2.0 catalyzes innovations, yet

The real driver is you

Next actions
Innovate
Mix & Match
Learn by doing
Be open to new ideas, as they can make a big difference.
Create your own winning Web 2.0 combination.
No one can teach you to apply the new technologies better than yourself.

Andrew Filev
author of the Project Management 2.0 blog
http://www.wrike.com/projectmanagement
CEO at Wrike, Inc.
+1 (650) 318-3551
www.wrike.com

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Making Web 2.0 Work for Project Management

by Wrike com on Apr 19, 2010

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