Exploring Cultural History Online -- Winding Rivers Library System Kickoff Event


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Slides from the Winding Rivers Library system's Exploring Cultural History Online kickoff event, La Crosse, Wisconsin, June 19, 2014. The WRLS ECHO project is an LSTA-funded initiative to digitize photographs and postcards held by member libraries and local historical societies in the region. Presented by Emily Pfotenhauer, Recollection Wisconsin Program Manager, WiLS.

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  • Once you have your selection criteria, it may not be possible to review/select everything at once, so how might you sequence the process? Again, the answer will be different for each organization.

    Think about what’s
    most significant to your organization?
    most extensive? (and therefore a more coherent body of material to manage)
    most requested/used?
    Easiest to tackle (e.g. most familiar, most ready for ingest – a quick win for your digital preservation process; very helpful when you are having to prove the value of your efforts to a reluctant administration)
    Oldest (possible historical importance)
    Newest (possible immediate interest)
    Mandated (via local policies, legislation, etc.)
    At risk? If it were no longer available, what digital files would be the hardest to replace? Some formats become obsolete a lot faster than other formats. PDFs are viable for a really long time – video files, however, get old very quickly.
  • Copyright demo
  • Exploring Cultural History Online -- Winding Rivers Library System Kickoff Event

    1. 1. Exploring Cultural History Online Emily Pfotenhauer, Recollection Wisconsin Program Manager, WiLS emily@wils.org Slides and handouts: recollectionwisconsin.org/wrls
    2. 2. Today’s agenda • Why digitize? • Recollection Wisconsin and how the WRLS ECHO project fits in • Selecting materials • Copyright issues • Marketing your collection • Use of your collection Wisconsin Department of Transportation Library http://content.mpl.org/cdm/compoundobject/collectio n/WDTL/id/1151/rec/7
    3. 3. South Wood County Historical Museum http://content.mpl.org/cdm/singleitem/collecti on/swch/id/1229/rec/232 Why digitize?
    4. 4. South Wood County Historical Museum http://content.mpl.org/cdm/singleitem/collecti on/swch/id/1229/rec/232 Why digitize? • Reach new audiences • Improve access to “invisible” materials • Protect fragile or heavily used materials • Learn more about your collections • Connect to your community • Contribute to our collective knowledge
    5. 5. Why digitize? – from WRLS grant application • “Bring the rich local history of western Wisconsin to the world.” • “Help the residents of the WRLS area increase their awareness of their civic heritage and the unique features of their communities.” • “Promote awareness of local public libraries as community centers which gather, share and preserve the elements of local history, information and culture.”
    6. 6. recollectionwisconsin.org provides free access to a growing set of state and local history resources from the collections of libraries, archives, museums and historical societies across Wisconsin. South Wood County Historical Museum http://content.mpl.org/u?/swch,64
    7. 7. Recollection Wisconsin also provides guidelines, training and support to contributing partners and offers opportunities for visitors to share their own stories, images and comments. UW-Madison Archives http://digital.library.wisc.edu/1711.dl/SSRecIDSearch?repl1=UW&r epl2=UW.uwar00831.bib
    8. 8. Program sponsors and partners • WiLS (Wisconsin Library Services) • Milwaukee Public Library • University of Wisconsin-Madison • Wisconsin Historical Society • Nicholas Family Foundation • Academic libraries, public libraries, archives, museums, and historical societies around the state Wisconsin Historical Society http://content.wisconsinhistory.org/cdm/ref/collection/maps/id/248
    9. 9. Current Contributing Partners recollectionwisconsin.org/map
    10. 10. • Apply Recollection Wisconsin standards and guidelines for digital imaging, metadata, and digital preservation • Ensure that digitized resources are freely available to the public for personal, educational, informational, recreational and research use • Ensure that digitized resources are in the public domain or cleared for public access • Accept responsibility for preservation of digital master files Contributing Partners are expected to . . . Mount Horeb Public Library http://digital.library.wisc.edu/1711.dl/SSRecIDSearch?rep l1=WI&repl2=WI.hitch0187.bib
    11. 11. Founded as Wisconsin Heritage Online in 2004 – Original mission: “to inspire education and discovery by making Wisconsin’s cultural heritage available to the public via the World Wide Web” New name, Recollection Wisconsin, and new website launched in 2013 – Addition to mission: “and provide opportunities for audiences to discover personal connections to the past.” Three Lakes Historical Society http://content.mpl.org/u?/tlhs,88
    12. 12. Recollect: to recall or remember Re-collect: to bring together • Recollection means: the act or power of recollecting, or recalling to mind; remembrance • Re-collection means: the act of collecting, gathering, or assembling again • It’s a “collection” of Wisconsin databases • It’s a way to “re” connect to our collective history • It’s about “re” interpreting collections
    13. 13. June 2014: recollectionwisconsin.org includes… 134,540 historical resources from 211 digital collections …and more content is added every month. McMillan Memorial Library, Wisconsin Rapids http://content.mpl.org/u?/mcml,1319
    14. 14. Behind the recollectionwisconsin.org website is a search engine that brings together information about digital items contributed by our partners. This search engine is like a bridge, linking users to content from around the state. Oshkosh Public Library http://oshkoshpub.cdmhost.com/cdm/ref/collec tion/p15089coll3/id/24
    15. 15. Eau Claire Ashland Metadata, links and thumbnail images harvested by UW-Madison GLS using OAI-PMH (Open Archives Initiative Protocol for Metadata Harvesting) Search results link users back to original sourceManitowoc
    16. 16. wiscohisto.tumblr.com
    17. 17. Online Exhibits: Stories from Wisconsin Collections --Civil Rights movement in Milwaukee --Bicycling in early Wisconsin --Native American bandolier bags --Wisconsin department stores --Stories from city directories --Deer hunting What exhibits might come out of this project? --Life on the Mississippi --Norwegians in Wisconsin --??
    18. 18. Digital Public Library of America dp.la Bringing Wisconsin’s collections to a national stage
    19. 19. Digital Public Library of America dp.la “The Digital Public Library of America (DPLA) brings together the riches of America’s libraries, archives, and museums, and makes them freely available to the world. It strives to contain the full breadth of human expression, from the written word, to works of art and culture, to records of America’s heritage, to the efforts and data of science.” • Conversations are underway to establish a content hub for DPLA in Wisconsin. Hubs are “the on-ramp to the DPLA” for local organizations. • Minnesota Digital Library reported a 50% increase in digital collections use after joining the DPLA.
    20. 20. What do you mean, digitize? • Select materials • Reformat materials (scan or photograph) • Add metadata (descriptive information) • Provide access • Store and maintain digital files and data (digital preservation) Wisconsin Historical SocietyMilwaukee Public Library http://content.mpl.org/u?/mcml,1319
    21. 21. Defining a digital collection • A good digital collection… – Is open and publicly accessible – Is searchable - Includes keywords and other descriptive information (metadata) so users can find what they’re looking for and learn more about individual items – Uses software that is sustainable (will be around for a long time) and interoperable (can be migrated or shared) – Remains true to the original materials – Respects intellectual property rights
    22. 22. Before you even start….. • Don’t scan a mess! Take the time to assess and organize your originals. • A digital project is an ideal time to evaluate collection conditions and rehouse materials as needed. • Resources for collections care and organization: – Wisconsin Historical Society Field Services staff – Wisconsin Archives Mentoring Service http://www.uwosh.edu/archives/wams/ – National Park Service Conserve-O-Grams http://www.nps.gov/museum/publications/conserveogra m/cons_toc.html
    23. 23. Selecting materials (LSTA guidelines) • Collections must have broad appeal • May have research value and/or is of particular interest to key audiences • Organized around a specific subject, theme or creator • Manageable size/scale • Related to the history, culture, environment, government or economy of the state of Wisconsin
    24. 24. Who’s your audience? Milwaukee Public Library http://content.mpl.org/cdm/singleitem/collection/ MilwWaterwa/id/462/rec/6
    25. 25. Who’s your audience? Milwaukee Public Library http://content.mpl.org/cdm/singleitem/collection/ MilwWaterwa/id/462/rec/6 • Local residents • Former residents • Students and teachers • Genealogists • Hobbyists (e.g. Civil War re-enactors, railroad buffs) • Academic researchers • Curious Wisconsinites
    26. 26. Selection - Setting Priorities Ask yourself which materials are… • most significant to your community? • most requested/ used? • easiest? • oldest? • newest? • at risk? Wisconsin Historical Society WHi-36392
    27. 27. What’s already out there? • Wisconsin Historical Society – Wisconsin Historical Images: wisconsinhistory.org/whi – Gerhard Gessel (Alma area) – Charles Van Schaick (Black River Falls) • La Crosse Public Library and UW-La Crosse – La Crosse History Unbound: lacrossehistory.org • UW-La Crosse – Historic Steamboat Collection – Campus history
    28. 28. Considering copyright: Can I put this online? • Disclaimer: I am not a lawyer. • Owning a physical item does not necessarily (or generally) mean you hold the copyright to that item. UW-Milwaukee Libraries http://collections.lib.uwm.edu/cdm/ref/coll ection/gfmmke/id/483
    29. 29. Copyright: Key Questions • Is it published or unpublished? • When was it created? • Who created it? • Is the creator still alive? Grant County Historical Society
    30. 30. What’s the copyright status? • Item is in the public domain – No longer under copyright; you’re free to use • Item is in copyright – Contact copyright holder to request permission to publish online • Item is an orphan work: presumed to be in copyright, but copyright holder is unknown or cannot be located – You may decide to put online, but be prepared to remove item from digital collection if challenged
    31. 31. What’s in the public domain in 2014? • Any work published before 1923 • Works published between 1923-1977; copyright was not registered or renewed – studies show that 93% of 1923-1977 publications were not renewed • Unpublished works; creator died before 1944 – in copyright until 70 years after death of creator • Unpublished, anonymous works created before 1894 – in copyright until 120 years after date of creation • Works created by U.S. government or state of Wisconsin employees as part of their official duties
    32. 32. Thinking about Orphan Works • Orphan work = in copyright, but copyright holder cannot be identified or located • “Orphan Works: Statement of Best Practices” (Society of American Archivists, 2009): Outlines steps for attempting to identify and locate rights holder in a systematic, documented way, a.k.a. due diligence • “Holdings in archival collections should be used, not left unused because of obscure ownership status.” • “Common sense should apply.” Older, anonymous, easy to take down vs. Recent, professional, prominent
    33. 33. Dealing with Orphan Works 1) Who created it? Look at context clues. 2) Who holds the rights? Is the creator still alive? Copyright passes to heirs. Was item produced as “work for hire”? 3) How do we locate the rights holder? Look for archives that hold a creator’s papers. Look at existing works about the creator. Look for heirs/family members (genealogy). Document the search – keep copies of all correspondence.
    34. 34. Fair Use Code of Best Practices in Fair Use for Academic and Research Libraries, Association of Research Libraries, 2012 “It is fair use to create digital versions of a library’s special collections and archives and to make these versions electronically accessible in appropriate contexts.” http://www.arl.org/storage/documents/publications /fair-use-infographic-aug2013.pdf
    35. 35. Fair Use -- Caveats • Materials should not be in print or easily available. • Damaging or sensitive private information (such as social security numbers) should be hidden. • Full citations should properly identify and lead back to the original. (importance of good metadata!) • Attempts should be made to find copyright holders and get permission. Libraries and archives should document that they have taken these steps.
    36. 36. Copyright: use caution and common sense, but don’t let it paralyze you. UW-Milwaukee Libraries http://collections.lib.uwm.edu/cdm/ref/coll ection/gfmmke/id/483
    37. 37. Copyright Exercise 1) What’s the copyright status? 2) If you’re not sure, how would you figure it out? 3) What’s your next step? UW-Milwaukee Libraries http://collections.lib.uwm.edu/cdm/ref/coll ection/gfmmke/id/483
    38. 38. It’s online! Now what? UW-Madison Archives
    39. 39. Getting the word out • Send a press release to local media (template provided by WRLS) • Host an opening event or exhibition (developed in coordination with WRLS) • Printed promo materials (provided by WRLS) • Send someone with a laptop to popular local spots or events to demonstrate the collection • Request that the Chamber of Commerce and other relevant local organizations link to the new digital collections from their websites.
    40. 40. Getting the word out (con’t) • Add a link on your own website with an introduction/historical context • Highlight an item of the day/week/month on Facebook, Twitter, Pinterest, etc. • Upload a few digitized images to Flickr with descriptions that point back to your related digital and physical collections. • Contribute to relevant pages on Wikipedia and include references pointing to specific digital materials.
    41. 41. Someone provides more information or suggests a correction. Who will respond? Who will update the record? South Wood County Historical Museum http://content.mpl.org/u?/swch,139
    42. 42. Someone wants to know more about an image or a photographer. Do you have reference staff and/or local experts who can help? UW-Madison Archives
    43. 43. Someone wants a copy of an image. How will you provide it? On CD, by email? Will you charge a fee? Milwaukee Public Library http://content.mpl.org/cdm/singleitem/collect ion/HstoricPho/id/4367/rec/3
    44. 44. Someone wants permission to publish an image in a book/magazine/newsl etter. Will permissions need to be secured from the rights holder? Wisconsin Historical Society WHi-19562
    45. 45. Someone says they don’t want that photo of themselves/their grandfather/their child online. How do you respond? Waterford Public Library
    46. 46. Tips from other digitizers If I could do it all over again, I would: – Tackle a smaller group of materials at first – Make sure two people started the project at the same time so we could help each other – Start with a clearer plan – Take the time to sort and research the physical collection before digitizing – Have firm deadlines to help me stay on track
    47. 47. McMillan Memorial Library http://content.mpl.org/cdm/singleitem/collect ion/mcml/id/178/rec/33 Twitter: @recollectionwi Facebook: facebook.com/recollectionwi sconsin Monthly email newsletter: sign up at recollectionwisconsin.org/newslett ers
    48. 48. Thank You! Mineral Point Historical Society http://content.wisconsinhistory.org/cdm/singleit em/collection/mphs/id/3/rec/29 Emily Pfotenhauer, Recollection Wisconsin Program Manager, WiLS emily@wils.org Slides and handout: recollectionwisconsin.org /wrls