SlideShare a Scribd company logo
1 of 12
Download to read offline
SharePoint Site
Collections
Best Practices and Recommendations
Our Clients Have Challenges with Site Collections!
Client 1 has 4 site collections in their SharePoint 2007 farm, each with more than 500
GB of documents. Each site collection was stored in its own content database.
Client 2 has created site collections for every small team, department, etc. Anyone
who wanted a site essentially got their own site collection. They have ~400 site
collections for ~600 GB of content and about ~2500 sites.
Both clients are experiencing management and usability challenges!
Many of our clients have challenges with understanding how
and when to deploy site collections in SharePoint….
What is a SharePoint Site Collection?
A LOGICAL hierarchical collection of sites.
A Site Collection is also PHYSICAL – all
content is stored within a single content
database (although a content DB can host
multiple site collections).
Key administration and governance
boundary for management of sites – many
key settings are found with the Site
Collection settings,
URL path root starts at the Site Collection.
A Site Collection has one “root” site which
is the top level site and many sub-sites.
Each Personal Site (e.g. my site) is its own
Site Collection.
Site Collection Settings Govern Many
Important Aspects of Sites
Site Collection
Administrators
Search Settings (sources,
types, scopes, etc.)
Site Collection Features
Recycle Bin
Audit Settings and Reports
Content Type Retention
Policies
App Permissions
Site Closure and Deletion
Policies
Usage and Search
Popularity Reports
Content Types
SharePoint Designer
Settings
Site Collection Upgrades
Content Types
Columns
Web Parts
Master Pages and Page
Layouts
Solutions
These features apply to all sites in the Site Collection
The Site Collection Administrator(s) have access to all of these settings!
Site Collection Boundaries Impact Security
Site Collections can define custom roles that are available to all sites within the Site
Collection
The Site Collection Administrator has full control over EVERYTHING within the Site
Collection
Site Collection Administrators have access to the Site Collection settings (see previous
slide)
Site Collections can align to physical security provided by their content database (e.g.
database encryption, different storage locations, etc.)
Site Collection Boundaries Impact Usability
Site Collection Boundary Controls:
• Navigation
• Top Link Bar
• Quick Launch Bar
• Breadcrumb trail
• Look and Feel Gallery
• Theme Gallery
• Publishing Features (master pages, inheritance
of look and feel, content publishing workflow)
Site Collection Boundaries Impacts Taxonomy
Site Collection is where Content Types are defined (although these can be syndicated
across Site Collections through the Content Type Hub)
Workflows are deployed to each Site Collection
Site Columns are defined in each Site Collection
Lookup Columns are scoped to each Site Collection with no ability to replicate across
Site Collections
Retention policy definitions are defined within a Site Collection
In Most Cases, Provisioning a Site is Better
than Provisioning a new Site Collection
Sites are template based and can be customized heavily – they act as re-usable
provisioning templates. There is no concept in SharePoint of a Site Collection
Template.
Security zoning and inheritance of security permissions can happen anywhere within
the site structure – no need to create a new site collection just for a new set of
permissions.
Site Collection settings are very broad and can be confusing to business users without
significant training.
Site Collection settings expose very secured sites within to security risks through
misconfiguration of site collection settings – having these configured properly is
especially important for high sensitivity sites.
SharePoint Site Collection Limits and
Boundaries
On Premise
Site Collections per Farm 750,000 (500,000 for Personal Sites, 250,000 other site collections)
Web Sites per Site Collection 250,000 per site collection
Site Collection Size 200 GB for general usage scenarios, recommendation is 100 GB or less for each site collection
Number of Device Channels per Site Collection 10
Office 365 Small Business
Maximum Size per Site Collection Up to 1 TB
Site Collections Per Tenant 1
Subsites per Site Collection 2000
Office 365 Midsize Business
Maximum Size per Site Collection Up to 1 TB
Site Collections Per Tenant 20
Subsites per Site Collection 2000
Office 365 Enterprise
Maximum Size per Site Collection Up to 1 TB
Subsites per Site Collection 10,000
Subsites per Site Collection 2000
Reasons to Create Additional Site Collections
Good
Different features deployed (e.g. publishing vs.
collaboration)
Different taxonomy features deployed (e.g. site
collection specifically for document management
or records management)
To isolate custom applications or deployed
features (will help with future migrations)
Different security roles and isolation levels
Size is expected to be greater than 100 GB
Site Collection settings are of value to vary per site
collection (e.g. one site collection with auditing
turned on, another with it turned off)
Aligned to logical information management zones
Bad
No strategy at all defined
Upon request by the user
Need to isolate security (usually this can be done
through sites instead)
Everyone gets their own site collection
One big monster site collection
Decision Path for Creating a Web App,
Site Collection or Sub-Site…
Site Request
Is vanity URL
required?
Is custom
code
required?
Needs
content
isolation?
Is Unique
application
type?
Identify Existing
Web Application
Is high profile
site?
Create new
web
application?
Is for a distinct
project?
Is large content
expected?
Has Unique
security?
Has unique
backup
requirements?
Is related to
existing site?
Create Web
Application
Create Site
Collection
Create sub-site
No No No No
Yes
No
Yes
Yes
Yes
Yes
Yes
Yes
No No
Request
DNS
redirection
from Vanity
URL
End
Yes
Yes
Thanks!
Christopher Woodill
cwoodill@Hotmail.com
@microsofttrend
www.microsofttrends.com

More Related Content

What's hot

Share point document management
Share point document managementShare point document management
Share point document managementPeter Kettenis
 
Enterprise Document Management in SharePoint 2010
Enterprise Document Management in SharePoint 2010Enterprise Document Management in SharePoint 2010
Enterprise Document Management in SharePoint 2010Agnes Molnar
 
SharePoint 2010 Document Management
SharePoint 2010 Document ManagementSharePoint 2010 Document Management
SharePoint 2010 Document ManagementAgnes Molnar
 
Building an online catalogue with SharePoint 2013
Building an online catalogue with SharePoint 2013Building an online catalogue with SharePoint 2013
Building an online catalogue with SharePoint 2013James Milne
 
Cross-site publishing & how to Create Product catalogs with SharePoint 2013
Cross-site publishing & how to Create Product catalogs with SharePoint 2013Cross-site publishing & how to Create Product catalogs with SharePoint 2013
Cross-site publishing & how to Create Product catalogs with SharePoint 2013Marius Constantinescu [MVP]
 
Managed Metadata and Taxonomies in SharePoint 2013
Managed Metadata and Taxonomies in SharePoint 2013Managed Metadata and Taxonomies in SharePoint 2013
Managed Metadata and Taxonomies in SharePoint 2013Chris McNulty
 
Establishing Content Structure & Information Governance in SharePoint
Establishing Content Structure & Information Governance in SharePointEstablishing Content Structure & Information Governance in SharePoint
Establishing Content Structure & Information Governance in SharePointNick Inglis
 
Introduction To Microsoft SharePoint 2013
Introduction To Microsoft SharePoint 2013Introduction To Microsoft SharePoint 2013
Introduction To Microsoft SharePoint 2013Vishal Pawar
 
If SharePoint had Warning Labels
If SharePoint had Warning LabelsIf SharePoint had Warning Labels
If SharePoint had Warning LabelsJoanne Klein
 
Essentials for the SharePoint Power User - NACollabSummit
Essentials for the SharePoint Power User - NACollabSummitEssentials for the SharePoint Power User - NACollabSummit
Essentials for the SharePoint Power User - NACollabSummitDrew Madelung
 
Explore SharePoint 2010 Enterprise & Document Management features
Explore SharePoint 2010 Enterprise & Document Management features Explore SharePoint 2010 Enterprise & Document Management features
Explore SharePoint 2010 Enterprise & Document Management features K.Mohamed Faizal
 
Logical architecture considerations for SharePoint 2013
Logical architecture considerations for SharePoint 2013Logical architecture considerations for SharePoint 2013
Logical architecture considerations for SharePoint 2013Dinusha Kumarasiri
 
From 0 to 100 with Content types
From 0 to 100 with Content typesFrom 0 to 100 with Content types
From 0 to 100 with Content typesJoanne Klein
 
Structuring Serendipitous Collaboration - Nick Inglis at Collab365 Conference
Structuring Serendipitous Collaboration - Nick Inglis at Collab365 ConferenceStructuring Serendipitous Collaboration - Nick Inglis at Collab365 Conference
Structuring Serendipitous Collaboration - Nick Inglis at Collab365 ConferenceNick Inglis
 
SharePoint Overview 1/2 - Iran SharePoint Academy
SharePoint Overview 1/2 - Iran SharePoint AcademySharePoint Overview 1/2 - Iran SharePoint Academy
SharePoint Overview 1/2 - Iran SharePoint AcademySaman Coliaie
 
Manage how people use your SharePoint Online
Manage how people use your SharePoint OnlineManage how people use your SharePoint Online
Manage how people use your SharePoint OnlineSuhail Jamaldeen
 
Upgrade webcast avoid the mess id
Upgrade webcast   avoid the mess idUpgrade webcast   avoid the mess id
Upgrade webcast avoid the mess idguestb60c891
 
Share point 2013 the way to go...
Share point 2013 the way to go...Share point 2013 the way to go...
Share point 2013 the way to go...K.Mohamed Faizal
 
Moving Mountains with SharePoint
Moving Mountains with SharePointMoving Mountains with SharePoint
Moving Mountains with SharePointBridgingIT GmbH
 

What's hot (20)

Share point document management
Share point document managementShare point document management
Share point document management
 
Enterprise Document Management in SharePoint 2010
Enterprise Document Management in SharePoint 2010Enterprise Document Management in SharePoint 2010
Enterprise Document Management in SharePoint 2010
 
Deep Dive - OneDrive for business
Deep Dive - OneDrive for businessDeep Dive - OneDrive for business
Deep Dive - OneDrive for business
 
SharePoint 2010 Document Management
SharePoint 2010 Document ManagementSharePoint 2010 Document Management
SharePoint 2010 Document Management
 
Building an online catalogue with SharePoint 2013
Building an online catalogue with SharePoint 2013Building an online catalogue with SharePoint 2013
Building an online catalogue with SharePoint 2013
 
Cross-site publishing & how to Create Product catalogs with SharePoint 2013
Cross-site publishing & how to Create Product catalogs with SharePoint 2013Cross-site publishing & how to Create Product catalogs with SharePoint 2013
Cross-site publishing & how to Create Product catalogs with SharePoint 2013
 
Managed Metadata and Taxonomies in SharePoint 2013
Managed Metadata and Taxonomies in SharePoint 2013Managed Metadata and Taxonomies in SharePoint 2013
Managed Metadata and Taxonomies in SharePoint 2013
 
Establishing Content Structure & Information Governance in SharePoint
Establishing Content Structure & Information Governance in SharePointEstablishing Content Structure & Information Governance in SharePoint
Establishing Content Structure & Information Governance in SharePoint
 
Introduction To Microsoft SharePoint 2013
Introduction To Microsoft SharePoint 2013Introduction To Microsoft SharePoint 2013
Introduction To Microsoft SharePoint 2013
 
If SharePoint had Warning Labels
If SharePoint had Warning LabelsIf SharePoint had Warning Labels
If SharePoint had Warning Labels
 
Essentials for the SharePoint Power User - NACollabSummit
Essentials for the SharePoint Power User - NACollabSummitEssentials for the SharePoint Power User - NACollabSummit
Essentials for the SharePoint Power User - NACollabSummit
 
Explore SharePoint 2010 Enterprise & Document Management features
Explore SharePoint 2010 Enterprise & Document Management features Explore SharePoint 2010 Enterprise & Document Management features
Explore SharePoint 2010 Enterprise & Document Management features
 
Logical architecture considerations for SharePoint 2013
Logical architecture considerations for SharePoint 2013Logical architecture considerations for SharePoint 2013
Logical architecture considerations for SharePoint 2013
 
From 0 to 100 with Content types
From 0 to 100 with Content typesFrom 0 to 100 with Content types
From 0 to 100 with Content types
 
Structuring Serendipitous Collaboration - Nick Inglis at Collab365 Conference
Structuring Serendipitous Collaboration - Nick Inglis at Collab365 ConferenceStructuring Serendipitous Collaboration - Nick Inglis at Collab365 Conference
Structuring Serendipitous Collaboration - Nick Inglis at Collab365 Conference
 
SharePoint Overview 1/2 - Iran SharePoint Academy
SharePoint Overview 1/2 - Iran SharePoint AcademySharePoint Overview 1/2 - Iran SharePoint Academy
SharePoint Overview 1/2 - Iran SharePoint Academy
 
Manage how people use your SharePoint Online
Manage how people use your SharePoint OnlineManage how people use your SharePoint Online
Manage how people use your SharePoint Online
 
Upgrade webcast avoid the mess id
Upgrade webcast   avoid the mess idUpgrade webcast   avoid the mess id
Upgrade webcast avoid the mess id
 
Share point 2013 the way to go...
Share point 2013 the way to go...Share point 2013 the way to go...
Share point 2013 the way to go...
 
Moving Mountains with SharePoint
Moving Mountains with SharePointMoving Mountains with SharePoint
Moving Mountains with SharePoint
 

Similar to SharePoint Site Collections - Best Practices and Recommendations

Automating SQL Server Database Creation for SharePoint
Automating SQL Server Database Creation for SharePointAutomating SQL Server Database Creation for SharePoint
Automating SQL Server Database Creation for SharePointTalbott Crowell
 
How Many Sites Do I Need? (SPSVB)
How Many Sites Do I Need? (SPSVB)How Many Sites Do I Need? (SPSVB)
How Many Sites Do I Need? (SPSVB)Michael Oryszak
 
Building Product Centric sites using Cross-Site publishing and Search [Swiss ...
Building Product Centric sites using Cross-Site publishing and Search [Swiss ...Building Product Centric sites using Cross-Site publishing and Search [Swiss ...
Building Product Centric sites using Cross-Site publishing and Search [Swiss ...Marius Constantinescu [MVP]
 
SPCA2013 - Best Practices & Considerations for Designing Your SharePoint Logi...
SPCA2013 - Best Practices & Considerations for Designing Your SharePoint Logi...SPCA2013 - Best Practices & Considerations for Designing Your SharePoint Logi...
SPCA2013 - Best Practices & Considerations for Designing Your SharePoint Logi...NCCOMMS
 
Migrating very large site collections
Migrating very large site collectionsMigrating very large site collections
Migrating very large site collectionskiwiboris
 
SPSSTL - Content Management Internals
SPSSTL - Content Management Internals SPSSTL - Content Management Internals
SPSSTL - Content Management Internals Brian Caauwe
 
SharePoint 2010 Basics for newbies
SharePoint 2010 Basics for newbiesSharePoint 2010 Basics for newbies
SharePoint 2010 Basics for newbiesSachchin Annam
 
Mehta - SharePoint Data And Database Management
Mehta - SharePoint Data And Database ManagementMehta - SharePoint Data And Database Management
Mehta - SharePoint Data And Database ManagementNilesh Mehta
 
SharePoint Saturday Belgium 2014 Creating product centric sites using product...
SharePoint Saturday Belgium 2014 Creating product centric sites using product...SharePoint Saturday Belgium 2014 Creating product centric sites using product...
SharePoint Saturday Belgium 2014 Creating product centric sites using product...BIWUG
 
SharePoint Saturday Utah 2015 - SP2013 Search Driven Sites
SharePoint Saturday Utah 2015 - SP2013 Search Driven SitesSharePoint Saturday Utah 2015 - SP2013 Search Driven Sites
SharePoint Saturday Utah 2015 - SP2013 Search Driven SitesBrian Culver
 
Design a share point topology 1 1
Design a share point topology 1 1Design a share point topology 1 1
Design a share point topology 1 1waleed obyed
 
Best Practices to SharePoint Architecture Fundamentals NZ & AUS
Best Practices to SharePoint Architecture Fundamentals NZ & AUSBest Practices to SharePoint Architecture Fundamentals NZ & AUS
Best Practices to SharePoint Architecture Fundamentals NZ & AUSguest7c2e070
 
SharePoint 2013 Site Administration
SharePoint 2013 Site AdministrationSharePoint 2013 Site Administration
SharePoint 2013 Site AdministrationLearning SharePoint
 
SharePoint Site Architecture: Flat, Deep or somewhere in the middle?
SharePoint Site Architecture: Flat, Deep or somewhere in the middle?SharePoint Site Architecture: Flat, Deep or somewhere in the middle?
SharePoint Site Architecture: Flat, Deep or somewhere in the middle?Joanne Klein
 
Back to the Basics: SharePoint Fundamentals by Joel Oleson
Back to the Basics: SharePoint Fundamentals by Joel OlesonBack to the Basics: SharePoint Fundamentals by Joel Oleson
Back to the Basics: SharePoint Fundamentals by Joel OlesonJoel Oleson
 
Designing Corporate News Application Using SharePoint 2013 Web Content Manage...
Designing Corporate News Application Using SharePoint 2013 Web Content Manage...Designing Corporate News Application Using SharePoint 2013 Web Content Manage...
Designing Corporate News Application Using SharePoint 2013 Web Content Manage...Nik Patel
 
Stupid Index Block Tricks
Stupid Index Block TricksStupid Index Block Tricks
Stupid Index Block Trickshannonhill
 
Archiving in SharePoint 2013 UGSF Paris 2013
Archiving in SharePoint 2013   UGSF Paris 2013Archiving in SharePoint 2013   UGSF Paris 2013
Archiving in SharePoint 2013 UGSF Paris 2013serge luca
 
Sharepoint Performance - part 2
Sharepoint Performance - part 2Sharepoint Performance - part 2
Sharepoint Performance - part 2Regroove
 

Similar to SharePoint Site Collections - Best Practices and Recommendations (20)

Automating SQL Server Database Creation for SharePoint
Automating SQL Server Database Creation for SharePointAutomating SQL Server Database Creation for SharePoint
Automating SQL Server Database Creation for SharePoint
 
How Many Sites Do I Need? (SPSVB)
How Many Sites Do I Need? (SPSVB)How Many Sites Do I Need? (SPSVB)
How Many Sites Do I Need? (SPSVB)
 
Building Product Centric sites using Cross-Site publishing and Search [Swiss ...
Building Product Centric sites using Cross-Site publishing and Search [Swiss ...Building Product Centric sites using Cross-Site publishing and Search [Swiss ...
Building Product Centric sites using Cross-Site publishing and Search [Swiss ...
 
SPCA2013 - Best Practices & Considerations for Designing Your SharePoint Logi...
SPCA2013 - Best Practices & Considerations for Designing Your SharePoint Logi...SPCA2013 - Best Practices & Considerations for Designing Your SharePoint Logi...
SPCA2013 - Best Practices & Considerations for Designing Your SharePoint Logi...
 
Migrating very large site collections
Migrating very large site collectionsMigrating very large site collections
Migrating very large site collections
 
SPSSTL - Content Management Internals
SPSSTL - Content Management Internals SPSSTL - Content Management Internals
SPSSTL - Content Management Internals
 
SharePoint 2010 Basics for newbies
SharePoint 2010 Basics for newbiesSharePoint 2010 Basics for newbies
SharePoint 2010 Basics for newbies
 
Mehta - SharePoint Data And Database Management
Mehta - SharePoint Data And Database ManagementMehta - SharePoint Data And Database Management
Mehta - SharePoint Data And Database Management
 
SharePoint Saturday Belgium 2014 Creating product centric sites using product...
SharePoint Saturday Belgium 2014 Creating product centric sites using product...SharePoint Saturday Belgium 2014 Creating product centric sites using product...
SharePoint Saturday Belgium 2014 Creating product centric sites using product...
 
SharePoint Saturday Utah 2015 - SP2013 Search Driven Sites
SharePoint Saturday Utah 2015 - SP2013 Search Driven SitesSharePoint Saturday Utah 2015 - SP2013 Search Driven Sites
SharePoint Saturday Utah 2015 - SP2013 Search Driven Sites
 
Design a share point topology 1 1
Design a share point topology 1 1Design a share point topology 1 1
Design a share point topology 1 1
 
Best Practices to SharePoint Architecture Fundamentals NZ & AUS
Best Practices to SharePoint Architecture Fundamentals NZ & AUSBest Practices to SharePoint Architecture Fundamentals NZ & AUS
Best Practices to SharePoint Architecture Fundamentals NZ & AUS
 
SharePoint 2013 Site Administration
SharePoint 2013 Site AdministrationSharePoint 2013 Site Administration
SharePoint 2013 Site Administration
 
SharePoint Site Architecture: Flat, Deep or somewhere in the middle?
SharePoint Site Architecture: Flat, Deep or somewhere in the middle?SharePoint Site Architecture: Flat, Deep or somewhere in the middle?
SharePoint Site Architecture: Flat, Deep or somewhere in the middle?
 
Back to the Basics: SharePoint Fundamentals by Joel Oleson
Back to the Basics: SharePoint Fundamentals by Joel OlesonBack to the Basics: SharePoint Fundamentals by Joel Oleson
Back to the Basics: SharePoint Fundamentals by Joel Oleson
 
Designing Corporate News Application Using SharePoint 2013 Web Content Manage...
Designing Corporate News Application Using SharePoint 2013 Web Content Manage...Designing Corporate News Application Using SharePoint 2013 Web Content Manage...
Designing Corporate News Application Using SharePoint 2013 Web Content Manage...
 
Where to save my data, for devs!
Where to save my data, for devs!Where to save my data, for devs!
Where to save my data, for devs!
 
Stupid Index Block Tricks
Stupid Index Block TricksStupid Index Block Tricks
Stupid Index Block Tricks
 
Archiving in SharePoint 2013 UGSF Paris 2013
Archiving in SharePoint 2013   UGSF Paris 2013Archiving in SharePoint 2013   UGSF Paris 2013
Archiving in SharePoint 2013 UGSF Paris 2013
 
Sharepoint Performance - part 2
Sharepoint Performance - part 2Sharepoint Performance - part 2
Sharepoint Performance - part 2
 

Recently uploaded

UiPath Studio Web workshop series - Day 8
UiPath Studio Web workshop series - Day 8UiPath Studio Web workshop series - Day 8
UiPath Studio Web workshop series - Day 8DianaGray10
 
Linked Data in Production: Moving Beyond Ontologies
Linked Data in Production: Moving Beyond OntologiesLinked Data in Production: Moving Beyond Ontologies
Linked Data in Production: Moving Beyond OntologiesDavid Newbury
 
How to Effectively Monitor SD-WAN and SASE Environments with ThousandEyes
How to Effectively Monitor SD-WAN and SASE Environments with ThousandEyesHow to Effectively Monitor SD-WAN and SASE Environments with ThousandEyes
How to Effectively Monitor SD-WAN and SASE Environments with ThousandEyesThousandEyes
 
Apres-Cyber - The Data Dilemma: Bridging Offensive Operations and Machine Lea...
Apres-Cyber - The Data Dilemma: Bridging Offensive Operations and Machine Lea...Apres-Cyber - The Data Dilemma: Bridging Offensive Operations and Machine Lea...
Apres-Cyber - The Data Dilemma: Bridging Offensive Operations and Machine Lea...Will Schroeder
 
COMPUTER 10: Lesson 7 - File Storage and Online Collaboration
COMPUTER 10: Lesson 7 - File Storage and Online CollaborationCOMPUTER 10: Lesson 7 - File Storage and Online Collaboration
COMPUTER 10: Lesson 7 - File Storage and Online Collaborationbruanjhuli
 
UiPath Studio Web workshop series - Day 7
UiPath Studio Web workshop series - Day 7UiPath Studio Web workshop series - Day 7
UiPath Studio Web workshop series - Day 7DianaGray10
 
Secure your environment with UiPath and CyberArk technologies - Session 1
Secure your environment with UiPath and CyberArk technologies - Session 1Secure your environment with UiPath and CyberArk technologies - Session 1
Secure your environment with UiPath and CyberArk technologies - Session 1DianaGray10
 
Bird eye's view on Camunda open source ecosystem
Bird eye's view on Camunda open source ecosystemBird eye's view on Camunda open source ecosystem
Bird eye's view on Camunda open source ecosystemAsko Soukka
 
Videogame localization & technology_ how to enhance the power of translation.pdf
Videogame localization & technology_ how to enhance the power of translation.pdfVideogame localization & technology_ how to enhance the power of translation.pdf
Videogame localization & technology_ how to enhance the power of translation.pdfinfogdgmi
 
COMPUTER 10 Lesson 8 - Building a Website
COMPUTER 10 Lesson 8 - Building a WebsiteCOMPUTER 10 Lesson 8 - Building a Website
COMPUTER 10 Lesson 8 - Building a Websitedgelyza
 
IaC & GitOps in a Nutshell - a FridayInANuthshell Episode.pdf
IaC & GitOps in a Nutshell - a FridayInANuthshell Episode.pdfIaC & GitOps in a Nutshell - a FridayInANuthshell Episode.pdf
IaC & GitOps in a Nutshell - a FridayInANuthshell Episode.pdfDaniel Santiago Silva Capera
 
UiPath Solutions Management Preview - Northern CA Chapter - March 22.pdf
UiPath Solutions Management Preview - Northern CA Chapter - March 22.pdfUiPath Solutions Management Preview - Northern CA Chapter - March 22.pdf
UiPath Solutions Management Preview - Northern CA Chapter - March 22.pdfDianaGray10
 
9 Steps For Building Winning Founding Team
9 Steps For Building Winning Founding Team9 Steps For Building Winning Founding Team
9 Steps For Building Winning Founding TeamAdam Moalla
 
Anypoint Code Builder , Google Pub sub connector and MuleSoft RPA
Anypoint Code Builder , Google Pub sub connector and MuleSoft RPAAnypoint Code Builder , Google Pub sub connector and MuleSoft RPA
Anypoint Code Builder , Google Pub sub connector and MuleSoft RPAshyamraj55
 
Basic Building Blocks of Internet of Things.
Basic Building Blocks of Internet of Things.Basic Building Blocks of Internet of Things.
Basic Building Blocks of Internet of Things.YounusS2
 
Empowering Africa's Next Generation: The AI Leadership Blueprint
Empowering Africa's Next Generation: The AI Leadership BlueprintEmpowering Africa's Next Generation: The AI Leadership Blueprint
Empowering Africa's Next Generation: The AI Leadership BlueprintMahmoud Rabie
 
Salesforce Miami User Group Event - 1st Quarter 2024
Salesforce Miami User Group Event - 1st Quarter 2024Salesforce Miami User Group Event - 1st Quarter 2024
Salesforce Miami User Group Event - 1st Quarter 2024SkyPlanner
 
UiPath Platform: The Backend Engine Powering Your Automation - Session 1
UiPath Platform: The Backend Engine Powering Your Automation - Session 1UiPath Platform: The Backend Engine Powering Your Automation - Session 1
UiPath Platform: The Backend Engine Powering Your Automation - Session 1DianaGray10
 
UWB Technology for Enhanced Indoor and Outdoor Positioning in Physiological M...
UWB Technology for Enhanced Indoor and Outdoor Positioning in Physiological M...UWB Technology for Enhanced Indoor and Outdoor Positioning in Physiological M...
UWB Technology for Enhanced Indoor and Outdoor Positioning in Physiological M...UbiTrack UK
 
NIST Cybersecurity Framework (CSF) 2.0 Workshop
NIST Cybersecurity Framework (CSF) 2.0 WorkshopNIST Cybersecurity Framework (CSF) 2.0 Workshop
NIST Cybersecurity Framework (CSF) 2.0 WorkshopBachir Benyammi
 

Recently uploaded (20)

UiPath Studio Web workshop series - Day 8
UiPath Studio Web workshop series - Day 8UiPath Studio Web workshop series - Day 8
UiPath Studio Web workshop series - Day 8
 
Linked Data in Production: Moving Beyond Ontologies
Linked Data in Production: Moving Beyond OntologiesLinked Data in Production: Moving Beyond Ontologies
Linked Data in Production: Moving Beyond Ontologies
 
How to Effectively Monitor SD-WAN and SASE Environments with ThousandEyes
How to Effectively Monitor SD-WAN and SASE Environments with ThousandEyesHow to Effectively Monitor SD-WAN and SASE Environments with ThousandEyes
How to Effectively Monitor SD-WAN and SASE Environments with ThousandEyes
 
Apres-Cyber - The Data Dilemma: Bridging Offensive Operations and Machine Lea...
Apres-Cyber - The Data Dilemma: Bridging Offensive Operations and Machine Lea...Apres-Cyber - The Data Dilemma: Bridging Offensive Operations and Machine Lea...
Apres-Cyber - The Data Dilemma: Bridging Offensive Operations and Machine Lea...
 
COMPUTER 10: Lesson 7 - File Storage and Online Collaboration
COMPUTER 10: Lesson 7 - File Storage and Online CollaborationCOMPUTER 10: Lesson 7 - File Storage and Online Collaboration
COMPUTER 10: Lesson 7 - File Storage and Online Collaboration
 
UiPath Studio Web workshop series - Day 7
UiPath Studio Web workshop series - Day 7UiPath Studio Web workshop series - Day 7
UiPath Studio Web workshop series - Day 7
 
Secure your environment with UiPath and CyberArk technologies - Session 1
Secure your environment with UiPath and CyberArk technologies - Session 1Secure your environment with UiPath and CyberArk technologies - Session 1
Secure your environment with UiPath and CyberArk technologies - Session 1
 
Bird eye's view on Camunda open source ecosystem
Bird eye's view on Camunda open source ecosystemBird eye's view on Camunda open source ecosystem
Bird eye's view on Camunda open source ecosystem
 
Videogame localization & technology_ how to enhance the power of translation.pdf
Videogame localization & technology_ how to enhance the power of translation.pdfVideogame localization & technology_ how to enhance the power of translation.pdf
Videogame localization & technology_ how to enhance the power of translation.pdf
 
COMPUTER 10 Lesson 8 - Building a Website
COMPUTER 10 Lesson 8 - Building a WebsiteCOMPUTER 10 Lesson 8 - Building a Website
COMPUTER 10 Lesson 8 - Building a Website
 
IaC & GitOps in a Nutshell - a FridayInANuthshell Episode.pdf
IaC & GitOps in a Nutshell - a FridayInANuthshell Episode.pdfIaC & GitOps in a Nutshell - a FridayInANuthshell Episode.pdf
IaC & GitOps in a Nutshell - a FridayInANuthshell Episode.pdf
 
UiPath Solutions Management Preview - Northern CA Chapter - March 22.pdf
UiPath Solutions Management Preview - Northern CA Chapter - March 22.pdfUiPath Solutions Management Preview - Northern CA Chapter - March 22.pdf
UiPath Solutions Management Preview - Northern CA Chapter - March 22.pdf
 
9 Steps For Building Winning Founding Team
9 Steps For Building Winning Founding Team9 Steps For Building Winning Founding Team
9 Steps For Building Winning Founding Team
 
Anypoint Code Builder , Google Pub sub connector and MuleSoft RPA
Anypoint Code Builder , Google Pub sub connector and MuleSoft RPAAnypoint Code Builder , Google Pub sub connector and MuleSoft RPA
Anypoint Code Builder , Google Pub sub connector and MuleSoft RPA
 
Basic Building Blocks of Internet of Things.
Basic Building Blocks of Internet of Things.Basic Building Blocks of Internet of Things.
Basic Building Blocks of Internet of Things.
 
Empowering Africa's Next Generation: The AI Leadership Blueprint
Empowering Africa's Next Generation: The AI Leadership BlueprintEmpowering Africa's Next Generation: The AI Leadership Blueprint
Empowering Africa's Next Generation: The AI Leadership Blueprint
 
Salesforce Miami User Group Event - 1st Quarter 2024
Salesforce Miami User Group Event - 1st Quarter 2024Salesforce Miami User Group Event - 1st Quarter 2024
Salesforce Miami User Group Event - 1st Quarter 2024
 
UiPath Platform: The Backend Engine Powering Your Automation - Session 1
UiPath Platform: The Backend Engine Powering Your Automation - Session 1UiPath Platform: The Backend Engine Powering Your Automation - Session 1
UiPath Platform: The Backend Engine Powering Your Automation - Session 1
 
UWB Technology for Enhanced Indoor and Outdoor Positioning in Physiological M...
UWB Technology for Enhanced Indoor and Outdoor Positioning in Physiological M...UWB Technology for Enhanced Indoor and Outdoor Positioning in Physiological M...
UWB Technology for Enhanced Indoor and Outdoor Positioning in Physiological M...
 
NIST Cybersecurity Framework (CSF) 2.0 Workshop
NIST Cybersecurity Framework (CSF) 2.0 WorkshopNIST Cybersecurity Framework (CSF) 2.0 Workshop
NIST Cybersecurity Framework (CSF) 2.0 Workshop
 

SharePoint Site Collections - Best Practices and Recommendations

  • 2. Our Clients Have Challenges with Site Collections! Client 1 has 4 site collections in their SharePoint 2007 farm, each with more than 500 GB of documents. Each site collection was stored in its own content database. Client 2 has created site collections for every small team, department, etc. Anyone who wanted a site essentially got their own site collection. They have ~400 site collections for ~600 GB of content and about ~2500 sites. Both clients are experiencing management and usability challenges! Many of our clients have challenges with understanding how and when to deploy site collections in SharePoint….
  • 3. What is a SharePoint Site Collection? A LOGICAL hierarchical collection of sites. A Site Collection is also PHYSICAL – all content is stored within a single content database (although a content DB can host multiple site collections). Key administration and governance boundary for management of sites – many key settings are found with the Site Collection settings, URL path root starts at the Site Collection. A Site Collection has one “root” site which is the top level site and many sub-sites. Each Personal Site (e.g. my site) is its own Site Collection.
  • 4. Site Collection Settings Govern Many Important Aspects of Sites Site Collection Administrators Search Settings (sources, types, scopes, etc.) Site Collection Features Recycle Bin Audit Settings and Reports Content Type Retention Policies App Permissions Site Closure and Deletion Policies Usage and Search Popularity Reports Content Types SharePoint Designer Settings Site Collection Upgrades Content Types Columns Web Parts Master Pages and Page Layouts Solutions These features apply to all sites in the Site Collection The Site Collection Administrator(s) have access to all of these settings!
  • 5. Site Collection Boundaries Impact Security Site Collections can define custom roles that are available to all sites within the Site Collection The Site Collection Administrator has full control over EVERYTHING within the Site Collection Site Collection Administrators have access to the Site Collection settings (see previous slide) Site Collections can align to physical security provided by their content database (e.g. database encryption, different storage locations, etc.)
  • 6. Site Collection Boundaries Impact Usability Site Collection Boundary Controls: • Navigation • Top Link Bar • Quick Launch Bar • Breadcrumb trail • Look and Feel Gallery • Theme Gallery • Publishing Features (master pages, inheritance of look and feel, content publishing workflow)
  • 7. Site Collection Boundaries Impacts Taxonomy Site Collection is where Content Types are defined (although these can be syndicated across Site Collections through the Content Type Hub) Workflows are deployed to each Site Collection Site Columns are defined in each Site Collection Lookup Columns are scoped to each Site Collection with no ability to replicate across Site Collections Retention policy definitions are defined within a Site Collection
  • 8. In Most Cases, Provisioning a Site is Better than Provisioning a new Site Collection Sites are template based and can be customized heavily – they act as re-usable provisioning templates. There is no concept in SharePoint of a Site Collection Template. Security zoning and inheritance of security permissions can happen anywhere within the site structure – no need to create a new site collection just for a new set of permissions. Site Collection settings are very broad and can be confusing to business users without significant training. Site Collection settings expose very secured sites within to security risks through misconfiguration of site collection settings – having these configured properly is especially important for high sensitivity sites.
  • 9. SharePoint Site Collection Limits and Boundaries On Premise Site Collections per Farm 750,000 (500,000 for Personal Sites, 250,000 other site collections) Web Sites per Site Collection 250,000 per site collection Site Collection Size 200 GB for general usage scenarios, recommendation is 100 GB or less for each site collection Number of Device Channels per Site Collection 10 Office 365 Small Business Maximum Size per Site Collection Up to 1 TB Site Collections Per Tenant 1 Subsites per Site Collection 2000 Office 365 Midsize Business Maximum Size per Site Collection Up to 1 TB Site Collections Per Tenant 20 Subsites per Site Collection 2000 Office 365 Enterprise Maximum Size per Site Collection Up to 1 TB Subsites per Site Collection 10,000 Subsites per Site Collection 2000
  • 10. Reasons to Create Additional Site Collections Good Different features deployed (e.g. publishing vs. collaboration) Different taxonomy features deployed (e.g. site collection specifically for document management or records management) To isolate custom applications or deployed features (will help with future migrations) Different security roles and isolation levels Size is expected to be greater than 100 GB Site Collection settings are of value to vary per site collection (e.g. one site collection with auditing turned on, another with it turned off) Aligned to logical information management zones Bad No strategy at all defined Upon request by the user Need to isolate security (usually this can be done through sites instead) Everyone gets their own site collection One big monster site collection
  • 11. Decision Path for Creating a Web App, Site Collection or Sub-Site… Site Request Is vanity URL required? Is custom code required? Needs content isolation? Is Unique application type? Identify Existing Web Application Is high profile site? Create new web application? Is for a distinct project? Is large content expected? Has Unique security? Has unique backup requirements? Is related to existing site? Create Web Application Create Site Collection Create sub-site No No No No Yes No Yes Yes Yes Yes Yes Yes No No Request DNS redirection from Vanity URL End Yes Yes