125th fw dsg hotel reservation process training edited fouo
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125th fw dsg hotel reservation process training edited fouo

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This process is used by DSG's to secure hotel reservations during drill weekends.

This process is used by DSG's to secure hotel reservations during drill weekends.

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    125th fw dsg hotel reservation process training edited fouo 125th fw dsg hotel reservation process training edited fouo Presentation Transcript

    • Drill Status Guardsmen Hotel Reservation Processfor UTA/SUTAEffective for use beginning March UTA 2011
      This does not apply to RUTA. Hotel lodging for RUTA are available at the discretion of Unit Commanders and are paid for directly from Unit funds via IMPAC card. Do not contact 125th Services Flight for RUTA issues. This is handled by your Unit CSA, First Sergeant, or Commander’s designee.
      For Official Use Only - FOUO
    • A CPI Product
      This training is the result of a Continuous Process Improvement (CPI) Event.
      Special thanks to the Team
      Great Job!
      For Official Use Only - FOUO
    • Who Qualifies
      Any member outside of 1.5 hours drive now qualifies for privilege
      • Do not misunderstand this as being a benefit
      • Privilege is subject to funding availability and Wing/Group/Unit Commanders discretion
      For Official Use Only - FOUO
    • vMPF
      Lodging privilege is based off of information contained in vMPF
      • Member is responsible for keeping address current in vMPF
      • For help with vMPF, contact your Unit CSS or First Sergeant (Do not call Services)
      For Official Use Only - FOUO
    • Step One
      Member calls Hotel of their preference NLT
      ten (10) days prior to UTA to reserve room
      Contact your Unit CSS, First Sergeant, or Services Flight for Hotel listings and phone numbers
      DO NOT CALL 1-800 NUMBERS OR RESERVE ROOM ONLINE / MUST CALL NUMBERS ABOVE
      For Official Use Only - FOUO
    • Step Two
      Hotel confirms member’s eligibility to reserve room at contract rate based off of information contained in vMPF (list given to hotels by Services Flight as updates are made)
      For Official Use Only - FOUO
    • Step Three
      Member secures reservation with PERSONAL credit card
      UNDER NO CIRCUMSTANCES WILL A GOVERNMENT TRAVEL CARD BE USED
      For Official Use Only - FOUO
    • Payment Methods
      Last resort method
      Best practice is personal credit/debit card
      For Official Use Only - FOUO
    • E-6 and Below
      • Eligible for lodging both Friday and Saturday nights
      • Receive half credit for room rate
      • May stay in their own room, but will be charged half the contract rate per night’s stay
      • Member’s are responsible for finding a roommate if they do not want to pay for half the room cost (two to a room, both stay at no charge)
      • 125th Services will assist those that need roommates if asked within the 10 day window. Members that cancel their rooms on a routine basis, thereby causing financial burden for their roommate, may have their privileges revoked indefinitely
      • 24 Hour Cancellation Applies (Hotel Policy)
      • Member billed personally for NO SHOW
      • Member is responsible for any additional room charges
      For Official Use Only - FOUO
    • E-7 and Above
      • Eligible for lodging both Friday and Saturday nights
      • Receive full credit for room rate
      • May stay in their own room
      • 24 Hour Cancellation Applies (Hotel Policy)
      • Member billed personally for NO SHOW
      • Member is responsible for any additional room charges
      For Official Use Only - FOUO
    • Things to Remember
      • This is not a benefit, but rather a privilege based upon eligibility of funds and Wing/Group/Unit Commanders discretion (eligibility can be revoked indefinitely)
      • Members are responsible for ensuring vMPF stays current
      • All Members are eligible for lodging both Friday and Saturday nights
      • E-6 and below are charged half price (two members sharing a room stay free) . Members that cancel their rooms on a routine basis, thereby causing financial burden for their roommate, may have their privileges revoked indefinitely
      • E-7 and above may stay in their own room at no charge
      • Must use personal credit card to secure a room (Hotel may allow for cash…ask ahead of time at hotel of preference)
      • 24 Hour Cancellation Applies (Hotel Policy)
      • Member billed personally for NO SHOW
      • Member is responsible for any additional room charges
      • ALWAYS utilize your chain of command first if you are experiencing issues or have questions
      For Official Use Only - FOUO
    • References
      AFI-34-246, 9 November 2007.
      AFI 34-246 ANG Supplement 1, 15 September 2005. (Currently under revision)
      HQ FLANG 34-246, 11 August 2002.
      For Official Use Only - FOUO
    • Questions?
      For Official Use Only - FOUO