FLEX/HS Yearlong Orientation
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FLEX/HS Yearlong Orientation






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  • OPENING AND INTRODUCTIONS (have all the delegates and chaperones introduce themselves to the group.) ICEBREAKER? OBJECTIVES Through your participation in Wisconsin 4-H & Youth Conference you will: Be prepared to actively contribute to a 4-H club, neighborhood, school, or other aspect of your community. Learn about a variety of 4-H and other UW-Extension youth programs. Experience hands-on “action-learning" in a campus atmosphere. Strengthen your communication, leadership and other life skills. Gain knowledge you can use in programs in your own community. Exchange ideas and form friendships with youth from diverse backgrounds. DISCUSS COUNTY AND FINANCIAL OBLIGATIONS
  • REMINDERS ABOUT FORMS: PLEASE CHECK: Make sure that all necessary signatures are on all three forms (Youth Expectation, Health Form and Water Liability Waiver) Be sure to include a photo with the health form. 3) Remind delegates and chaperones that Water Sports Liability waivers need to be turned in if they are registering for a water sport seminar.
  • Delegates will need to bring their own soap, towels and toiletries. MONEY Meals on the trip to and from Madison? All room and board is furnished from 1:00 p.m. Monday thru 11:00 am Thursday. Delegates may wish to bring money to order pizza, get souvenirs from the Clover Shop or surrounding businesses near campus. Any medications need to brought by delegates in their original bottles. Prescriptions DO NOT need to be turned into the first aid station.
  • Weather Wisconsin weather in mid-June can range from hot and humid (90 degrees) to damp and cool (50 degrees). Plan accordingly. Recommended Clothing for Girls Sleeveless or short-sleeved dresses Sleeveless or short-sleeved tops Skirts Slacks Neat jeans Longer shorts Recommended Clothing for Boys Plain T-shirts Polo shirts Short sleeved-shirts Slacks Neat jeans Longer shorts Comfortable walking shoes are IMPORTANT! At the conference site, there are community bathrooms. Please remember to bring a robe and flip-flops for the showers. If interested in participating in the fun run (1-2 mile run) remember to bring your running shoes!
  • Bed linens, sheets and pillows will be provided by the dorms. Do not bring expensive items that may be lost or stolen. Cell phones are not allowed during programs. Please consider leaving yours at home.
  • Note: Due to construction on East Washington Ave. and East Johnson St. we recommend that you enter Madison on Hwy 12-18 (South Beltline). Also please note that there is extensive construct on Hwy 12 West of Madison, so avoid that area. There will be construction on Johnson St. in the campus area this year. Parents and bus drivers should be directed to take the Park St. North exit from Hwy 12-18 Beltline. They will be detoured onto Dayton St. Turn left on Lake St. The meters will be bagged in front of Witte Hall for Conference drop-offs. When you finally arrive, smiling members of the Youth Leader Council will greet you. These friendly youth will be wearing green polo shirts and are ready to help you find your way.
  • NOTE: Please check that youth have made FOUR selections for EVERY registration session on their form. Every session must have at least one non-water sport selection. Chaperones need to check-in at 4-H Headquarters in the Main Lounge on the first floor of Witte Hall. You will be given nametags, room keys and wristbands to distribute to your entire delegation. Please, chaperones only in Headquarters at this time. Delegates should wait in the lobby or outside with their luggage. If there is a cancellation, the chaperone needs to note that on the county list at time of check-in. Additionally, the chaperone needs to return the key for that delegate’s room so the county is not charged for that delegate.
  • During Monday afternoon, the Youth Leader Council (YLC) will be hosting tours of various areas of interest around Downtown Madison, including tours of the Wisconsin State Capitol, the University of Wisconsin Campus, the Kohl Center, which is the home of the UW men’s and women’s hockey and basketball team and the Elvehjem (pronounced El-vee-em) Museum of Art. As an alternative to tours, group activities will be led by the Youth Leader Council.
  • Make sure that all shorts and skirts are fingertip length! Short shorts, spaghetti straps, halter-tops, bare midriffs, torn clothing, and obscene or vulgar language and/or pictures on clothing are not permitted. University Rules: 1) Lights-out time is 11:30 p.m. All residents must be in their rooms. (This is printed in the Conference program.) Conference staff and/or security officers will walk the halls at night to enforce curfew. 2) Keep dormitory rooms locked for your personal safety. Carry your keys with you when you leave. 3) Do not use telephones between 11:30 p.m. and 7:00 a.m. except for emergencies. 4) Close window blinds when dressing and undressing so others cannot see into your room, no matter which floor you occupy. 5) Do not open dormitory room windows except in an emergency. If a window is opened or things are dropped from windows, all occupants of that room will be sent home at their own expense. 6) Furniture and bedding must remain in their original locations. Do not remove them from any room. You will be charged for missing or damaged furniture. 7) Boys and girls are not permitted to visit each other inside dormitory rooms at any time. Visiting is encouraged in the first floor lounges. 8) Smoking, illegal drug or alcohol use is not allowed inside any University residence hall.
  • Chaperones CAN NOT dispense medication to delegates. If a delegate needs to visit a clinic, their chaperone will be asked to accompany them. Health forms are kept on file in 4-H Headquarters. University Security or a Volunteer Coordinator will assist with transportation if needed. Common Sense Health Tips: Get enough sleep and drink enough water! Don’t skip breakfast. Bring sunscreen if you have outdoor seminars.
  • Note: Please advise delegates on your county’s policy about visiting State Street. Review the “Buddy System.” Caution delegates about interacting with panhandlers and strangers.

FLEX/HS Yearlong Orientation Presentation Transcript

  • 1. Welcome to Wisconsin 4-H International High School Student Orientation
  • 2. Add two slides regarding this: Adapting to a Rural Lifestyle Many of our HS/FLEX students come from urban areas in their home countries, so living with a rural 4-H family can be a bit shocking at first! Some students just can’t believe that people actually choose to live in the countryside rather than the city, because in many of their home countries the urban lifestyle is viewed as the ideal. When working with your students, help them understand how important it is to communicate with their host families about transportation and activities. This can be one of the biggest adjustments to rural life – they can’t just hop on a train or bus to get where they want to go. With a little advance planning, they won’t feel so isolated. Also, help them focus on the positive aspects of their placement, such as beautiful scenery, fresh air, a tight-knit community, and the chance to build good relationships.
  • 3.  
  • 4. Orientation Binder Contents
    • Program information, expectations and requirements
    • List of State Staff, Volunteer Counselors, Community Mediators, Hosts, and Students.
    • Questionnaire for 1 st day with host family
    • LOTS of other important information!
  • 5. What is 4-H? Focus: Leadership, Volunteerism, Citizenship, and Practical Learning Clubs and Members Several clubs in each county; 7,090,920 members in U.S. U.S. Department of Agriculture Oversees National 4-H Program Land Grant Universities All states have University Extension and 4-H Youth Development Counties 4-H is in all 3,067 counties of U.S. with agent or coordinator
  • 6. Wisconsin Program Contacts
    • 4-H Outreach Specialist
      • Kay Hobler, Madison
    • 4-H FLEX Program Coordinator
      • Nolan Lendved, Madison
    • 4-H International Assistant
      • Stephanie Hemshrot, Madison
  • 7. Program Contacts How to contact us?
    • Telephone at office or home
    • E-mail
      • Normally check daily during the week
    • Monthly “Reporting Back” form
      • Must submit before stipends are mailed to you
    • Teleconferences
    • 1 or 2 Midpoint Meetings or Gatherings
    • 2 School visits
    • Home visits, if needed
  • 8. Program Contacts
    • National Counselor
    Kristina Mirkadyrova San Diego, California
    • Wisconsin 4-H FLEX Counselor
      • Allison Suchon, Madison
  • 9. WI 4-H Cares for International Students
    • Midpoint Meetings
    • Teleconferences
    • Monthly Reporting Back forms
    • Telephone Calls
  • 10. 4-H Participation
    • Projects
    • Club meetings
    • County events
    • Presentations
  • 11. Goals & Expectations What do you expect from this program?
    • It is important to think of your goals and expectations for the coming year NOW!
    • Your host family, 4-H educator, and school will want to know why you came to the USA
  • 12. What families expect from students Expectations
      • Share own culture
      • Become family member
      • Spend time with them
      • Daily communication
      • Help with chores
      • Don’t spend too much time in your bedroom
      • Don’t spend more than ½ hour/day on computer (except for homework)
      • Be considerate (time—bathroom, rides, etc.)
      • Honor rules
  • 13. What schools expect from students
      • Grades (A, B, C all okay)
      • History or government classes
      • English
      • Physical Education
      • Extra-Curricular
  • 14. 4-H expectations from delegates Expectations
    • Bond with carefully selected, assigned unpaid hosts
    • Share culture of your home country with hosts, school and community
    • Serve as ambassador of your country
    • Obey parents’ and program’s rules
    • Do not expect vacations and travel
  • 15. You could be sent home for any of the following:
    • Alcohol
    • Drugs
    • Tobacco
    • Pornography (possession or viewing)
    • Sexual relationships
    • Lying, Stealing
    • Failing grades
    Program Termination
  • 16. Becoming a Family Member
    • Share feelings
    • Communicate continuously
    • Be truthful, honest
    • Be helpful
    • Do special things for them
    • Respect their schedules
    • NEVER gossip about them with anyone!
  • 17. Living with a host family Host Brothers and Sisters
    • May share room
    • Expect to help you with questions
    • Sometimes best friends, usually not
    • Ask questions to get to know them well
      • First impressions important
    • Sometimes argue or fight
      • Americans are very expressive
  • 18. Living with a host family Your Bedroom
    • Leave your room like you found it
    • Ask host parents before hanging things on walls or moving furniture
    • Family understands you need time to yourself but try to not spend a lot of time in your room with the door closed
  • 19. Host Parents Living with a host family
    • Father involved with family
    • Mother works
    • Everyone shares chores
  • 20. Importance of time to Americans Living with a host family
    • Promptness
    • Keep a calendar
    • Tell family when want to go to events immediately so goes on calendar
    • Be on time when going out or being picked up
  • 21.
    • Participation in daily activities & chores
    Living with a host family
    • Do promptly without being asked and when asked
    • Volunteer to help out around the house
  • 22. Living with a host family Try to spend some time with host family every day Participate in activities like playing games, eating meals together, going to church and visiting friends and relatives.
  • 23.
    • Privacy and Time Spent Studying
    Living with a host family
    • Respect family’s private space
    • If you have things you don’t want to share with family or small children might pick up, lock them in your suitcase. Examples may be:
      • Journal
      • Letters
      • Passport
      • Money
  • 24. Ask host parents and siblings for help but understand they are busy too.
  • 25. Computer Usage
    • Students should not be on e-mail or social networks for more than ½ hour per day.
  • 26. Community Mediator
    • Someone to talk to about concerns about family, school, homesickness
    • Serve as a host during emergencies or as a break
  • 27. School Mentor
    • Introduce you to students, teachers, administrators
    • Help you find classrooms, extra-curricular activities, school organizations
    • Teach you about school life
  • 28. Introduction to School
    • Registration, School Tour, Grades
    • List classes desired before meeting with counselor. Will your school accept grades from the U.S.?
    • WI 4-H requires you to take American history or government, English, and physical education – or an extracurricular sport each semester.
  • 29. School
    • Talk to people—don’t wait for them to talk to you
    • Accept invitations after asking host—don’t expect to be asked more than twice if you don’t go
    • Trust parents’ judgment about choice of friends
    Making friends
  • 30.
    • Casual, not “best friends”
    • Parties—what like, when to leave, and how
    • Where to seek friends
    • Beware of “wrong crowd”
    • Dating
  • 31.
    • Clubs and sports are important
    • All students are required to participate in at least one extra-curricular activity
  • 32. Graduation School
    • Depends on the school’s policies
    • Some students may be allowed to graduate and others won’t
    • Don’t argue with school if they say you can’t
  • 33. American Cultural Tips
    • Americans teenagers usually shower and wash their hair every day.
    • American teenagers always wear deodorant and wear clothes only once or twice before laundering.
    When speaking to each other, Americans stand a little less than one meter apart.
  • 34. Cultural Adjustment Stages of culture shock Honeymoon Surface adjustments Feels at home Culture shock Unresolved conflicts Departure concerns
  • 35. Coping
    • Physical exercise
    • Journal
    • Talk with family
    • Talk with community mediator, counselor or 4-H staff
    • Sunshine
    • Sleep on it
  • 36. FLEX Scholarship Funds
    • Incidentals money (start-up funds)
      • $150/semester ($300 total)
      • We need receipts to equal total
    • Monthly Stipend
      • $125
      • Must receive report before distribution
      • Budget carefully!
    • Enhancement Funds
      • $300 per year
      • Covers special events, activities
    • Emergency Funds
      • $300 available
      • Covers dental, vision, or other emergency costs
  • 37. Have a fun and educational year in Wisconsin!