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Getting Things Done for Geeks


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This was the deck I used for the Devexpress Webinar - Getting Things Done for Geeks. It is a little diffrent them my other GTD deck as this was given online so I added some slides.

This was the deck I used for the Devexpress Webinar - Getting Things Done for Geeks. It is a little diffrent them my other GTD deck as this was given online so I added some slides.

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  • There’s only so much you can think about at once, and all that’s rustling around in your head constantly because it has nowhere to go…
  • From “The Power of LESS”
  • Email can suck away our mental power, as well as all our time. We love our web browsing, but most of it is just a distraction. You MAY be addicted…In everything you do, do it in the moment. It’s not effective to try and jump ahead of yourself while ignoring the moment you’re in.
  • Prepare before presentation…
  • Quick overview, and then the details…
  • This step can take A LOT of time, so don’t get discouraged.
  • It only takes a few seconds to review, and then a weekly thorough review to stay on track…
  • Don’t have an in-basket? Then your home IS your in-basket…
  • Make a list of things you could CUT from your daily routine.It doesn’t need to be software. It can be a system of folders in your desk. There is one strategy that David Allen describes in detail.
  • Transcript

    • 1. Getting Things Done (GTD)For Geeks
      Woody Pewitt
      Technical Evangelist
    • 2. Who Are You?
    • 3. Who Are You?
    • 4. Who Are You?
    • 5. Who Are You?
    • 6. What Getting Things Done is not!
    • 7.
    • 8. What Getting Things Done is!
    • 9. Getting Things Done
      Getting Things Done is an organizational method created by David Allen, described in a book of the same name.
      The Getting Things Done method rests on the principle that a person needs to move tasks out of the mind by recording them externally. That way, the mind is freed from the job of remembering everything that needs to be done, and can concentrate on actually performing those tasks.
    • 10. Getting Things Done Book
    • 11. What’s it all about?
    • 12.
    • 13. Know your Self!
    • 14. “Always On My Mind”
      What “stuff” is on your mind right now?
      Up to 7 things at once, maybe 10…
      “Mismanaged commitment = WORRY.”
      “Let our advance worrying become advance thinking and planning”
      -Winston Churchill
    • 15.
    • 16. Mind Like Water
    • 17. Set Limitations (Haiku)
      By setting limitations, we must choose the essential. So in everything you do, learn to set limitations.
      By choosing the essential, we create great impact with minimal resources. Always choose the essential to maximize your time and energy.
      -from “The Power of LESS,” by Leo Babauta (p. 5)
    • 18. Learn To Set Limits
      Email–Why check every 5 seconds?
      Text/Chat–Useful or distracting?
      Web Browsing–Really need to know that?
      “We” may be addicted…
      Single-tasking, not multi-tasking–Focus.
      Focus on the present, now.
      When overwhelmed and paralyzed, start with one little thing… and then repeat.
    • 19. Get Out Of My Mind!
      Externalize things–OUT of your head!
      “Distributed Cognition”
      Simply write it down
      Basic pen/pencil and pad
      An app that takes only a few seconds to use
      Something easy to refer to or manage
      A SYSTEM to manage it all…
    • 20. A Two-Minute Video
      :40 to 2:20
    • 21. Five Stages Of Workflow
      Review & Reflect
      Do (Actions)
    • 22. 1. Collect
      Mental collection
      EVERYTHING on your mind
      Physical collection
      On your desk
      In your desk
      Around your desk, including old files
      100% of your “incompletes”
    • 23. My Tools…
    • 24. My Tools…
    • 25. My Tools…
    • 26. My Tools…
    • 27. 2. Process
      Is this actionable or not?
      Yes – Next action
      No – Trash, someday/maybe, or reference.
      Does it take less than 2 minutes?
      DO IT (now)
      Delegate it (to someone else)
      Defer it (waiting on something/someone)
    • 28. "My three most important productivity tools are:
      The Trash Can,
      The Delete Key, and
      The Word 'No.’”- Patrick Rhone
    • 29. 3. Organize
      Actions (tasks) or Projects (more than one)
      Calendar (is sacred territory)
      Time/day-specific actions
    • 30. 4. Review & Reflect
      Review to keep things off of your mind
      Cleanup, update, and delete
      Thorough weekly review
    • 31. 5. Do (Actions)
      Context (Home, office, time, season)
      Time available (9:00 a.m. or 5:59 p.m.)
      Energy available
      Priority—What has the highest payoff?
      “You have more to do than you can possibly do. You just need to feel good about your choices.” –David Allen
    • 32. Five Stages Of Workflow (again)
      Review & Reflect
      Do (Actions)
    • 33.
    • 34. Six-Level Model For Review
      Runway: Current actions
      10,000 ft: Current projects
      20,000 ft: Ares of responsibility
      30,000 ft: One- to two-year goals
      40,000 ft: Three- to five-year vision
      50,000+ ft: Life
    • 35. Capture/Collection Tools
      Pen/pencil and paper
      Physical in-basket
      iPhone, Blackberry, Droid
      Voice-recording devices
      Software like Outlook, OneNote…
    • 36. Go Get Things Done!
      Set limitations for yourself.
      Get a system that works for you.
      Feel good about your own decisions.
      Learn “the art of stress-free productivity.”
    • 37. Online Resources
      Visual Studio
      David Allen
      Leo Babauta
      Merlin Mann
    • 38. Thanks For Listening!