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PMP 02 Project Scope Management - PMBOK 5th Edition
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  • 1. Project Scope Management Based on PMBOK 5th Edition Waleed El-Naggar, MBA, PMP https://www.facebook.com/waleed.naggar
  • 2.  Introduction to Project Scope  Plan Scope Management  Collect Requirements  Define Scope  Create WBS  Control Scope  Validate Scope Agenda PMP - Project Scope Management 2https://www.facebook.com/waleed.naggar
  • 3.  Scope refers to all the work involved in creating the deliverables of the project and the processes used to create them.  Project scope management includes the processes required to ensure that the project includes all the work required, and only the work required, to complete the project successfully. What is Project Scope? PMP - Project Scope Management 3https://www.facebook.com/waleed.naggar
  • 4.  Product scope: The futures & functions that characterize the product, service, or result.  Project Scope: The work that needs to be accomplished to deliver a product, service, or result with the specified features and functions. Product Scope vs. Project Scope PMP - Project Scope Management 4https://www.facebook.com/waleed.naggar
  • 5. PMP - Project Scope Management 5https://www.facebook.com/waleed.naggar
  • 6.  The process of creating a scope management plan that documents how the project scope will be defined, validated, and controlled.  It provides guidance and direction on scope will be managed. 5.1 Plan Scope Management PMP - Project Scope Management 6https://www.facebook.com/waleed.naggar
  • 7. Plan Scope Management Data Flow PMP - Project Scope Management 7https://www.facebook.com/waleed.naggar
  • 8. 1. Project Management Plan: it defines how the project is executed, monitored, controlled and closed. It integrates all plan components. 2. Project Charter 3. Enterprise Environmental Factors 4. Organizational Process Assets Plan Scope Management: Inputs PMP - Project Scope Management 8https://www.facebook.com/waleed.naggar
  • 9. 1. Expert Judgment: knowledgeable and experiences parties. 2. Meetings. Plan Scope Management: T & T PMP - Project Scope Management 9https://www.facebook.com/waleed.naggar
  • 10. 1. Scope Management Plan. It includes:  Process for preparing a detailed project scope statement.  Process to enable the creation of WBS  Process to establish how the WBS will be managed  Define formal acceptance criteria of deliverables  How change requests will be applied to scope Plan Scope Management: Output PMP - Project Scope Management 10https://www.facebook.com/waleed.naggar
  • 11. 2. Requirements Management Plan: describes how requirements will be analyzed, documented, and managed. It includes, but not limited to:  How requirements activities will be planned, tracked and reported.  Configuration management activities.  Requirements prioritization process.  Product metrics  Traceability structure Plan Scope Management: Output (2) PMP - Project Scope Management 11https://www.facebook.com/waleed.naggar
  • 12. Which is the BEST description of project scope? A. All of the features and deliverables your project will deliver B. All of the products your project will make C. All of the people involved in your project D. All of the work you will do to build the project deliverables Quiz PMP - Project Scope Management 12https://www.facebook.com/waleed.naggar
  • 13.  The process of determining, documenting and managing stakeholder needs to meet project objectives.  The key benefit is to provide the basis for defining and managing project scope.  Requirements includes the quantified and documented needs and expectations of the sponsor, customer, and other stakeholders.  Requirement must be analyzed and recorded in a clear and detailed way to be measured. 5.2 Collect requirements PMP - Project Scope Management 13https://www.facebook.com/waleed.naggar
  • 14. Requirements can be grouped into classifications including:  Business requirements, describe the high-level needs of the organization as a whole.  Stakeholder requirements, describe needs of a stakeholder or stakeholder group.  Solution requirements, describe features, functions and characteristics of the product, service, or results.  Transition requirements, describe temporary capabilities such as data conversion & training needs. 5.2 Collect requirements (2) PMP - Project Scope Management 14https://www.facebook.com/waleed.naggar
  • 15. PMP - Project Scope Management 15https://www.facebook.com/waleed.naggar CollectRequirementsDataFlow
  • 16. 1. Project Scope Management Plan 2. Requirements Management Plan 3. Stakeholder Management Plan 4. Project Charter 5. Stakeholder Register Collect Requirements: Inputs PMP - Project Scope Management 16https://www.facebook.com/waleed.naggar
  • 17. 1. Interviews: meeting the stakeholders to ask prepared and spontaneous question & recording the responses. Collect Requirements: T & T (1) PMP - Project Scope Management 17https://www.facebook.com/waleed.naggar
  • 18. 2. Focus groups: bring together stakeholders and subject matter experts to learn about their expectations and attitudes about a proposed product, service or result. Collect Requirements: T & T (1) PMP - Project Scope Management 18https://www.facebook.com/waleed.naggar
  • 19. 3. Facilitated Workshops: Focused session with key cross-functional stakeholders to define product requirements. 4. Group Creativity Techniques:  Brainstorming  Nominal Group  Idea/Mind Mapping  Affinity Diagram  Multi-criteria decision analysis Collect Requirements: T & T (2) PMP - Project Scope Management 19https://www.facebook.com/waleed.naggar
  • 20. Mind Map PMP - Project Scope Management 20https://www.facebook.com/waleed.naggar
  • 21. Affinity Diagram PMP - Project Scope Management 21https://www.facebook.com/waleed.naggar
  • 22. 5. Group Decision Making Techniques  Unanimity  Majority  Plurality  Dictatorship 6. Questionnaire and Surveys 7. Observations 8. Prototypes Collect Requirements: T & T (3) PMP - Project Scope Management 22https://www.facebook.com/waleed.naggar
  • 23. 9. Benchmarking 10.Context Diagrams 11. Document Analysis Collect Requirements: T & T (4) PMP - Project Scope Management 23https://www.facebook.com/waleed.naggar
  • 24. 1. Requirements Document  Business Requirements  Stakeholder requirements  Solution requirements  Project requirements  Transition requirements 2. Requirements Traceability Matrix Collect Requirements: Outputs PMP - Project Scope Management 24https://www.facebook.com/waleed.naggar
  • 25. Sample Requirements Traceability Matrix PMP - Project Scope Management 25https://www.facebook.com/waleed.naggar
  • 26. The best tool in collecting requirements for a cross-functional project is: A. Facilitated Workshops B. Interviews C. Surveys D. Brainstorming Quiz PMP - Project Scope Management 26https://www.facebook.com/waleed.naggar
  • 27. The process of developing a detailed description of the project and product. 5.3 Define Scope PMP - Project Scope Management 27https://www.facebook.com/waleed.naggar
  • 28. Define Scope Data Flow PMP - Project Scope Management 28https://www.facebook.com/waleed.naggar
  • 29. 1. Scope Management Plan 2. Project charter 3. Requirements Document 4. Organizational Process Assets  Procedures & Templates  Historical Data  Lessons learned from old Projects Define Scope: Inputs PMP - Project Scope Management 29https://www.facebook.com/waleed.naggar
  • 30. 1. Expert Judgment 2. Product Analysis 3. Alternatives Identification 4. Facilitated workshops Define Scope: T & T PMP - Project Scope Management 30https://www.facebook.com/waleed.naggar
  • 31. 1. Scope Statement: describes project’s deliverables and the work required to create those deliverables. It includes  Product scope description  Deliverables’ Acceptance Criteria  Project Deliverables  Project Exclusion  Project Assumptions  Constraints Define Scope: Outputs (1) PMP - Project Scope Management 31https://www.facebook.com/waleed.naggar
  • 32. PMP - Project Scope Management 32https://www.facebook.com/waleed.naggar Elements of Project Charter and Scope Statement
  • 33. 2. Project Documents Updates: may include, but not limited to:  Stakeholder register  Requirements Documents  Requirements Traceability Matrix Define Scope: Outputs (2) PMP - Project Scope Management 33https://www.facebook.com/waleed.naggar
  • 34. Why would you consider the scope statement so important in your project management methodology? A. Mandatory to consult the plan before accepting change. B. Project managers must document any changes before approving or declining them. C. The project scope serves as a reference for all future project decisions. D. The scope statement is the base of WBS creation Quiz PMP - Project Scope Management 34https://www.facebook.com/waleed.naggar
  • 35.  Subdividing the project deliverables and project work into smaller and more manageable components.  The work breakdown structure is a deliverable-oriented hierarchical decomposition of project work. 5.4 Create WBS PMP - Project Scope Management 35https://www.facebook.com/waleed.naggar
  • 36. Create WBS Data Flow PMP - Project Scope Management 36https://www.facebook.com/waleed.naggar
  • 37. Sample WBS PMP - Project Scope Management 37https://www.facebook.com/waleed.naggar
  • 38. Sample WBS PMP - Project Scope Management 38https://www.facebook.com/waleed.naggar
  • 39. Sample WBS PMP - Project Scope Management 39https://www.facebook.com/waleed.naggar
  • 40. 1. Scope Management Plan 2. Project Scope Statement 3. Requirements Document 4. Enterprise Environmental Factors 5. Organizational Process Assets Create WBS: Inputs PMP - Project Scope Management 40https://www.facebook.com/waleed.naggar
  • 41. 1. Decomposition: The subdivision of project deliverables into smaller, more manageable components. The work package level is the lowest level in the WBS, and is the point at which the cost an activity durations can be reliably estimated and managed. The level of detail for work packages will vary with the size and complexity of the project. 2. Expert Judgment Create WBS: T & T PMP - Project Scope Management 41https://www.facebook.com/waleed.naggar
  • 42. 1. Scope Baseline  Project Scope Statement  WBS  WBS Dictionary 2. Project Documents updates Create WBS: Outputs PMP - Project Scope Management 42https://www.facebook.com/waleed.naggar
  • 43. WBS Dictionary may include (but not limited to)  Code of Account Identifier  Description of work  Assumptions and Constraints  Schedule Milestone  Resource required  Cost Estimate  Acceptance criteria  Quality Requirements Create WBS: Outputs (2) PMP - Project Scope Management 43https://www.facebook.com/waleed.naggar
  • 44. Control Accounts, Work Packages and Activities PMP - Project Scope Management 44https://www.facebook.com/waleed.naggar
  • 45. A work breakdown structure numbering system allows project staff to: A. Systematically estimate costs of work breakdown structure elements. B. Provide project justification C. Identify the level at which individual elements are found D. Use it in project management software Quiz PMP - Project Scope Management 45https://www.facebook.com/waleed.naggar
  • 46. Which of the following documents contain detailed descriptions of work packages? A. Work breakdown structure (WBS) dictionary B. Activity list C. Preliminary project scope statement D. Project scope management plan Quiz PMP - Project Scope Management 46https://www.facebook.com/waleed.naggar
  • 47. The work breakdown structure can best be thought of as an effective aid for ___________ communication A. Team B. PMO C. Customer D. Stakeholders Quiz PMP - Project Scope Management 47https://www.facebook.com/waleed.naggar
  • 48.  Formalizing acceptance of the completed project deliverables.  Includes reviewing deliverables with the client and obtaining formal acceptance of deliverables.  Scope verification is concerned with acceptance of deliverables while quality control is concerned with correctness of the deliverables and meeting quality requirements. 5.5 Validate Scope PMP - Project Scope Management 48https://www.facebook.com/waleed.naggar
  • 49. Validate Scope: Data Flow Diagram PMP - Project Scope Management 49https://www.facebook.com/waleed.naggar
  • 50. 1. Project Management Plan 2. Requirements Documentation 3. Requirements Traceability Matrix 4. Validated Deliverables 5. Work Performance Data Validate Scope: Inputs PMP - Project Scope Management 50https://www.facebook.com/waleed.naggar
  • 51. 1. Inspection: measuring, examining, and validating to determine whether work and deliverables meet requirements and product acceptance criteria. Inspections may be called reviews, audits, and walkthroughs. 2. Group Decision Making Techniques Validate Scope: T & T PMP - Project Scope Management 51https://www.facebook.com/waleed.naggar
  • 52. 1. Accepted Deliverables 2. Change Requests 3. Work Performance Information 4. Project Document Updates Validate Scope: Outputs PMP - Project Scope Management 52https://www.facebook.com/waleed.naggar
  • 53. Which of the following is an output of scope verification? A. WBS template B. Rework C. Formal acceptance D. SOW acceptance Quiz PMP - Project Scope Management 53https://www.facebook.com/waleed.naggar
  • 54.  Monitoring the status of the project & products scope  Managing changes to scope baseline  Ensure all requested changes and recommended corrective or preventive actions are processed through the “Perform Integrated Change Control” process.  Uncontrolled changes are often referred to as project scope creep. 5.6 Control Scope PMP - Project Scope Management 54https://www.facebook.com/waleed.naggar
  • 55. Control Scope Data Flow PMP - Project Scope Management 55https://www.facebook.com/waleed.naggar
  • 56. 1. Project Management Plan  Scope baseline  Scope management plan  Change management plan  Configuration management plan  Requirements management plan 2. Requirements Documentation Control Scope: Inputs (1) PMP - Project Scope Management 56https://www.facebook.com/waleed.naggar
  • 57. 3. Requirements Traceability Matrix 4. Work Performance Data 5. Organizational Process Assets Control Scope: Inputs (2) PMP - Project Scope Management 57https://www.facebook.com/waleed.naggar
  • 58. 1. Variance Analysis Analyze performance measurements to assess the variation from the baseline scope. Analysis should determine the cause and degree of variance. Control Scope: T & T PMP - Project Scope Management 58https://www.facebook.com/waleed.naggar
  • 59. 1. Work Performance Information 2. Change Requests 3. Project Management Plan Updates 4. Project Document Updates 5. Organizational Process Asset Updates Control Scope: Outputs PMP - Project Scope Management 59https://www.facebook.com/waleed.naggar
  • 60. During a project team meeting, a team member suggests an enhancement to the scope that is beyond the scope of the project charter. The project manager points out that the team needs to concentrate on completing all the work and only the work required. This is an example of: A. Change management process. B. scope management. C. quality analysis. D. scope decomposition. Quiz PMP - Project Scope Management 60https://www.facebook.com/waleed.naggar
  • 61. Which of the following is the KEY attribute of scope validation? A. More complete project scope management plan B. Customer acceptance of project deliverables C. Improved schedule estimates D. An improved project management information system. Quiz PMP - Project Scope Management 61https://www.facebook.com/waleed.naggar
  • 62. waleed_k@aucegypt.edu PMP - Project Scope Management https://www.facebook.com/waleed.naggar 62