Stress free email handling

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  • Stress free email handling

    1. 1. Stress-Free Email Handling Ocean Dong, 14/06/2007
    2. 2. Background <ul><li>World’s First Email </li></ul><ul><li>How Many Emails Everyday </li></ul><ul><li>We don’t really like emails because they </li></ul><ul><ul><li>Arrive randomly </li></ul></ul><ul><ul><li>Vary extremely: area, size, importance, etc. </li></ul></ul><ul><ul><li>Annoying and interrupting </li></ul></ul>
    3. 3. Usual Ways <ul><li>Random </li></ul><ul><ul><li>Busy? Important? Interesting? Big? Who? </li></ul></ul><ul><li>Mail Time </li></ul>
    4. 4. Problems <ul><li>Easy to Accumulation, thus Delay </li></ul><ul><li>Miss Urgent Mails </li></ul><ul><li>Unsure How Many Left </li></ul>Stress
    5. 5. Stress-Free Way <ul><li>Immediate lightweight handling </li></ul><ul><li>On-Demand heavyweight handling only extremely necessarily </li></ul><ul><li>Timed heavyweight handling </li></ul>
    6. 6. Immediate Lightweight Handling (1) <ul><li>Quick Read on Receiving </li></ul><ul><ul><li>Finish it in 2 Minutes </li></ul></ul><ul><ul><ul><li>Delete </li></ul></ul></ul><ul><ul><ul><li>Archive </li></ul></ul></ul><ul><ul><ul><li>Reply & make a waiting-for </li></ul></ul></ul><ul><ul><ul><li>Delete & make a waiting-for </li></ul></ul></ul><ul><ul><li>Otherwise </li></ul></ul><ul><ul><ul><li>Save a draft & delete original </li></ul></ul></ul><ul><ul><ul><li>Leave it in Inbox </li></ul></ul></ul>
    7. 7. Immediate Lightweight Handling (2) <ul><li>Quick Write on Wanting </li></ul><ul><li>Finish it in 2 Minutes </li></ul><ul><ul><li>Write, send and make a waiting-for </li></ul></ul><ul><li>Otherwise </li></ul><ul><ul><li>Save a draft </li></ul></ul>
    8. 8. On-Demand Heavyweight Handling <ul><li>Only Extremely Necessary </li></ul><ul><ul><li>Quick Judgement 1: What’s it about? </li></ul></ul><ul><ul><li>Quick Judgement 2: Is it urgent? </li></ul></ul><ul><li>Keep a Memory What You Did </li></ul><ul><li>Control Your Time and Get Back ASAP </li></ul>
    9. 9. Timed Heavyweight Handling <ul><li>Kill Big Mails in Inbox </li></ul><ul><ul><li>delete, archive or reply it </li></ul></ul><ul><li>Kill Drafts </li></ul><ul><ul><li>send and make a waiting-for </li></ul></ul><ul><li>Browse and Clean Waiting-fors </li></ul><ul><ul><li>send reminder mails necessarily </li></ul></ul><ul><li>Once or Twice a Day </li></ul><ul><ul><li>For me: half hour before leaving office </li></ul></ul>
    10. 10. Essentials <ul><li>Quick Scan on Receiving </li></ul><ul><li>Use Inbox and Draft as To-Do List </li></ul><ul><li>Make a Waiting-for for Every Sent Mail </li></ul><ul><li>Protect You Mind Undisturbed: 2 Minutes Rule </li></ul><ul><li>Empty your Inbox and Draft Everyday </li></ul>
    11. 11. More… <ul><li>Send Fewer Mails </li></ul><ul><li>Send Simple&Effective Mails </li></ul><ul><li>Send Mails At Specific Time </li></ul><ul><li>Use Rule to Auto Archive </li></ul><ul><li>Archive Fewer Mails </li></ul><ul><li>Use Keyboard Shortcuts </li></ul>Mails are 99% Trash; Don’t Waste Time on them!
    12. 12. Thank you

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