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Stress free email handling
 

Stress free email handling

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Stress free email handling Stress free email handling Presentation Transcript

  • Stress-Free Email Handling Ocean Dong, 14/06/2007
  • Background
    • World’s First Email
    • How Many Emails Everyday
    • We don’t really like emails because they
      • Arrive randomly
      • Vary extremely: area, size, importance, etc.
      • Annoying and interrupting
  • Usual Ways
    • Random
      • Busy? Important? Interesting? Big? Who?
    • Mail Time
  • Problems
    • Easy to Accumulation, thus Delay
    • Miss Urgent Mails
    • Unsure How Many Left
    Stress
  • Stress-Free Way
    • Immediate lightweight handling
    • On-Demand heavyweight handling only extremely necessarily
    • Timed heavyweight handling
  • Immediate Lightweight Handling (1)
    • Quick Read on Receiving
      • Finish it in 2 Minutes
        • Delete
        • Archive
        • Reply & make a waiting-for
        • Delete & make a waiting-for
      • Otherwise
        • Save a draft & delete original
        • Leave it in Inbox
  • Immediate Lightweight Handling (2)
    • Quick Write on Wanting
    • Finish it in 2 Minutes
      • Write, send and make a waiting-for
    • Otherwise
      • Save a draft
  • On-Demand Heavyweight Handling
    • Only Extremely Necessary
      • Quick Judgement 1: What’s it about?
      • Quick Judgement 2: Is it urgent?
    • Keep a Memory What You Did
    • Control Your Time and Get Back ASAP
  • Timed Heavyweight Handling
    • Kill Big Mails in Inbox
      • delete, archive or reply it
    • Kill Drafts
      • send and make a waiting-for
    • Browse and Clean Waiting-fors
      • send reminder mails necessarily
    • Once or Twice a Day
      • For me: half hour before leaving office
  • Essentials
    • Quick Scan on Receiving
    • Use Inbox and Draft as To-Do List
    • Make a Waiting-for for Every Sent Mail
    • Protect You Mind Undisturbed: 2 Minutes Rule
    • Empty your Inbox and Draft Everyday
  • More…
    • Send Fewer Mails
    • Send Simple&Effective Mails
    • Send Mails At Specific Time
    • Use Rule to Auto Archive
    • Archive Fewer Mails
    • Use Keyboard Shortcuts
    Mails are 99% Trash; Don’t Waste Time on them!
  • Thank you