This presentation will cover Adding Accessibility to:Handouts Video Audio
Handouts – Best Practices Assistive + Technology Readable Text = Accessible + = Accessible + = AccessibleAdding assistive technology readable text handouts to videoand audio presentations will make them accessible to morestudents
Handouts—Best Practices Assistive Easy way to post+ Technology Readable Text = content online
Handouts—Best PracticesHandouts should begin with a list of the sections ortopics the handout will cover The following handout will cover the following: • The Structure of a Handout • Using Heading Tags • Selecting a Font and Using Text • Using Color • Using Alternate Text for Images • Saving as a PDF • Adapted from the Following Sources
Handouts—Best PracticesUsing Heading TagsYour handout should be structured using a hierarchy.Title for page and handout titlesHeading 1 for major sectionsNormal for contentHeading 2 and Heading 3 for subsections
Handouts—Best Practices Word provides an easy way to set up a document by using theStyles feature in the top tool bar. When you use Word Styles,the heading structure will remain intact if you save as a webpage or convert to a PDF document
Handouts—Best PracticesIt is important to use readable fonts. Different computers willhave different font options, but here are a few commonreadable fonts: Arial, Tahoma, Veranda, CalibriThis sentence is written in CalibriThis sentence is written in ArielThis sentence is written in TahomaThis sentence is written in Veranda
Handouts—Best PracticesReal Text vs. Text within Graphics:You should use real text instead of text withingraphics.This is an example of real text
Handouts—Best PracticesIf use color, don’t rely on color to convey the meaningalone.Example: Color vs. Black and WhiteWhile color helps identify the lines: Yellow line, Red Line,Blue Line, etc… the colors can’t convey meaning alone.
Handouts—Best PracticesAdd Alternative Text to imagesThe descriptive text should:Contain the same content andfunction as presented in theimageBe written as succinctly asappropriateNot be redundantNot include words and phrasessuch as “image of” or “graphicof”
Handouts—Best PracticesAlternative Text options are available whenformating images images
Videos—Best PracticesCaptioning TermsClosed Captioning is when the captioning is recorded ona different track from the audio and visual tracks. It canbe toggled on and off as needed.Open Captioning is when the captioning is recorded onthe same track as the audio and visual tracks. It cannotbe turned off.
Videos—Best PracticesGoals of CaptioningCaptioning should provide synchronized, equal, and accessiblecontent. Captions should be accurate, consistent, clear, andreadable.
Videos—Best PracticesStart with a ScriptIt is easier to caption education videos if you start with a script.It will save you time in the captioning process and will make iteasier to create a handout or post a transcript.
Videos—Best PracticesA readable sans serif font should be used. Common sans seriffonts are: Arial, Tahoma, and VerandaThis is Veranda – A sans serif fontThis is Times New Roman – A serif font
Videos—Best PracticesCaption PlacementMost captions are placed at the bottom of the screen providedthey don’t interfere with existing graphs, charts, or otherelements.
Videos—Best PracticesMusic Music should be captioned in brackets with music icons. If there are lyrics, capture the lyrics word-for-word and introduce artist and song if possible.
Videos—Best PracticesSound EffectsSound effects should be captioned if it is needed to understandand/or enjoy the video. Put description of sound effects inbrackets and include onomatopoeia if possible.
Videos—Best Practices Transcripts and Handouts – Provide a transcript for all videos. You may post uncaptioned and captioned videos to give students choices.Example: Virtual Library TourVirtual Library Tour --PDF Handout
Audio Presentations—Best PracticesProvide transcripts for all audio recordings includinglectures and podcasts.
Adapted from the Following SourcesAlternative Text Basicshttp://webaim.org/techniques/alttext/#basicsFontshttp://webaim.org/techniques/fonts/Designing for Screen Reader Compatibilityhttp://webaim.org/techniques/screenreader/#headingsBest Practices in Making a Word 2007 Document Accessiblehttp://www.csulb.edu/lats/itss/design/accessword07.html
Adapted from the Following SourcesTrimet Rail System Maphttp://trimet.org/maps/railsystem.htmlArtificial Intelligence: Can Smart Machines Replace Humans? CQResearcher Volume 21 Issue 16 2011.Power Point Accessibilityhttp://webaim.org/techniques/powerpoint/Captioning Key—Described and Captioned Media Programhttp://www.dcmp.org/captioningkey/index.html
Adapted from the Following SourcesWeb Captioning Overviewhttp://webaim.org/techniques/captions/Grammar Girl – Quick and Dirty Tips for Better Writinghttp://grammar.quickanddirtytips.com/
Please feel free to contact me if you have questions.Robert MongeInstructionWestern Oregon UniversityE-mail firstname.lastname@example.orgWebsite: www.wou.edu/~monger