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Making Web 2.0 Work for Project Management

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There’s much discussion around Web 2.0 technologies and using them for business purposes. Will these technologies actually work for your project management practices? How do you define your need for ...

There’s much discussion around Web 2.0 technologies and using them for business purposes. Will these technologies actually work for your project management practices? How do you define your need for a Web 2.0 tool and choose the right technology? Can simple technologies improve your personal productivity and your team’s effectiveness? This presentation will help you get useful tips and learn from real-life examples how Web 2.0 can influence your day-to-day work.

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Making Web 2.0 Work for Project Management Making Web 2.0 Work for Project Management Presentation Transcript

  • Making Web 2.0 Work for Project Management
    a presentation by Andrew Filev,
    author of the Project Management 2.0 blog
  • What do you think of when you hear “Web 2.0”?
  • Here’s what comes to my mind
  • Web 2.0 =fun in personal life +efficiency in business
  • Web 2.0 makes your company more competitive

    69% of respondents who tried Web 2.0 for their business report that their companies have gained measurable business benefits,including more innovative products and services, more effective marketing,better access to knowledge, lower cost of doing business, and higher revenues.They say it’s a great boost for collaboration and productivity.”
  • How is Web 2.0 different from what we have?
  • Traditional PM software
    routine overload
    Project Manager has to:
    • pull info
    • notify team
    • update plans
    • remind about deadlines
    • report progress
    productivity
    collaboration
  • Traditional PPM software
    focus on control
    complexity
    tough adoption
    high costs
    productivity
    collaboration
  • Is it possible to turn aproject secretary into
    a project leader?
  • Fundamental shift in
    receiving & sharing information

    Web 2.0 represents a fundamental shift toward a more open,
    flexible and participatory model for creating content, systems
    and business models. Its application can reduce cost, enhance
    adaptability and create newbusiness opportunities.”
    – Gartner
  • Web 2.0 app - emergent social
    information environment
    improved
    sharing
    contributing
    participating
    linking
    tagging
  • Energizing your project management with Web 2.0
  • Most popular Web 2.0 tools
    blogs
    wikis
    microblogging
    online file-sharing
    live group discussions
    collaborative project management2.0 software
    supportive communication solutions
  • Blogs: facilitate idea- sharing & feedback
    Allow team members who otherwise would not have been aware of or invited to participate in a discussion to contribute their expertise and ideas.
  • Intel
    Blogs@Intel:
    employees are
    encouraged to provide
    their own views on
    what’s going on at Intel
    &in the tech world.
  • Wikis: boost accumulation of team’s knowledge
    Plan meeting agendas, brainstorm on presentations,
    collect project related documentation & keep it up-to-date, etc.
  • Microblogging: improve instant team communication
    Ask questions, share links & files,
    announce issues, get tips &
    help from peers immediately.
  • Online document collaboration:keep data easily accessible
    Team members can work on the same document
    online in real time simultaneously. Data is online and accessible from any computer.
  • Live group discussions: organize hundreds of emails in one thread
    Correct information, append data, or add your own commentary within a developing conversation.
  • Collaborative Project Management2.0:plug team into planning process
  • Core benefits
    better communications
    full insight into your projects
    less routine work
  • 100 billion emails
    sent each day
    team’s mailboxes
    Email can be unproductive in project communications.
  • Better communications:
    emailintegration
    But now there are collaborative PM2.0 tools that integrate with email and streamline project communications.
  • Better communications:
    built-in tools
    microblogging
    wiki
    Collaborative
    Project Management
    Software
    blog
    discussions
    Some of these tools also feature
    other solutions facilitating communications.
  • Full insight into your projects
    Project Plans
    Project Plans
    Project Plans
    Project Plans
    Project Plans
    Project Plans
    Project Plans
    Project Plans
    Project Plans
    Project Plans
    _____
    To-do List
    _____
    _____
    To-do List
    _____
    _____
    To-do List
    _____
    _____
    To-do List
    ________
    Project Plans
    __________
    _________
    Strategic Plan
    ____________
    ________
    Project Plans
    __________
    _________
    Project Plans
    ____________
    ______
    To-do List
    _____________
    Collaborative project management
    software merges disconnected to-dos,
    plans & schedules into a master plan.
  • Less routine work
    PM 2.0 Tool
    A collaborative PM 2.0 tool can do
    dozens of routine operations for the manager.
  • Web-based time tracking:
    know where your time is going
    Allows your team members to mark the time they spend on tasks and whole projects and lets you know how your projects are progressing in real time.
  • Supportive communication apps: hear & see your distributed team
    Video conferencing, internet calling, real-time desktop sharing, etc. allow you to become closer to your distributed team members, customers & partners without spending big $ on business trips & phone calls.
  • How do you choose the right tool?
  • 5 Steps
    1.
    2.
    3.
    4.
    5.
    Identify the problem
    Set the goal
    Evaluate opportunities
    Match your team’s ways
    Evaluate your success
  • 1. Identify the problem: look for the cause, not the consequence
  • 2. Set the Goal: be realistic
  • Voice realistic expectations
    microblogging service

    We got everyone [at Mahalo] to agree to do 1-3 updates a day and it's taking the level of communication to a new height that we didn't think was possible."
    Jason Calacanis
    CEO, Mahalo
  • 3. Evaluate opportunities:explore & experiment
    There’s no perfect tool that suits any company.
  • 4. Match your team’s ways: fit existing workflow
    It’s not about the tool,
    it’s about your team being able to use it.
  • “We are heavy Outlook users and the ability to set tasks by sending emails is a massive time saver for us. As soon as I demonstrated Wrike to our team they were completely sold
    on its merits, so getting them to use it was easy."
    Adrian McDonagh, Managing Director, EasyWebRecruitment.com
  • 5. Measure Success:
    collect feedback
  • Web 2.0 brings new opportunities
    better communications
    full insight into projects
    easier delegation
    less routine work
    collecting feedback
    facilitated idea-sharing
    effortless data access
    knowledge accumulation
  • Yes, it may take some effort, but
  • The results will be rewarding
    Agility
    Productivity
    Competitiveness
  • Web 2.0 catalyzes innovations, yet
  • The real driver is you
  • Next actions
    Innovate
    Mix & Match
    Learn by doing
    Be open to new ideas, as they can make a big difference.
    Create your own winning Web 2.0 combination.
    No one can teach you to apply the new technologies better than yourself.
  • Andrew Filev
    author of the Project Management 2.0 blog
    http://www.wrike.com/projectmanagement
    CEO at Wrike, Inc.
    +1 (650) 318-3551
    www.wrike.com