Installing and Getting Started with Alfresco
                                                              Doc. v. 0.2 - 0...
After The Presentation You Will Have Learned
                   How To :
 ●   Determine what is the right installation opt...
Installing Alfresco




© 2009, OpenThink Labs. All Rights Reserved
Out-of-the Box Installation Architecture




© 2009, OpenThink Labs. All Rights Reserved
Where is Your Content Stored
 ●   The content in Alfresco is stored in persistent
     back-end systems such as a database...
What are the Components of Alfresco Application
                      Server ?
 ●   The Alfresco Application Server houses...
How can You Access The Application ?
 ●   Using Web Browser
 ●   File Transfer Protocol (FTP) : This is useful to transfer...
Which installtion Option is Suitable for
                 You ?
 ●   Enterprise and Labs Family
      ●   Alfresco Labs Fa...
Operating Systems
 ●   Windows
 ●   Linux
 ●   UNIX
 ●   MacOS




© 2009, OpenThink Labs. All Rights Reserved
Databases
 ●   MySQL
 ●   Oracle
 ●   MS SQL Server




© 2009, OpenThink Labs. All Rights Reserved
Application Servers
 ●   Tomcat
 ●   JBoss
 ●   Info :
      ●   Alfresco uses Spring framework and not EJB framework.
   ...
Portals (Optional)
 ●   JBoss Portal
 ●   Liferay



      NOTE : On Alfresco 3, Portal solution can be
     replaced by A...
Choose the Suitable Software for
             Your Installation
Case Study : Installing on Ubuntu 8.10 Linux




© 2009, O...
Install The Dependencies Packages
 ●   sudo apt-get install imagemagick mysql-server 'openoffice.org-headless' xvfb
     s...
Downlod The Software
 ●   wget -c
     http://us.dl.alfresco.com/release/labs/build-1526/Alfre
 ●   chmod +x Alfresco-Labs...
Language Selection




© 2009, OpenThink Labs. All Rights Reserved
Confirmation




© 2009, OpenThink Labs. All Rights Reserved
Welcome Message




© 2009, OpenThink Labs. All Rights Reserved
Setup Type




© 2009, OpenThink Labs. All Rights Reserved
Destination Location




© 2009, OpenThink Labs. All Rights Reserved
Start Copying Files




© 2009, OpenThink Labs. All Rights Reserved
Installing




© 2009, OpenThink Labs. All Rights Reserved
OpenOffice Location




© 2009, OpenThink Labs. All Rights Reserved
Complete




© 2009, OpenThink Labs. All Rights Reserved
Set up Alfresco Environtment

 ●   cd /alfresco
 ●   Change ALF_HOME and JAVA_HOME
       #!/bin/sh
       # Start or stop...
Set up Virtual Alfresco Environment
 ●   Only have to change ALF_HOME and export JAVA_HOME
 ●   sudo jed virtual_alf.sh

 ...
Change Derby Database to MySQL Database

 ●   This process will wipe out all your data, be very very careful.

          #...
Change Derby Database to MySQL Database (1)

 ●   Change setting from Derby to MySQL :

     cd tomcat/shared/classes/alfr...
Change Derby Database to MySQL Database (2)

 ●   Change setting from Derby to MySQL :

     cd tomcat/shared/classes/alfr...
Change Derby Database to MySQL Database (3)

 ●   We need to change one more file :

     sudo jed custom-hibernate-dialec...
Error : TO FIX
21:54:02,245 ERROR [org.alfresco.repo.content.transform.magick.AbstractImageMagickContentTransformer] Image...
Give it a go
 ●   Share Website

     sudo /alfresco/alfresco.sh start

     http://HOSTNAME:8080/share

     user : admin...
Share Web Sites
                                          Login Page




© 2009, OpenThink Labs. All Rights Reserved
Share Web Sites
                                        Dashboard Page




© 2009, OpenThink Labs. All Rights Reserved
Give it a go
 ●   Web Interface

     sudo /alfresco/alf_start.sh start

     http://HOSTNAME:8080/alfresco

     user : a...
Web Client
                                              Login Page




© 2009, OpenThink Labs. All Rights Reserved
Web Client
                                      Dashboard Page




© 2009, OpenThink Labs. All Rights Reserved
Give it a go
                                   SMB Interface
 ●   For SMB Interface try :

     HOST_IP_ADDRESSalfresco

...
Give it a go
                                   SMB Interface
 ●   For SMB Interface try :

     HOST_IP_ADDRESSalfresco

...
Give it a go
                                   SMB Interface
 ●   Test it using smbclient :




© 2009, OpenThink Labs. A...
Give it a go
                                      FTP Access
 ●   For FTP access try :
     ftp : HOST_IP_ADDRESS

 ●   L...
Give it a go
                                      FTP Access




© 2009, OpenThink Labs. All Rights Reserved
Give it a go
                               WebDAV Access
 ●   For WebDAV access try this in a browser: The browser has re...
Give it a go
                                        WebDAV Access




© 2009, OpenThink Labs. All Rights Reserved
Give it a go
                                      WebDAV Access




© 2009, OpenThink Labs. All Rights Reserved
Start Alfresco at Boot Up
 ●   Create a file :

     sudo jed initialize.sh

                                             ...
Introduction to The Web Client
 ●   Alfresco web client is the web-based application bundled and shipped along with the
  ...
Log in to Alfresco as Administrator
 ●   Login to the default url of alfresco :

     http://<ip-or-servername>:8080/alfre...
Screen Layout
 ●   Tool bar
 ●   Shelf
 ●   Breadcumbs
 ●   Header
 ●   Detail




© 2009, OpenThink Labs. All Rights Rese...
Administration Console

 ●   User and Group Management
 ●   Category Management
 ●   Data Management
 ●   System Informati...
Getting Started with
                           Content Creation
 ●   Create Space
 ●   Create Content
 ●   Create a Link ...
Create Space
 ●   An Alfresco space is a folder with additional properties
     such as business rules and security




© ...
Create Space (2)




© 2009, OpenThink Labs. All Rights Reserved
Create Content

 ●   In Alfresco content is any kind of document, such as a Microsoft Office file, Open
     Office file, ...
Create a Link to Content
 ●   Identify the target document and click on the Copy action (as
     shown in the
     screens...
Create a Link to Content




© 2009, OpenThink Labs. All Rights Reserved
Introduction to Alfresco Share




© 2009, OpenThink Labs. All Rights Reserved
About Dashlet
 ●   Dashlet is a summary component that may or may not have an equivalent page
     component. If there is ...
Available Dashlet -1
 ●   Getting Started
     The Getting Started dashlet gives you options to get started when you acces...
Available Dashlet -2
 ●   Alfresco Network
     The Alfresco Network dashlet is the portal for Alfresco customers to get a...
Available Dashlet -3
 ●   My Profile
     Your My Limited Profile personal dashlet contains summary personal details about...
Available Dashlet -4
 ●   My Workspaces
     Your My Workspaces dashlet displays all Document Workspace sites of
     whic...
Set Up Your Personal Dashboard

 ●   You can set up your personal dashboard to tailor the view you have,
     depending on...
Publish Your Credential
 ●   As part of the site, you want to publish your
     credentials for all site members to view. ...
Create your Collaboration Site
 ●   The next step in the scenario is to create a collaboration site for your
     team. Fr...
Create The Site
 ●   In the application toolbar, click My Dashboard to return to your personal
     dashboard.
 ●   Click ...
© 2009, OpenThink Labs. All Rights Reserved
Set Up Your Site
 ●   The site dashboard displays all information and activities associated with the
     site. It is cust...
Available Dashlets on The Site
 ●   Getting Started
     The Getting Started site dashlet gives you options to get started...
Available Dashlets on The Site -2
 ●   Site Calendar
     Your Site Calendar site dashlet contains a rolled up view of eve...
Customize the Site Dahboard
 ●   You can add and reorder the site dashlets on the site dashboard the same as
     you do w...
Customize the Site Content
 ●   Alfresco Share has the concept of page components which you can add to your site as
     c...
Prepare Your Site for Collaboration
 ●   To make the new site as collaborative as possible, you should prepare the
     fo...
Create an Introduction
 ●   You use the Wiki page component within your site to write your introduction.
     Once it is w...
Add the Introduction to Your
                                   Site Dashboard
 ●   Within your site, click Site Dashboard...
Add Marketing Material or Any Other
              Document
 ●   Within your site, click Document Library on the banner. Th...
Document Library Upload Issue

 ●   Multiple file upload using flash only works on Internet Explore (on Labs 3 Final)
 ●  ...
Update a document
 ●   In the Document Library item list, highlight one of the content items you have uploaded.
 ●   Click...
Update a document -2
 ●   Screenshoot




© 2009, OpenThink Labs. All Rights Reserved
Update a document -3
 ●   Click the browse icon to locate your modified file. Remember that it is appended with
     (Work...
Document Preview Issues
 ●   Reference : http://forums.alfresco.com/en/viewtopic.php?f=9&t=14380
 ●   Solution : Install a...
Schedule a webinar
 ●   As part of promoting this collaboration site, you want to schedule a
     webinar to welcome the n...
To schedule a webinar
 ●   Within your site, click Calendar on the banner. The Calendar page component opens.
 ●   Select ...
Invite members to your site
 ●   After you have set up your collaborative site, you
     can invite people to join it.



...
To Invite People
 ●   Within your site, click Invite on the banner. The
     Invite page displays.

     Screenshoot




©...
To Invite People -2
 ●   In the Search for People section, type the full or partial name of an internal user you
     want...
To Invite People -3
 ●   In the Invite Users list, select a role from the Select Role menu for each user.

     NOTE : If ...
View activities within your site
 ●   Recenlty Modified Dashlet
 ●   Site Activities Dashlet




© 2009, OpenThink Labs. A...
Use SharePoint Protocol (SPP) Support with Your MS Office
                      Documents
 ●   TODO , Refer to the Alfresc...
Reference
 ●   Alfresco, Enterprise Content Management Implementation, Munwar
        Sharif, PACKT Publishing
 ●   Instal...
Q&A


                                              Thanks! ^_^




© 2009, OpenThink Labs. All Rights Reserved
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Installing and Getting Started with Alfresco

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Installing and Getting Started with Alfresco

  1. 1. Installing and Getting Started with Alfresco Doc. v. 0.2 - 05/05/09 Wildan Maulana wildan.m@negeripelangi.com http://wildan.negeripelangi.com © 2009, OpenThink Labs. All Rights Reserved
  2. 2. After The Presentation You Will Have Learned How To : ● Determine what is the right installation option for you ● Install Alfresco and all the required software ● Log in to the Alfresco web client application ● Use the administration console and perform system administration tasks ● Use Alfresco for basic document management © 2009, OpenThink Labs. All Rights Reserved
  3. 3. Installing Alfresco © 2009, OpenThink Labs. All Rights Reserved
  4. 4. Out-of-the Box Installation Architecture © 2009, OpenThink Labs. All Rights Reserved
  5. 5. Where is Your Content Stored ● The content in Alfresco is stored in persistent back-end systems such as a database and file system. ● The database is used to store metadata, includes information like : ● The format of the content ● Date created ● Language ● Security settings © 2009, OpenThink Labs. All Rights Reserved
  6. 6. What are the Components of Alfresco Application Server ? ● The Alfresco Application Server houses : ● Alfresco application, also known as the web client ● Alfresco repository – The Alfresco repository provides a set of reusable cross-cutting content management services such as content storage, query, versioning, and transformation, which may be utilized by one or more applications © 2009, OpenThink Labs. All Rights Reserved
  7. 7. How can You Access The Application ? ● Using Web Browser ● File Transfer Protocol (FTP) : This is useful to transfer files from your local file system to the remote server ● WWW Distributed Authoring and Versioning (WebDAV) : This is primarily designed for editing and managing files on remote web server in a structured way. For example, an application like Adobe Photoshop can directly open and edit a file in the Alfresco content repository. This gives you the flexibility of using your own favorite editor to edit the content on the Alfresco server. ● Common Internet File System (CIFS) : This helps you to map Alfresco as your local file system folder © 2009, OpenThink Labs. All Rights Reserved
  8. 8. Which installtion Option is Suitable for You ? ● Enterprise and Labs Family ● Alfresco Labs Family ● Alfresco Enterprise Family © 2009, OpenThink Labs. All Rights Reserved
  9. 9. Operating Systems ● Windows ● Linux ● UNIX ● MacOS © 2009, OpenThink Labs. All Rights Reserved
  10. 10. Databases ● MySQL ● Oracle ● MS SQL Server © 2009, OpenThink Labs. All Rights Reserved
  11. 11. Application Servers ● Tomcat ● JBoss ● Info : ● Alfresco uses Spring framework and not EJB framework. ● Alfresco utilizes JBoss cache's ability to distribute and maintain data caches, making it possible to build large-scale systems that outperform traditional enterprise content management systems ● Alfresco also utilizes the clustering, failover, and load-balancing facilities of the JBoss application server to increase scalability ● Alfresco's business process management features are powered by the JBoss jBPM tool. © 2009, OpenThink Labs. All Rights Reserved
  12. 12. Portals (Optional) ● JBoss Portal ● Liferay NOTE : On Alfresco 3, Portal solution can be replaced by Alfresco Share © 2009, OpenThink Labs. All Rights Reserved
  13. 13. Choose the Suitable Software for Your Installation Case Study : Installing on Ubuntu 8.10 Linux © 2009, OpenThink Labs. All Rights Reserved
  14. 14. Install The Dependencies Packages ● sudo apt-get install imagemagick mysql-server 'openoffice.org-headless' xvfb swftools sun-java6-jdk sun-java6-jre nfs-common portmap ● Create ImageMagick symlink : sudo ln -s /usr/bin/convert /usr/local/bin/convert ● Create pdf2swf symlink : sudo ln -s /usr/bin/pdf2swf /alfresco/bin/pdf2swf ● NOTE (for compiling the newest swftools you must install): zlib1g-dev, libjpeg62-dev, libgif-dev, libfreetype6-dev packages © 2009, OpenThink Labs. All Rights Reserved
  15. 15. Downlod The Software ● wget -c http://us.dl.alfresco.com/release/labs/build-1526/Alfre ● chmod +x Alfresco-Labs-3Stable-Linux-x86-Install ● sudo ./Alfresco-Labs-3Stable-Linux-x86-Install © 2009, OpenThink Labs. All Rights Reserved
  16. 16. Language Selection © 2009, OpenThink Labs. All Rights Reserved
  17. 17. Confirmation © 2009, OpenThink Labs. All Rights Reserved
  18. 18. Welcome Message © 2009, OpenThink Labs. All Rights Reserved
  19. 19. Setup Type © 2009, OpenThink Labs. All Rights Reserved
  20. 20. Destination Location © 2009, OpenThink Labs. All Rights Reserved
  21. 21. Start Copying Files © 2009, OpenThink Labs. All Rights Reserved
  22. 22. Installing © 2009, OpenThink Labs. All Rights Reserved
  23. 23. OpenOffice Location © 2009, OpenThink Labs. All Rights Reserved
  24. 24. Complete © 2009, OpenThink Labs. All Rights Reserved
  25. 25. Set up Alfresco Environtment ● cd /alfresco ● Change ALF_HOME and JAVA_HOME #!/bin/sh # Start or stop Alfresco server # Set the following to where Tomcat is installed ALF_HOME=/alfresco cd "$ALF_HOME" APPSERVER="${ALF_HOME}/tomcat" export JAVA_HOME="/usr/lib/jvm/java-6-sun-1.6.0.10/" # Set any default JVM values export JAVA_OPTS='-Xms128m -Xmx512m -XX:MaxPermSize=128m -server' # Following only needed for Sun JVMs before to 1.5 update 8 export JAVA_OPTS="${JAVA_OPTS} -XX:CompileCommand=exclude,org/apache/lucene/index/IndexReader$1, doBody -XX:CompileCommand=exclude,org/alfresco/repo/search/impl/lucene/index/IndexInfo$Merger, mergeIndexes -XX:CompileCommand=exclude,org/alfresco/repo/search/impl/lucene/index/IndexInfo$Merger, mergeDeletions" # if [ "$1" = "start" ]; then "${APPSERVER}/bin/startup.sh" # if [ -r ./virtual_start.sh ]; then # sh ./virtual_start.sh # fi # if [ -r "$ALF_HOME"/start_oo.sh ]; then # sh "$ALF_HOME"/start_oo.sh # fi elif [ "$1" = "stop" ]; then "${APPSERVER}/bin/shutdown.sh" # if [ -r ./virtual_start.sh ]; then # sh ./virtual_stop.sh # fi # if [ -r "$ALF_HOME"/start_oo.sh ]; then # killall soffice.bin # fi fi © 2009, OpenThink Labs. All Rights Reserved
  26. 26. Set up Virtual Alfresco Environment ● Only have to change ALF_HOME and export JAVA_HOME ● sudo jed virtual_alf.sh #!/bin/sh # Start or stop Alfresco server # Set the following to where Tomcat is installed ALF_HOME=/alfresco cd "$ALF_HOME" APPSERVER="$ALF_HOME"/virtual-tomcat export JAVA_HOME="/usr/lib/jvm/java-6-sun-1.6.0.10/" # Start virtual-tomcat # if [ "$1" = "start" ]; then "$APPSERVER"/bin/startup.sh elif [ "$1" = "stop" ]; then "$APPSERVER"/bin/shutdown.sh fi © 2009, OpenThink Labs. All Rights Reserved
  27. 27. Change Derby Database to MySQL Database ● This process will wipe out all your data, be very very careful. #sudo mysql -p < /alfresco/extras/databases/mysql/db_setup.sql ● See if the database is there : © 2009, OpenThink Labs. All Rights Reserved
  28. 28. Change Derby Database to MySQL Database (1) ● Change setting from Derby to MySQL : cd tomcat/shared/classes/alfresco/extension/ ● Locate and open the following two files : sudo jed custom-repository.properties ● Change the dir.root to the absoulte path of the data folder : # Sample custom content and index data location # dir.root=/alfresco/alf_data dir.indexes=/alfresco/alf_data/lucene-indexes © 2009, OpenThink Labs. All Rights Reserved
  29. 29. Change Derby Database to MySQL Database (2) ● Change setting from Derby to MySQL : cd tomcat/shared/classes/alfresco/extension/ ● Locate and open the following two files : sudo jed custom-repository.properties ● Change the dir.root to the absoulte path of the data folder : # Sample custom content and index data location # dir.root=/alfresco/alf_data dir.indexes=/alfresco/alf_data/lucene-indexes © 2009, OpenThink Labs. All Rights Reserved
  30. 30. Change Derby Database to MySQL Database (3) ● We need to change one more file : sudo jed custom-hibernate-dialect.properties # # Derby dialect # #hibernate.dialect=org.hibernate.dialect.DerbyDialect # # HSQL dialect # #hsql#hibernate.dialect=org.hibernate.dialect.HSQLDialect # # MySQL dialect (default) # hibernate.dialect=org.hibernate.dialect.MySQLInnoDBDialect # # PostgreSQL dialect # #postgresql#hibernate.dialect=org.hibernate.dialect.PostgreSQLDialect #postgresql#hibernate.query.substitutions=true TRUE, false FALSE © 2009, OpenThink Labs. All Rights Reserved
  31. 31. Error : TO FIX 21:54:02,245 ERROR [org.alfresco.repo.content.transform.magick.AbstractImageMagickContentTransformer] ImageMagickContentTransformer not available: Failed to perform ImageMagick transformation: Execution result: os: Linux command: [/usr/local/bin/convert, /opt/Alfresco/tomcat/temp/Alfresco/ImageMagickContentTransformer_init_source_62025.gif, /opt/Alfresco/tomcat/temp/Alfresco/ImageMagickContentTransformer_init_target_62026.png] succeeded: false exit code: 1 out: err: Cannot run program "/usr/local/bin/convert": java.io.IOException: error=2, No such file or directory 21:54:04,407 INFO [org.alfresco.config.xml.XMLConfigService$PropertyConfigurer] Loading properties file from class path resource [alfresco/file-servers.properties] 21:54:08,877 ERROR [org.alfresco.repo.content.transform.RuntimeExecutableContentTransformer] Failed to start a runtime executable content transformer: Execution result: os: Linux command: [/opt/Alfresco/bin/pdf2swf, -V] succeeded: false exit code: 1 out: err: Cannot run program "/opt/Alfresco/bin/pdf2swf": java.io.IOException: error=2, No such file or directory Solution : apt-get install swftools © 2009, OpenThink Labs. All Rights Reserved
  32. 32. Give it a go ● Share Website sudo /alfresco/alfresco.sh start http://HOSTNAME:8080/share user : admin password :admin © 2009, OpenThink Labs. All Rights Reserved
  33. 33. Share Web Sites Login Page © 2009, OpenThink Labs. All Rights Reserved
  34. 34. Share Web Sites Dashboard Page © 2009, OpenThink Labs. All Rights Reserved
  35. 35. Give it a go ● Web Interface sudo /alfresco/alf_start.sh start http://HOSTNAME:8080/alfresco user : admin password :admin © 2009, OpenThink Labs. All Rights Reserved
  36. 36. Web Client Login Page © 2009, OpenThink Labs. All Rights Reserved
  37. 37. Web Client Dashboard Page © 2009, OpenThink Labs. All Rights Reserved
  38. 38. Give it a go SMB Interface ● For SMB Interface try : HOST_IP_ADDRESSalfresco http://HOSTNAME:8080/alfresco user : admin password :admin © 2009, OpenThink Labs. All Rights Reserved
  39. 39. Give it a go SMB Interface ● For SMB Interface try : HOST_IP_ADDRESSalfresco http://HOSTNAME:8080/alfresco user : admin password :admin © 2009, OpenThink Labs. All Rights Reserved
  40. 40. Give it a go SMB Interface ● Test it using smbclient : © 2009, OpenThink Labs. All Rights Reserved
  41. 41. Give it a go FTP Access ● For FTP access try : ftp : HOST_IP_ADDRESS ● Login as : user: admin pass: admin © 2009, OpenThink Labs. All Rights Reserved
  42. 42. Give it a go FTP Access © 2009, OpenThink Labs. All Rights Reserved
  43. 43. Give it a go WebDAV Access ● For WebDAV access try this in a browser: The browser has read only permissions. http://HOST_IP_ADDRESS:8080/alfresco/webdav user : admin pass : admin ● You can also access this through a Windows Mapped drive or Nautilus File Manager to have read/write permission. © 2009, OpenThink Labs. All Rights Reserved
  44. 44. Give it a go WebDAV Access © 2009, OpenThink Labs. All Rights Reserved
  45. 45. Give it a go WebDAV Access © 2009, OpenThink Labs. All Rights Reserved
  46. 46. Start Alfresco at Boot Up ● Create a file : sudo jed initialize.sh #!/bin/sh ● Add these lines : ALF_HOME=/alfresco echo "Creating init.d links" ln -s $ALF_HOME/alfresco.sh /etc/init.d/alfresco ln -s $ALF_HOME/virtual_alf.sh /etc/init.d/virtual_alf ● Lets make it update-rc.d alfresco defaults executable : ln -s $ALF_HOME/alfresco.sh /etc/init.d/alfresco ln -s $ALF_HOME/virtual_alf.sh /etc/init.d/virtual_alf update-rc.d alfresco defaults chmod 777 initialize.sh update-rc.d virtual_alf defaults ● Run it : sudo ./initialize.sh ● Reboot and see what happens © 2009, OpenThink Labs. All Rights Reserved
  47. 47. Introduction to The Web Client ● Alfresco web client is the web-based application bundled and shipped along with the Alfresco repository. Using any web browser you can connect to the web client application. You will be able to manage users, security, content, business rules, and everything related to your enterprise content stored in Alfresco through the web client. © 2009, OpenThink Labs. All Rights Reserved
  48. 48. Log in to Alfresco as Administrator ● Login to the default url of alfresco : http://<ip-or-servername>:8080/alfresco ● User : admin Pass : admin © 2009, OpenThink Labs. All Rights Reserved
  49. 49. Screen Layout ● Tool bar ● Shelf ● Breadcumbs ● Header ● Detail © 2009, OpenThink Labs. All Rights Reserved
  50. 50. Administration Console ● User and Group Management ● Category Management ● Data Management ● System Information © 2009, OpenThink Labs. All Rights Reserved
  51. 51. Getting Started with Content Creation ● Create Space ● Create Content ● Create a Link to Content © 2009, OpenThink Labs. All Rights Reserved
  52. 52. Create Space ● An Alfresco space is a folder with additional properties such as business rules and security © 2009, OpenThink Labs. All Rights Reserved
  53. 53. Create Space (2) © 2009, OpenThink Labs. All Rights Reserved
  54. 54. Create Content ● In Alfresco content is any kind of document, such as a Microsoft Office file, Open Office file, PDF, HTML, XML, text, image, audio, or video file. ● Each content item is made of two main elements, the content itself and the information about the content, called metadata or properties. By default each content item will have properties such as title, description, author, and audit trail information such as creator, creation date, modifier, and modification date. © 2009, OpenThink Labs. All Rights Reserved
  55. 55. Create a Link to Content ● Identify the target document and click on the Copy action (as shown in the screenshot on the previous page). ● The document will be placed in the clipboard as shown in the screenshot below. ● Go to the space where you would like to create the link to the content. ● Click on the Paste Content as Link icon shown in the screenshot below. © 2009, OpenThink Labs. All Rights Reserved
  56. 56. Create a Link to Content © 2009, OpenThink Labs. All Rights Reserved
  57. 57. Introduction to Alfresco Share © 2009, OpenThink Labs. All Rights Reserved
  58. 58. About Dashlet ● Dashlet is a summary component that may or may not have an equivalent page component. If there is a complementary page component, the related dashlet displays the information generated from it. Dashlets only appear on the personal or site dashboards. © 2009, OpenThink Labs. All Rights Reserved
  59. 59. Available Dashlet -1 ● Getting Started The Getting Started dashlet gives you options to get started when you access Share for the first time. Once you are familiar with Share, you can remove it. This dashlet displays by default. ● My Calendar Your My Calendar personal dashlet contains a rolled up view of events that you have created, as well as events for each site of which you are a member, providing quick access to each of them. This dashlet displays by default. ● RSS Feed By default, the RSS Feed personal dashlet displays all Global Alfresco RSS feeds. You can configure it to personalize your feeds. You can also add and configure as many instances of this dashlet as you want. This dashlet displays by default. © 2009, OpenThink Labs. All Rights Reserved
  60. 60. Available Dashlet -2 ● Alfresco Network The Alfresco Network dashlet is the portal for Alfresco customers to get all the latest news and views, as well as the following: ● A knowledge base ● Ability to track your tickets ● Check in notices ● Documentation ● Downloads ● Alfresco Calendar It provides a feed to the latest activities on the Network. ● My Sites' Activities Your My Sites’ Activities personal dashlet tracks the most recent activities that have been performed in any site of which you are a member. © 2009, OpenThink Labs. All Rights Reserved
  61. 61. Available Dashlet -3 ● My Profile Your My Limited Profile personal dashlet contains summary personal details about you, based on your detailed profile. ● My Sites Your My Sites personal dashlet lists all sites that you have created or of which you are a member, providing quick access to each of them. ● Documents I'm Editing Your Documents I’m Editing personal dashlet lists all the documents you have checked out in all the sites of which you are a member, providing quick access to Editing them. ● CMIS Feed Your CMIS Feed dashlet displays links specific to the Content Management Interoperability Services (CMIS) specification and implementation. © 2009, OpenThink Labs. All Rights Reserved
  62. 62. Available Dashlet -4 ● My Workspaces Your My Workspaces dashlet displays all Document Workspace sites of which you are a member, providing quick access to each of them. © 2009, OpenThink Labs. All Rights Reserved
  63. 63. Set Up Your Personal Dashboard ● You can set up your personal dashboard to tailor the view you have, depending on your requirements. You Can : ● Modify the dashboard appearance – view as one, two, three, or four columns ● Add and remove personal dashlets DEMO © 2009, OpenThink Labs. All Rights Reserved
  64. 64. Publish Your Credential ● As part of the site, you want to publish your credentials for all site members to view. You publish your credentials via your My Profile page component. It enables you to: ● Edit your profile ● Change your password ● Specify your settings DEMO © 2009, OpenThink Labs. All Rights Reserved
  65. 65. Create your Collaboration Site ● The next step in the scenario is to create a collaboration site for your team. From here, your team will be able to : ● Share and manage content ● Schedule and manage meeting events ● Have group discussions ● Write blogs ● Author content online and share with others via a wiki © 2009, OpenThink Labs. All Rights Reserved
  66. 66. Create The Site ● In the application toolbar, click My Dashboard to return to your personal dashboard. ● Click Create Site in the My Sites personal dashlet. © 2009, OpenThink Labs. All Rights Reserved
  67. 67. © 2009, OpenThink Labs. All Rights Reserved
  68. 68. Set Up Your Site ● The site dashboard displays all information and activities associated with the site. It is customized by the site owner. ● You can set up your new site to meet your team’s requirements. You can: ● Customize the site dashboard using site dashlets ● Customize the site by adding or removing page components on the site © 2009, OpenThink Labs. All Rights Reserved
  69. 69. Available Dashlets on The Site ● Getting Started The Getting Started site dashlet gives you options to get started when you access Share for the first time. Once you are familiar with Share, you can remove it. ● Recently Modified Documents Your Recently Modified Documents site dashlet lists all documents that you have created or modified in the last 7 days, providing quick access to each of them. ● Site Activities Your Site Activities site dashlet tracks the most recent activities that have been performed in the current site. ● Site Profile Your Site Profile site dashlet displays summary details about the current site. ● Site Colleagues The Site Colleagues site dashlet displays all members of this site and their assigned role. This dashlet displays by default. © 2009, OpenThink Labs. All Rights Reserved
  70. 70. Available Dashlets on The Site -2 ● Site Calendar Your Site Calendar site dashlet contains a rolled up view of events that you have created, as well as events for each site of which you are a member, providing quick access to each of them. ● Site Wiki Your Site Wiki site dashlet enables you to display content from the Wiki page component. You can configure this dashlet to select the page you want it to display. ● RSS Feed By default, the RSS Feed site dashlet displays all Global Alfresco RSS feeds. You can configure this dashlet to personalize your feeds. You can also add and configure as many instances of this dashlet on the site dashboard as you want ● Site Links The Site Links site dashlet displays the web links relevant to the current site. © 2009, OpenThink Labs. All Rights Reserved
  71. 71. Customize the Site Dahboard ● You can add and reorder the site dashlets on the site dashboard the same as you do with personal dashlets on your personal dashboard. ● Ensure you are in your new site and click Customize Dashboard on the banner. The Customize Site Dashboard page where you add and remove site dashlets appears. ● Click Add Dashlets and add Site Wiki to your site dashboard. ● Click OK. The configuration is saved and you return to the updated site dashboard. © 2009, OpenThink Labs. All Rights Reserved
  72. 72. Customize the Site Content ● Alfresco Share has the concept of page components which you can add to your site as customized functionality. A page component has rich functionality and is URL addressable. ● Ensure you are within your new site and click Customize Site on the banner. On the Customize Site page, you can add and remove page components. The available page components are: – Wiki – Blog – Document Library – Calendar : The Calendar page component enables you to schedule and track events for all sites you own or of which you are a member. – Links – Discussions ● Click Cancel to return to the site dashboard © 2009, OpenThink Labs. All Rights Reserved
  73. 73. Prepare Your Site for Collaboration ● To make the new site as collaborative as possible, you should prepare the following before inviting any users: ● An introduction and explanation for the site (Wiki) ● A set of marketing material documents (Document Library) ● A scheduled webinar introducing everyone to the site (Calendar) © 2009, OpenThink Labs. All Rights Reserved
  74. 74. Create an Introduction ● You use the Wiki page component within your site to write your introduction. Once it is written, you add it to the Wiki dashlet on your site dashboard. ● Within your site, click Wiki on the banner. The Wiki page component opens. ● Click New Page and give the page the title Welcome to our collaboration site. ● Add the following content The purpose of this collaboration site is to share information for the project and ensure that communication is as easy as possible. ● Add the tag collaboration ● Click Save. The new page displays © 2009, OpenThink Labs. All Rights Reserved
  75. 75. Add the Introduction to Your Site Dashboard ● Within your site, click Site Dashboard on the banner. This returns you to the site dashboard for the current site. ● Click Configure in the Wiki dashlet. The Select Wiki Page page displays. ● Click OK to accept the page you have just created. The text from this wiki page displays in the Wiki dashlet. © 2009, OpenThink Labs. All Rights Reserved
  76. 76. Add Marketing Material or Any Other Document ● Within your site, click Document Library on the banner. The Document Library page component opens. ● Click Upload to load your three content items. The Upload File(s) page opens. ● Click the browse button to locate any three pieces of content on your computer to upload. The Upload File(s) page displays the three content items as a list. ● Click Upload File(s). The content items display their upload status. ● Click OK when all content is 100% complete. The page closes and the Document Library displays the selected content items. © 2009, OpenThink Labs. All Rights Reserved
  77. 77. Document Library Upload Issue ● Multiple file upload using flash only works on Internet Explore (on Labs 3 Final) ● As workaround, we will completely disable this feature and using traditional HTML upload. ● Reference : http://forums.alfresco.com/en/viewtopic.php?f=9&t=15501 © 2009, OpenThink Labs. All Rights Reserved
  78. 78. Update a document ● In the Document Library item list, highlight one of the content items you have uploaded. ● Click the Edit Offline action associated with this content from the dynamic menu. The content moves to the Documents I’m Editing view, indicating that the document is checked out to you. ● Choose to save the file and click OK to save the content item in a location from which you can edit it. Note The content name will be appended with (Working Copy) in the location in which you save it. ● Navigate to this content item on your personal computer, change a word, and save it. ● In the browsing pane, ensure I’m Editing is the selected view under Documents. ● In the item list, select the document you modified and click the Upload New Version action. The Update File page displays. © 2009, OpenThink Labs. All Rights Reserved
  79. 79. Update a document -2 ● Screenshoot © 2009, OpenThink Labs. All Rights Reserved
  80. 80. Update a document -3 ● Click the browse icon to locate your modified file. Remember that it is appended with (Working Copy). Once you select it, it displays in the Update File page. ● Specify whether it is a minor or major version, type any comments you have, and click Upload File(s). ● Click OK when all content is 100% complete. The updated content item displays in its original location in the library. © 2009, OpenThink Labs. All Rights Reserved
  81. 81. Document Preview Issues ● Reference : http://forums.alfresco.com/en/viewtopic.php?f=9&t=14380 ● Solution : Install and compile the newest package (0.9) © 2009, OpenThink Labs. All Rights Reserved
  82. 82. Schedule a webinar ● As part of promoting this collaboration site, you want to schedule a webinar to welcome the new users and discuss the purpose of the site. © 2009, OpenThink Labs. All Rights Reserved
  83. 83. To schedule a webinar ● Within your site, click Calendar on the banner. The Calendar page component opens. ● Select the date you want to have the webinar and click Add within that date. The Add Event page displays. Screenshoot ● Enter the webinar details and click OK. You return to the calendar with your new webinar displayed on the date you scheduled it. © 2009, OpenThink Labs. All Rights Reserved
  84. 84. Invite members to your site ● After you have set up your collaborative site, you can invite people to join it. © 2009, OpenThink Labs. All Rights Reserved
  85. 85. To Invite People ● Within your site, click Invite on the banner. The Invite page displays. Screenshoot © 2009, OpenThink Labs. All Rights Reserved
  86. 86. To Invite People -2 ● In the Search for People section, type the full or partial name of an internal user you want to invite and click Search. Important : If you do not have any users for this installation add them in Alfresco Explorer. ● Click Add associated with the user you want to add. The user displays in the Invite Users list. ● In the Add External Users section, type the first name, last name, and email for the external user you want to invite, then click Add. © 2009, OpenThink Labs. All Rights Reserved
  87. 87. To Invite People -3 ● In the Invite Users list, select a role from the Select Role menu for each user. NOTE : If you want to assign all users the same role, select a role from the Set All Roles to menu to apply to all of the users listed. The role displays in the menu. Screenshoot ● Click Invite. You are notified that the invite has been sent via email to each member invited. © 2009, OpenThink Labs. All Rights Reserved
  88. 88. View activities within your site ● Recenlty Modified Dashlet ● Site Activities Dashlet © 2009, OpenThink Labs. All Rights Reserved
  89. 89. Use SharePoint Protocol (SPP) Support with Your MS Office Documents ● TODO , Refer to the Alfresco Tutorial Getting Started with SharePoint Protocol Support © 2009, OpenThink Labs. All Rights Reserved
  90. 90. Reference ● Alfresco, Enterprise Content Management Implementation, Munwar Sharif, PACKT Publishing ● Installing Alfresco Lab 3 Stable on Ubuntu 8.10, http://wiki.alfresco.com/wiki/Installing_Alfresco_Lab_3_Stable_on_Ubuntu ● Alfresco Labs 3 Stable - Getting Started with Alfresco Share, Alfresco Software Inc © 2009, OpenThink Labs. All Rights Reserved
  91. 91. Q&A Thanks! ^_^ © 2009, OpenThink Labs. All Rights Reserved
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