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San Francisco City Hall Events Brochure
San Francisco City Hall Events Brochure
San Francisco City Hall Events Brochure
San Francisco City Hall Events Brochure
San Francisco City Hall Events Brochure
San Francisco City Hall Events Brochure
San Francisco City Hall Events Brochure
San Francisco City Hall Events Brochure
San Francisco City Hall Events Brochure
San Francisco City Hall Events Brochure
San Francisco City Hall Events Brochure
San Francisco City Hall Events Brochure
San Francisco City Hall Events Brochure
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San Francisco City Hall Events Brochure

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  • 1. CityHall SAN FRANCISCO
  • 2. theFRANCISCO CITY HALL SAN beautifully restored © McCall Associates Catering SAN FRANCISCO CITY HALL is proudly referred to as the “Crown Jewel” of the city. As long ago as 1915 when this City Hall opened, Mayor James Rolph Jr. proclaimed,“I take pride in this building because it typifies the spirit of San Francisco.Three times she has been destroyed by fire, and each time she has risen more magnificently.” On January 5, 1999, this French Renaissance-style Beaux Arts landmark once again rose like the mythical phoenix. Over 15 years after the Loma Prieta earthquake shook the foundation and cracked the walls, the beautiful dome now soars 306 feet above the ground with its lovingly restored 24-carat gleaming gold for the entire city to enjoy. One of the goals in restoring City Hall was to make it accessible to the people of San Francisco.To this end, the doors of City Hall have been opened to the public for their special events and occasions. Inside you will find a magnificent space to hold any type of event—from simple wedding ceremonies to grand balls. We invite you to come and visit the beautifully restored City Hall and see how it can accommodate all your event needs. San Francisco City Hall Events Department One Dr. Carlton B. Goodlett Place • Room 495 • San Francisco, CA 94102 Elsie D. McAteer, Senior Event Manager Lighting © GOT LIGHT Direct: 415-554-6068 • Main: 415-554-6079 • Fax: 415-554-7446 • elsie.mcateer@sfgov.org www.sfgov.org/cityhallevents Cover Photos: Top © McCall Associates Catering, Bottom: Lighting © Got Light/Décor © I•de•as 2
  • 3. © McCall Associates Catering Rotunda THE ROTUNDA offers a breathtaking marble staircase that is the focal point of any event. It has been restored to its original magnificence, allowing your event to be configured in a variety of ways. The landings on the Grand Staircase make natural “stages” for musicians, speakers, or brides. The balconies on the second level surround the Rotunda and allow your guests to dine or survey the events below. Ornate carvings and the interior of the spectacular dome can be seen from every angle. At night, the Rotunda is awash with soft white lighting that accents the architectural carvings throughout the space. SPECIFICATIONS: Location: Main & second floor of City Hall Hours: Monday—Sunday 4:00 p.m. to midnight Main Floor Capacity: Reception 664/Dinner 332 Second Floor Capacity: Reception 640/Dinner 320 Access: Grove Street 8:00 a.m. to 2:00 a.m. Service/Equipment: On-site event manager, engineer, deputy sheriffs, electrician, custodians, large kitchen with freight elevator, and two parking spaces for load-in © McCall Associates Catering © McCall Associates Catering 4 5
  • 4. South Light C O U RT THE SOUTH LIGHT COURT is similar to the North, the difference being that it houses art exhibits for your guests to enjoy. This room is ideal for cocktail receptions or press events, and again can be incorporated into a Rotunda event. Luncheons or sit-down functions are also possible.The room has a more intimate feel with the exhibits, and works very well for smaller groups. SPECIFICATIONS: Location: First floor of City Hall Hours: Monday-Sunday 4:00 p.m. to midnight Capacity: Reception 600/Dinner 300 Access: Grove Street 8:00 a.m. to 2:00 a.m. Service/Equipment: On-site event manager, engineer, deputy sheriffs, electrician, custodians, large kitchen with freight elevator, and two parking spaces for load-in North Light C O U RT © McCall Associates Catering © jose villa THE NORTH LIGHT COURT is City Hall’s most versatile room. It is located directly off the Rotunda and can be incorporated into a Rotunda event or rented separately.The room has been restored to its original design with elegant marble walls and skylights spanning the entire 7,000-square-foot space. This room configures for a variety of events from lectures and presentations to elegant dinners or weddings. SPECIFICATIONS: Location: First floor of City Hall Hours: Monday-Sunday 2:00 p.m. to midnight Capacity: Reception 870/Dinner 435 Access: Grove Street 8:00 a.m. to 2:00 a.m. Service/Equipment: On-site event manager, engineer, deputy sheriffs, electrician, custodians, large kitchen with freight elevator, and two parking spaces for load-in © Tosca Productions Lighting © Got Light/Décor © I•de•as © jose villa 6 7
  • 5. Second F L O O R Fourth F L O O R Lighting © Got Light/Décor © I•de•as CITY HALL’S ELEGANT FOURTH FLOOR galleries provide architecturally stunning venues for smaller gatherings or private events, as well as exclusive reception or seating areas for VIPs in conjunction with Rotunda events.The fourth floor is also ideal for photo shoots or to showcase product for corporate events. © McCall Associates Catering SPECIFICATIONS: Location: Fourth floor of City Hall Hours: Monday-Sunday 4:00 p.m. to midnight Capacity: Reception 640/Dinner 320 THE SECOND FLOOR balcony areas are available for Rotunda events. Access: Grove Street 8:00 a.m. to 2:00 a.m. They can be used as additional reception or dinner seating, as well as exclusive VIP Service/Equipment: On-site event manager, engineer, deputy seating sections to main events.The balconies also provide dramatic venues for photo sheriffs, electrician, custodians, large kitchen with freight elevator, shoots or product showcase areas. The sweeping, dramatic views of the first floor and two parking spaces for load-in Rotunda lend elegant drama to your event. SPECIFICATIONS: Location: Second floor of City Hall Hours: Monday-Sunday 4:00 p.m. to midnight Capacity: Reception 640/Dinner 320 Access: Grove Street 8:00 a.m. to 2:00 a.m. Service/Equipment: On-site event manager, engineer, deputy sheriffs, electrician, custodians, large kitchen with freight elevator, and two parking spaces for load-in Lighting © Got Light/Décor © I•de•as 8 9
  • 6. © jose villa ROTUNDA WITH SECOND FLOOR SOUTH LIGHT COURT AND ONE LIGHT COURT 1 to 200 guests – $5,000 1 to 499 guests – $10,000 201 to 600 guests – $5,000 plus $4 per person for every guest over 200 South Light Court rental fee includes a 10-hour rental period (4:00 p.m. – Wedding ROTUNDA WITH SECOND FLOOR LIGHT COURTS 2:00 a.m.) inclusive of load-in and load-out times. Please note: All events 500 to 999 guests – $12,500 • 1000 to 1,499 guests – $15,000 must end by 12:00 midnight. South Light Court rental fee includes 1,500 to 1,999 guests – $20,000 • 2,000 to 2,499 guests – $25,000 personnel costs for an event manager, custodians, and an engineer. South 2,500 to 3,014 guests – $30,000 Light Court rental fee also includes use of the North Light Court kitchen and a consultation with our electrician to set lighting levels. Security Rotunda rental fee includes a 10-hour rental period (4:00 p.m. – 2:00 a.m.) inclusive of load-in charges are not included in the base rental fee. and load-out times. Please note: All events must end by 12:00 midnight. Rotunda rental fee includes personnel costs for an event manager, custodians, and an engineer. Rotunda rental fee South Light Court rental fee does not include required general liability SPECIAL also includes use of the North Light Court kitchen and a consultation with our electrician to set lighting levels. Security charges are not included in the rental fee. insurance. General liability insurance may be purchased at $1.00 per guest ($100.00 minimum). Rotunda rental fee does not include required general liability insurance. General liability South Light Court hourly rate • Monday through Friday only insurance may be purchased at $1.00 per guest ($100.00 minimum). 8:00 a.m. – 4:00 p.m. Up to 100 guests – $500 per hourly rental Rotunda hourly rate • Monday through Friday only 12:00 noon – 1:00 p.m. (except filming) • Up to 100 guests – $1,000 per hourly rental Additional charges will apply for more than 100 guests, labor, equipment rentals, and general liability insurance. Additional charges will apply for more than 100 guests, labor, equipment rentals, and general liability insurance. SPECIAL WEDDING PACKAGE 1 to 200 guests – $4,000 NORTH LIGHT COURT 201 to 332 guests – $4,000 plus $4.00 per person for every guest over 200 1 to 200 guests – $5,000 201 to 870 guests – $5,000 plus $4 per person for every guest over 200 Special wedding package is offered on Saturdays only before 3:00 p.m. and includes a two-hour rental period inclusive of load-in and load-out times. North Light Court base rental fee includes a 12-hour rental period (2:00 p.m. – 2:00 a.m.) Special wedding package includes personnel costs for an event manager, inclusive of load-in and load-out times. Please note:All events must end by 12:00 midnight. North custodians, laborers, and an engineer. Security during the two-hour rental Light Court rental fee includes personnel costs for an event manager, custodians, and an engineer. period is provided by the sheriff deputies and is included in the rental fee. North Light Court rental fee also includes use of the North Light Court kitchen and a Special wedding package also includes 200 wooden folding chairs and consultation with our electrician to set lighting levels. Security charges are not included in the three skirted tables as well as the required general liability insurance for up rental fee. to 200 guests. North Light Court rental fee does not include required general liability insurance. General liability insurance may be purchased at $1.00 per guest ($100.00 minimum). Rental North Light Court hourly rate • Monday through Friday only 8:00 a.m. – 4:00 p.m. • Up to 100 guests – $500 per hourly rental © Tosca Productions © McCall Associates Catering Additional charges will apply for more than 100 guests, labor, equipment rentals, and general liability insurance. P A C K A G E S Due to popular demand by couples wanting to have a simple, yet elegant wedding ceremony at the City Hall Rotunda, the events department has created an affordable special wedding package tailored just for you. FEES This two-hour wedding package is available only on Saturdays before 3:00 p.m. The wedding package includes: • Two-hour rental in the Rotunda for up to 200 • One custodian guests (inclusive of vendor load-in and load-out) • One engineer • 200 folding chairs (natural wood color with black • One event manager seat cushions) • Deputy sheriffs for security • Three skirted tables • Insurance for your guests © McCall Associates Catering © jose villa 10 11
  • 7. Lighting © GOT LIGHT SAN FRANCISCO CITY HALL strongly encourages utilization of the following professionals for your upcoming event. Superior in their fields, these industry experts have been hand-selected to complement and enhance your occasion. Conditions AUDIO/VISUAL EVENT DECOR MUSIC • DJS Everything Audio Visual & DESIGN (cont’d.) Associated Entertainment 415.671.3880 ideas 650.348.7972 Advertisement on page 21 415.558.8900 www.associatedentertainment.com www.ideas-events.com Advertisement on page 22 McCune Audio/Video/Lighting Advertisement on page 20 TERMS & 800.899.7686 www.mccune.com Advertisement on page 22 McCall Associates 415.552.8550 MUSIC • LIVE Associated Entertainment featured P RO F E S S I O N A L S www.danmccall.com 650.348.7972 INSURANCE Advertisement on page 23 www.associatedentertainment.com City Hall can provide the necessary guest insurance coverage (as outlined in item nine of the CATERING Advertisement on page 22 Short Term License Agreement) at a rate of $1.00 per person with a $100 minimum. Best Beverage Catering 415.642.2410 EVENT PLANNING www.bestbeverage.com ideas PHOTOGRAPHY RESERVATIONS AND PAYMENTS Advertisement on page 21 415.558.8900 To guarantee your event date, a deposit of 75% of the base rental fee must be paid when booking Jose Villa Photography www.ideas-events.com 805.688.8654 your event. The deposit will be deducted from the total bill at the time of settlement. The final Global Gourmet Catering Advertisement on page 20 balance of payment is due five business days prior to the event. www.josevilla.com 415.701.0001 Advertisement on page 14 www.ggcatering.com KC Catering & Event Planning Advertisement on page 15 415.226.3338 SECURITY www.kccateringandevents.com Deputy sheriffs will provide the necessary security coverage for your event. Security charges are KC Catering & Event Planning Advertisement on page 22 RENTAL EQUIPMENT not included in your rental fee. Our senior event manager will discuss the staffing levels to 415.226.3338 Abbey Party Rents adequately cover your event. www.kccateringandevents.com Paula LeDuc Fine Catering 800.717.7278 Advertisement on page 22 510.547.7825 www.abbeyrentssf.com www.paulaleduc.com Advertisement on page 21 SET UP HOURS McCall Associates Advertisement on page 17 Unless prior approval is granted, Rotunda and South Light Court set up may not begin before 415.552.8550 Hartmann Studios 4:00 p.m. and North Light Court set up may not begin before 2:00 p.m. Vendors must be off www.danmccall.com Tosca Productions 510.232.5030 the premises by 2:00 a.m. A charge will apply for overtime. Advertisement on page 23 650.992.1211 www.hartmannstudios.com www.toscaproductions.com Advertisement on page 18 Melons Catering & Events Advertisement on page 16 RECYCLING 650.583.1756 ideas A $500 fine will be assessed on all vendors and clients who do not recycle waste produced from www.melonscatering.com 415.558.8900 their event. Advertisement on page 16 www.ideas-events.com FLORISTS Advertisement on page 20 Floramor Paula LeDuc Fine Catering 415.975.2020 WEEKDAY LOAD-IN AND LOAD-OUT PROCEDURES 510.547.7825 Pro Piano On weekdays, there is no set up in the Rotunda until 4:00 p.m. For evening rentals, the North www.floramor.com 415.641.1210 www.paulaleduc.com Advertisement on back cover Light Court set up may begin at 2:00 p.m. and set up in the South Light Court may begin at Advertisement on page 17 www.propiano.com 4:00 p.m. If more time is required for set up, the Light Courts may be rented on an hourly basis Advertisement on page 19 prior to these times at cost of $500.00 per hour, per room. Wine Valley Catering 415.822.4016 LIGHTING All vendors must use the Grove Street entrance to load in or load out equipment. Prior load in www.winevalleycatering.com Everything Audio Visual VIDEOGRAPHY of equipment may be arranged with the approval of the City Hall senior event manager. Vendors Advertisement on page 16 415.671.3880 Thomas Hughes Video Productions with oversized equipment exceeding the size of the freight elevators may use the Van Ness Advertisement on page 21 415.257.2600 Avenue entrance to load in and load out. Loading times for the Van Ness Avenue entrance must www.thomashughesvideo.com be pre-arranged through the City Hall events department for each event. Got Light? Advertisement on page 16 EVENT DECOR 415.863.4300 City Hall deputy sheriffs must be present throughout the entire period of the load in/out. & DESIGN www.got-light.com Floramor Advertisement on page 17 The Light Court Café is open to the public until 5:30 p.m. The café may be bought out and 415.975.2020 WEDDING RESOURCE closed for $800 per day. Setups beginning before 5:30 p.m. cannot impede the conduct of www.floramor.com Impact Lighting & Production Elegala Advertisement on back cover 510.232.5723 www.elegala.com business, unless the café has been bought out. www.impactsf.com Please inform the deputy sheriffs at each entrance if you are parking temporarily to unload Hartmann Studios Advertisement on page 18 equipment for an event. 510.232.5030 www.hartmannstudios.com McCune Audio/Video/Lighting Use only the freight elevators located on the ground floor/Carlton B. Goodlett Street lobby to Advertisement on page 18 800.899.7686 load and unload equipment into the building. Freight elevators are marked “Freight Use Only.” www.mccune.com Lighting © GOT LIGHT Advertisement on page 22 Vendors must meet with City Hall engineers to receive instructions regarding operation of freight elevators prior to use. Any equipment set up the day before the event needs to be roped off and weighted when appropriate. City Hall does not provide carts, hand trucks, dollies, This brochure was produced by Hawthorn Publications—developers of powerful print and online media packages for the catering and event industry. No portion may be extension cords, and/or approved Permacel cloth gaffing tape. reproduced or distributed without written permission. www.hawthornpublications.com © 2007 12 13
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