WHPL Introduction to Excel

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Introduction to Excel computer class taught at the West Haven Public Library. www.westhavenpl.org

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WHPL Introduction to Excel

  1. 1. MICROSOFTEXCELOFFICE 2010 WEST HAVEN PUBLIC LIBRARY WESTHAVENPL.ORG
  2. 2. EXCEL? Used to create spreadsheets
  3. 3. SPREADSHEET?Similar to a paper ledgerGrid of columns and rowsComputes numbers
  4. 4. ADVANTAGESThe COMPUTER does the calculations!Use of variables provides flexibility No erasing No re-entering numbers
  5. 5. USESManage FinancesCreate lists (sortable)Integral part of Microsoft Office • Sought after job skillAddress book/list • Mail Merge
  6. 6. Spreadsheets consist of • columns • rows • and their intersections are called cellsIn each cell there may be the following types of data • text (labels) no numerical value • number data (constants) 0123456789 • formulas (mathematical equations) c4/a2,a4
  7. 7. Quick Toolbar Title Bar Ribbon/Menu BarTool Bar Current Spreadsheet
  8. 8. SPREADSHEET BASICS
  9. 9. COLUMNS
  10. 10. ROWS
  11. 11. CELLS
  12. 12. EACH COLUMN HAS A LETTEREach row has a number
  13. 13. Each cell is named by column and rowC4
  14. 14. TITLE BAR Minimize MaximizeDisplays name of the current document CloseNew/blank documents are named “Book1”
  15. 15. QUICK TOOLBAR UndoSave Redo
  16. 16. FILE TAB
  17. 17. FILE MENU Save current file Open previous filesCreate new from template Print
  18. 18. SAVING YOUR SPREADSHEETChoose locationto save in Name the Document Click save
  19. 19. RIBBON/MENU BAR Toolbar• Each tab on the ribbon changes the toolbar• Each tab provides a different selection of tools• File, Home, Insert, Page Layout, Formulas, Data, Review, View
  20. 20. HOME TAB• Font • Alignment• Size • Angle• Bold, Italic, Underline • Indent• Color Cell• Color font
  21. 21. HOME TAB • Styles• Number Format • Conditional Formatting • General • Format as Table • Currency • Cell Styles • Date • Time • Percent
  22. 22. HOME TAB• Functions • Sort & Filter • Sum • Sort A to Z • Average • Sort Z to A • Count Numbers • Filter • Max • Min
  23. 23. INSERT TABInsert graphs and charts by selecting cells
  24. 24. FORMULASUsed to calculate a valueFormulas MUST BEGIN with an equal sign (=)Mathematical Equations or functionsReference information by cell number (a2,a3) • No need to change equations if data changes
  25. 25. FORMULAS(CALCULATIONS)Addition +Subtraction -Multiplication *Division /
  26. 26. FORMULA EXAMPLES5 * 6 = 30=A1*A2
  27. 27. FORMULA
  28. 28. FORMULAS(FUNCTIONS)=SUM(a1,a2,a3) • Adds the values in cells a1, a2, a3=SUM(a1:a3) • Use : to add all cells in this range
  29. 29. FORMULAS(FUNCTIONS)=AVERAGE(A1:A4) • Returns average of cells a1, a2, a3, a4
  30. 30. FORMULAS(FUNCTIONS)=max (a1:a4) • Returns the highest number in the list=min (a1:a4) • Returns the lowest number in the list=count (a1:a4) • Returns the number of values=pmt (a4/12,a5,-a3) • Calculate monthly payments with interest
  31. 31. FORMULAS TABStep by step functions
  32. 32. Visit our website for additional information and class materialswww.westhavenpl.org
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