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PMP 01 Project Management Framework - 5th edition

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  • 1. Project Management Framework Based on PMBOK 5th Edition Waleed El-Naggar, MBA, PMP https://www.facebook.com/waleed.naggar
  • 2.  What is a Project  What is Project Management  PMO  Organizational Structure  Project Stakeholders  Project Phases  Project Management Process Groups  PMI/PMP Agenda PMP - Project Management Framework 2https://www.facebook.com/waleed.naggar
  • 3.  Definite beginning and a definite end  Does not mean short duration  Produce a product or artifact, quantifiable, an end item or a component item  A capability to perform a service, such as call center  A result, such as research results or documents  An improvement in an existing product or service What is a Project? PMP - Project Management Framework 3https://www.facebook.com/waleed.naggar A temporary endeavor undertaken to create a unique product, service or result
  • 4. Project vs. Operation  Operations are an organizational function performing an ongoing execution of activities.  Examples: Production, manufacturing, and accounting operations.  Projects help achieve the organizational goals when they are aligned with the organization’s strategy.  Projects require project management while operations require business process management (BPM) or operations management. PMP - Project Management Framework https://www.facebook.com/waleed.naggar 4
  • 5. Project or Operation? PMP - Project Management Framework https://www.facebook.com/waleed.naggar 5
  • 6. Project or Operation? PMP - Project Management Framework https://www.facebook.com/waleed.naggar 6
  • 7. Project or Operation? PMP - Project Management Framework https://www.facebook.com/waleed.naggar 7
  • 8. Projects and Strategic Planning PMP - Project Management Framework https://www.facebook.com/waleed.naggar 8 Projects start as a result of:  Market demand  Strategic opportunity and business need  Social need  Environmental consideration  Customer request  Technological Advance  Legal requirements
  • 9. PMP - Project Management Framework https://www.facebook.com/waleed.naggar 9 The Triple Constraints
  • 10. PMP - Project Management Framework https://www.facebook.com/waleed.naggar 10
  • 11. Portfolio, Program and Projects PMP - Project Management Framework 11https://www.facebook.com/waleed.naggar
  • 12. Subproject  A manageable component of a project  May be performed by a separate organization  Could be a project phase  Subprojects are typically referred to as projects and managed as such 12https://www.facebook.com/waleed.naggarPMP - Project Management Framework
  • 13. What Is Project Management?  The application of knowledge, skills, tools, & techniques to project activities to meet project requirements  Project management is accomplished through the appropriate application and integration of the 47 logically grouped project management processes categorized into 5 process groups: • Initiation • Planning • Execution • Monitoring and Controlling • Closure 13https://www.facebook.com/waleed.naggarPMP - Project Management Framework
  • 14. 14https://www.facebook.com/waleed.naggarPMP - Project Management Framework
  • 15. Program Management  A program is a group of related project, sub-projects, and program activities managed in a coordinated way.  Projects are related through common outcome or collective capability.  Focus on project interdependencies and help determine the optimal approach for managing them. Interdependencies such as:  Resource Constraints  Aligning organizational direction  Resolve issues and change management 15https://www.facebook.com/waleed.naggarPMP - Project Management Framework
  • 16. Project Management Office (PMO)  A management structure that standardizes the project-related governance processes and facilitates the sharing of resources, methodologies, tools and techniques.  Provides dedicated training, enterprise-wide project management software, Coordinates overall project quality standards.  PMO may have the authority to act as an integral stakeholder and a key decision maker through the life of the project PMP - Project Management Framework https://www.facebook.com/waleed.naggar 16
  • 17. PMO Structure PMP - Project Management Framework https://www.facebook.com/waleed.naggar 17
  • 18. The Role of Project Manager  The project manager is responsible to satisfy needs: task needs, team needs and individual needs to achieve project goals.  Project managers need interpersonal skills such as: PMP - Project Management Framework https://www.facebook.com/waleed.naggar 18  Leadership  Team Building  Motivation  Communication  Influencing  Decision making  Political and culture awareness  Negotiation  Trust Building  Conflict Management  Coaching
  • 19. 19https://www.facebook.com/waleed.naggarPMP - Project Management Framework
  • 20. Organizational Structures  Functional  Projectized  Weak Matrix  Balanced Matrix  Strong Matrix PMP - Project Management Framework https://www.facebook.com/waleed.naggar 20
  • 21. Functional Organization Project CoordinationChief Executive Functional Manager Functional Manager Functional Manager Staff Staff Staff Staff Staff Staff Staff Staff Staff PMP - Project Management Framework https://www.facebook.com/waleed.naggar 21
  • 22. Projectized Organization Project Manager Project Manager Project Manager Staff Staff Staff Staff Staff Staff Staff Staff Staff Chief Executive PMP - Project Management Framework https://www.facebook.com/waleed.naggar 22
  • 23. Weak Matrix Organization Functional Manager Functional Manager Functional Manager Staff Staff Staff Staff Staff Staff Staff Staff Staff Project Coordination Chief Executive PMP - Project Management Framework https://www.facebook.com/waleed.naggar 23
  • 24. Balanced Matrix Organization Chief Executive Functional Manager Functional Manager Functional Manager Staff Staff Staff Staff Staff Staff Staff Manager Staff PMP - Project Management Framework https://www.facebook.com/waleed.naggar 24
  • 25. Strong Matrix Organization Functional Manager Functional Manager Functional Manager Staff Staff Staff Staff Staff Staff Staff Staff Staff Manager of Project Managers Project Manager Project Manager Project Manager Chief Executive PMP - Project Management Framework https://www.facebook.com/waleed.naggar 25
  • 26. Organizational Structure Influences PMP - Project Management Framework https://www.facebook.com/waleed.naggar 26
  • 27. Advantages/Disadvantages of Organizations I. Functional Organization Grouped by areas of specialization/ functions. Power is with the functional leader.  Advantages: Access to specialists; members reporting to only one supervisor, clearly defined career paths  Disadvantages: less focus on project deliverables, no career path on Project Management, PM has no authority PMP - Project Management Framework https://www.facebook.com/waleed.naggar 27
  • 28. Organization is by projects. Personnel report to PM/has total power.  Advantages: Efficient project organization - Loyalty to the project - effective communications.  Disadvantages: No “home” after the project is completed - duplication of facilities. II. Projectized Organization Advantages/Disadvantages of Organizations PMP - Project Management Framework https://www.facebook.com/waleed.naggar 28
  • 29. Power varies between Project & Functional managers according to its type (strong, balanced or weak)  Advantages:  Maximum utilization of scarce resources  Efficient horizontal & vertical dissemination of information  Retention of home after project closure.  Disadvantages:  Different priorities between PM & FM (Conflicts)  Dual reporting  Complex to monitor and control  Duplication of effort III. Matrix Organization Advantages/Disadvantages of Organizations PMP - Project Management Framework https://www.facebook.com/waleed.naggar 29
  • 30. Salma is a project manager in a company that regularly builds teams to create products for clients. When the product is delivered, the team is dissolved & assigned to other projects. What kind of organization is that? A. Weak matrix B. Projectized C. Functional D. Strong matrix Quiz: PMP - Project Management Framework 30https://www.facebook.com/waleed.naggar
  • 31. Balance of Power in an Organization Pure Functional Weak Matrix Balanced Matrix Strong Matrix Pure Projectized Functional Influence in Decision Making Project Influence in Decision Making 31PMP - Project Management Framework https://www.facebook.com/waleed.naggar
  • 32. Authority/Responsibility Balance 32PMP - Project Management Framework https://www.facebook.com/waleed.naggar
  • 33. Organizational Process Assets PMP - Project Management Framework https://www.facebook.com/waleed.naggar 33
  • 34. Enterprise Environmental Factors PMP - Project Management Framework https://www.facebook.com/waleed.naggar 34
  • 35. Which of the following is NOT part of the enterprise environmental factors?: A. Lessons learned from previous projects B. Knowledge of which departments in your company typically work on projects C. The work authorization system D. Government and industry standards that affect your project Quiz: PMP - Project Management Framework 35https://www.facebook.com/waleed.naggar
  • 36. Project Stakeholders Key Stakeholders  Project manager Manages the project  Customer Uses the product or service  Performing organization Enterprise that does the project work  Sponsor Provides financial resources Individuals and organizations who are actively involved in the project and whose interests may be positively or negatively affected by the project success or failure PMP - Project Management Framework https://www.facebook.com/waleed.naggar 36
  • 37. Project Stakeholders PMP - Project Management Framework https://www.facebook.com/waleed.naggar 37
  • 38. What Is a Deliverable?  A unique and verifiable product, result, or capability to perform a service that is required to be produced to complete a process, phase or project.  A deliverable often marks the end of a phase of the project or a major milestone.  Phase end = Phase exit, stage gates, or kill points PMP - Project Management Framework https://www.facebook.com/waleed.naggar 38
  • 39. Cost & Staffing levels across the project life cycle PMP - Project Management Framework https://www.facebook.com/waleed.naggar 39
  • 40. Impact of Variable Based on Project Progress PMP - Project Management Framework https://www.facebook.com/waleed.naggar 40
  • 41. Project Phases  Divides the project into phases that provide better management control and the appropriate links to the operations of the organization  Project Governance Across the Life Cycle  Phase-to-Phase Relationship PMP - Project Management Framework https://www.facebook.com/waleed.naggar 41
  • 42. Project Phases PMP - Project Management Framework https://www.facebook.com/waleed.naggar 42
  • 43. Predictive Lifecycle PMP - Project Management Framework https://www.facebook.com/waleed.naggar 43
  • 44. Iterative/Incremental Lifecycle PMP - Project Management Framework https://www.facebook.com/waleed.naggar 44
  • 45. Adaptive/Agile Lifecycle PMP - Project Management Framework https://www.facebook.com/waleed.naggar 45
  • 46. Project Management Process Groups PMP - Project Management Framework https://www.facebook.com/waleed.naggar 46
  • 47. Project Management Process Groups (1)  Initiating Process Group  Defines and authorizes the project or a project phase  Planning Process Group  Defines and refines objectives, and plans the course of action required to attain the objectives and scope that the project was undertaken to address  Executing Process Group  Integrates people and other resources to carry out the project management plan for the project PMP - Project Management Framework https://www.facebook.com/waleed.naggar 47
  • 48. Project Management Process Groups (2)  Monitoring and Controlling Process Group  Regularly measures and monitors progress to identify variances from the project management plan so that corrective action can be taken when necessary to meet project objectives  Closing Process Group  Formalizes acceptance of the product, services or result and brings the project or a project phase to an orderly end PMP - Project Management Framework https://www.facebook.com/waleed.naggar 48
  • 49. Process Groups Interaction PMP - Project Management Framework https://www.facebook.com/waleed.naggar 49
  • 50. Quiz The project life cycle is comprised of which of the following? A. Phases B. Milestones C. Estimates D. Deliverables PMP - Project Management Framework https://www.facebook.com/waleed.naggar 50
  • 51. Quiz What type of organization is BEST for managing complex projects involving cross disciplinary efforts? A. Projectized B. Functional C. Line D. Matrix PMP - Project Management Framework https://www.facebook.com/waleed.naggar 51
  • 52. Quiz Of the following, which is the logical order of the project management processes? A. Initiating, planning, controlling, executing, closing B. Planning, initiating, controlling, executing, closing C. Initiating, planning, executing, controlling, closing D. Planning, initiating, executing, closing PMP - Project Management Framework https://www.facebook.com/waleed.naggar 52
  • 53. Project Management Institute  Founded in 1969, the Project Management Institute (PMI) has grown to be the organization of choice for project management professionals world wide.  600,000 members representing 184 countries  Establishes project management standards, provide seminars, educational programs and professional certification.  http://www.pmi.org PMP - Project Management Framework https://www.facebook.com/waleed.naggar 53
  • 54. Project Management Professional (PMP)  The PMP certification is the most widely recognized and respected certification in the field of project management. The purpose and goal of this certification program is the development, maintenance, evaluation, promotion, and administration of a rigorous, examination-based, professional certification program of the highest caliber.  Worldwide there are 510,434 PMPs all over the world (Dec 31st, 2012). PMP - Project Management Framework https://www.facebook.com/waleed.naggar 54
  • 55. Certification Test Eligibility Requirements Category 1 • Baccalaureate/equivalent degree • Minimum of 4,500 hours of project management experience within the five process groups (Initiation, Planning, Execution, Control, Closing) • 3 years of project management experience within the last 6 years (36 months of non-overlapping months of PM experience). • 35 contact hours of project management education. Category 2 • High School diploma/equivalent degree • Minimum of 7,500 hours of project management experience within the five process groups (Initiation, Planning, Execution, Control, Closing) • 5 years of project management experience within the last 8 years (60 months of non-overlapping months of PM experience). • 35 contact hours of project management education. PMP - Project Management Framework https://www.facebook.com/waleed.naggar 55
  • 56. PMP - Project Management Framework https://www.facebook.com/waleed.naggar 56 PMP Over the Years
  • 57. Project Management Institute Certificates  Certified Associate in Project Management (CAPM)®  Project Management Professional (PMP)®  Program Management Professional (PgMP)®  PMI Agile Certified Practitioner (PMI-ACP)®  PMI Risk Management Professional (PMI-RMP)®  PMI Scheduling Professional (PMI-SP)®  OPM3® Professional Certification PMP - Project Management Framework https://www.facebook.com/waleed.naggar 57
  • 58. Thank you PMP - Project Management Framework https://www.facebook.com/waleed.naggar 58

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