Robin FayRobin FayBeth ThorntonBeth Thornton
Cataloging attempts to organize materials & information in aCataloging attempts to organize materials & information in alo...
Monograph (commonly a book)Monograph (commonly a book)• complete in one part or is intended to be completed within acomple...
AACR2AACR2 :: Our current cataloging code.Our current cataloging code. RDARDA (Resource(ResourceDescription Access): Our n...
Authority controlAuthority control• Ensuring consistency in various access points (names, subjects, series,Ensuring consis...
OCLC (WorldCat)OCLC (WorldCat)OCLC is a cooperative cataloging database where we get records. We useOCLC is a cooperative ...
RecordsRecordsInformation about our materials is formatted in manyInformation about our materials is formatted in manydiff...
Bibliographic record (BIB record):Bibliographic record (BIB record):describes the title ;describes the title ; coded incod...
Review.....Bibliographic record
Review.....Holdings record(MFHD)
Review.....Item records
This is from the Holdings (MFHD) record.The call number, location, as well asother information (volumes, Folio, specialnot...
More about the BIB(liographic) recordMore about the BIB(liographic) recordBib records display in the OPAC and tell you:Bib...
Here we see MARC fields:100 field245250 (edition)260 (publisher)and 6XX (subject headings).Here we see MARC fields:300504020
Breakdown of a MARC field 245 statement ofBreakdown of a MARC field 245 statement ofresponsibility.responsibility.245 10 C...
Note: the 000! m = mono; s= serial; i= integratingresourceClicking on Technical Display in either GIL Classic or GIL Findb...
Note: the 000! m = mono; s= serial; i= integratingresourceSame record in GILFIND – note they lookthe same except thenaviga...
Note: This view is very similar to the OPACtechnical view except that we see the fixed fielddisplayed differently, as well...
Now let’s look at a serial : serial records can bedifferent fields from mono (book) records. Thethe symbol for delimiter i...
And it goes on... And on... Note the 9xx fields. These are local anda source of some of “our secret” information.910 field...
Many serials arenow electronic.Depending onhow we acquirethem (e.g., paidresources) andaccess themthey appeardifferently i...
Serials Example #2 Not a government doc; in SFXFind IT @UGA! But how doesit work?
In brief – it is all about the022 MARC field – the ISSN!
To recap:The bib record describes the title. The bib record is at the top level;second is the holdings record; third is th...
This is from the Holdings (MFHD) record.The call number, location, as well asother information (volumes, Folio, specialnot...
This record has 3 holdings (MFHDs) attached.Let’s expand the view -- using +/- to open and closeto see individual holdings...
How many….holdings records do we have? 3….item records? 3….locations? 2 for the Main Stacks (1, Main K), 1 forGeorgia Room...
LocationsMARC tagTR: M denotes that this amonographic set (partsissued as a whole) TR =Treatment M=MonographInformation ca...
Multiple Holdings in aGILFind record
LocationsMARC tagTR: M denotes that this amonographic set (partsissued as a whole) TR =Treatment M=MonographInformation ca...
Serials MFHD – note allthe fields and informationyou can see !|x notes do notdisplay to thepublic ; note theinstructionsTR...
Item recordsItem records• commonly known as barcode records.commonly known as barcode records.• contain information such a...
Did you know that not everything in the catalog displays in the OPAC?Did you know that not everything in the catalog displ...
What does no information available mean? Consult reference?What does no information available mean? Consult reference?No I...
Ever seen this and wondered? What does it really mean?Ever seen this and wondered? What does it really mean?Serials shelfl...
So.... how can you tell if an item (record) in the catalog is…well…CATALOGED?So.... how can you tell if an item (record) i...
Do you know how many conversions/migrations our data has been through?Do you know how many conversions/migrations our data...
Did you know we put secret little notes in the catalog to helpDid you know we put secret little notes in the catalog to he...
Do you know why sometimes when you search you doDo you know why sometimes when you search you donot always find the title ...
How to report an error.How to report an error.What problems should I report? DBM –What problems should I report? DBM –if u...
Do we already have RDA records? How are theyDo we already have RDA records? How are theydifferent?different?Obvious differ...
Compare ......
and
and
In the tech view : obviousdifferences•Lack of abbreviations• Always 2 dates (publication +copyright)•New fields or new use...
Do we already have RDA records? YuDo we already have RDA records? YuIn the tech view : obviousdifferences•Lack of abbrevia...
• The Cataloging webpage includes online resources, theThe Cataloging webpage includes online resources, theGIL Cataloging...
Secretsofthecatalogremix
Secretsofthecatalogremix
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  • By the time we finish, we hope that you understand a little more about MARC records, authority control, reading the Technical display of GIL, and perhaps a few deep, dark Secrets of the Cataloging.
  • Division of our world. These materials come in many different formats: electronic, microfilm, etc.
  • AACR2 = Anglo American cataloging rules. They tell us how to describe our material, and how to set up access points. RDA = Resource Description and Access. Early 2009 LC = Library of Congress. We try to follow their practices (though that’s changing a bit). We use LC subject headings and classification.
  • Authority control is providing an authorized/verfied form of names, corporations, series; information which usually appears in a 1xx, 4xx, 8xx, etc. in the MARC bib record. We use a service called MARCIVE to send out our bib records via a program and check the headings. MARCIVE checks the headings and sends us lists and reports to work on. The authorities librarian and others in Cataloging, do lots of work to ensure that what he computer program finds is correct.
  • OCLC is a shared catalog so that everyone doesn’t have to keep cataloging the same Thing over and over. The first person catalogs it and the next person can use that record.
  • Mention that bib & holdings records are MARC formatted.
  • Mention that bib & holdings records are MARC formatted.
  • Remember a bibliographic record is just one piece of the puzzle. The other parts are the holdings record and the item record. We’ll explore those in detail in a minute.
  • Now, let’s look at some serials records. Note the Continues/continued by fields.
  • Now, let’s look at some serials records. Note the Continues/continued by fields.
  • Note all the alternative titles. Provides better access.
  • UGA has volumes of this serial in 2 locations.
  • Serial MFHDs contain same info as those for monos, plus some extra. We use notes to ourselves. Note SSES note on ref mfhd, MARK note, so we know how To designate the next issue that comes in . Pattern fields.
  • In this case, the bib info is in the catalog, but there are no holdings. I put this example in so that I could tell you about the serials catalog. In the beginning, We checked in serials on cards. Those cards still exist, upstairs. Any serial cataloged Before the early 1990s could have a card upstairs. I’ll show you how to tell from the record. So in this case, if you went upstairs, you would find a card.
  • Here is the card. You can see we only have one issue of this serial. Hldgs have been Recorded differently over the years; pencil vs. pen has different meanings; etc. The stamp at the top We call a superstamp. This means the bib info has been verified. Once we convert the Holdings, we will pitch the card. So the moral here is that if you are looking for an older serial title, and there are no holdings In GIL….or even no record in GIL, check the serials catalog.
  • Mention here 910 NC Before 910 CA
  • Treatment decisions: Frequently books come out in series. Sometimes these series are Numbered. We have several options for cataloging a numbered series and the books In it. In other words, there are several ways we can treat it. So the first time we get a Particular one in the library, we make a decision, and record it in an authority record, so That we remember what we decided when the next one comes in. How can this help you? If you are looking for a book in a numbered series, and don’t See it, search the series. We may have it cataloged but not each individual thing in it.
  • Treatment decisions: Frequently books come out in series. Sometimes these series are Numbered. We have several options for cataloging a numbered series and the books In it. In other words, there are several ways we can treat it. So the first time we get a Particular one in the library, we make a decision, and record it in an authority record, so That we remember what we decided when the next one comes in. How can this help you? If you are looking for a book in a numbered series, and don’t See it, search the series. We may have it cataloged but not each individual thing in it.
  • Do not report records where there are no holdings. For these, holdings may be found In the serials catalog (example to follow). We are working on converting these holdings. However, please do let us know if there are holdings there and those holdings are incorrect.
  • Secretsofthecatalogremix

    1. 1. Robin FayRobin FayBeth ThorntonBeth Thornton
    2. 2. Cataloging attempts to organize materials & information in aCataloging attempts to organize materials & information in alogical and consistent way to facilitate ease of access… in otherlogical and consistent way to facilitate ease of access… in otherwords so that we can find what we need!words so that we can find what we need!Cataloging is metadataCataloging is metadataAt UGA data about our materials is stored within GIL (Voyager), as well as othertypes of storage for data including the Ultimate databases (UGA Electronic Thesesand Dissertations aka ETDs), DLG (Digital Library of Georgia) resources, etc.) as wellas the shelflist card catalogs, spreadsheets, word documents, our previous catalog,GALIN; as well as outside catalogs, such as WorldCat (OCLC).
    3. 3. Monograph (commonly a book)Monograph (commonly a book)• complete in one part or is intended to be completed within acomplete in one part or is intended to be completed within afinite number of parts.finite number of parts. (BLvl: m in the bib record)(BLvl: m in the bib record)Serial (continuing resource)Serial (continuing resource)• issued in a succession of discrete parts, usually bearing numbering,issued in a succession of discrete parts, usually bearing numbering,that has no predetermined conclusion. Examples of serials includethat has no predetermined conclusion. Examples of serials includejournals, magazines, electronic journals, continuing directories,journals, magazines, electronic journals, continuing directories,annual reports, newspapers, and series. (BLvl: s in the bib record)annual reports, newspapers, and series. (BLvl: s in the bib record)Integrating resourceIntegrating resource• added to or changed by means of updates that do not remainadded to or changed by means of updates that do not remaindiscrete and are integrated into the whole. (Example: Looseleaf fordiscrete and are integrated into the whole. (Example: Looseleaf forupdating, e.g., a title that is a binder where pages areupdating, e.g., a title that is a binder where pages areremoved/replaced. ) (BLvl: i in the bib record)removed/replaced. ) (BLvl: i in the bib record)We’ll point out the the BLvl in the MARC record when we look at examples.
    4. 4. AACR2AACR2 :: Our current cataloging code.Our current cataloging code. RDARDA (Resource(ResourceDescription Access): Our new code—to be adopted withinDescription Access): Our new code—to be adopted withinthe yearthe yearLCLC > We use> We use LC (Library of Congress) call numbersfor books, serials, and other materials. Examples ofLC call numbers: QA2345.B45 1965, PR4156.R26 S341999Local policies (our policies; Acquisitions, Cataloging P+P,etc.) like Medium Rare (materials in the UGA Libraries collection whichmaterials in the UGA Libraries collection whichare published before 1870, which are quasi-rare (non-circulating yet reside inare published before 1870, which are quasi-rare (non-circulating yet reside inthe stacks).the stacks).
    5. 5. Authority controlAuthority control• Ensuring consistency in various access points (names, subjects, series,Ensuring consistency in various access points (names, subjects, series,etc.)etc.)• Established form is represented by an authority record, which gathersEstablished form is represented by an authority record, which gatherstogether all the various forms of a name and tells us which one to use intogether all the various forms of a name and tells us which one to use inour record.our record.• MARCIVE is a service we use to help with this which runs reports andMARCIVE is a service we use to help with this which runs reports andcompares our authorized access points (subject headings, names, etc.)compares our authorized access points (subject headings, names, etc.)to the authority file. (“wash”)to the authority file. (“wash”)
    6. 6. OCLC (WorldCat)OCLC (WorldCat)OCLC is a cooperative cataloging database where we get records. We useOCLC is a cooperative cataloging database where we get records. We userecords for copy cataloging (aka Acquired Cataloging) and we contributerecords for copy cataloging (aka Acquired Cataloging) and we contributerecords through original cataloging. OCLC records are used to displayrecords through original cataloging. OCLC records are used to displayholdings (what we own) to other libraries so that we can share (ILL)holdings (what we own) to other libraries so that we can share (ILL)resources.resources.GILGILThe Libraries online catalog is called GIL (Galileo Interconnected Libraries),The Libraries online catalog is called GIL (Galileo Interconnected Libraries),the software is called Voyager (Ex-Libris). The “front door” or publicthe software is called Voyager (Ex-Libris). The “front door” or publicentrance is referred to as the OPAC (GIL Classic). GIL-Find is anotherentrance is referred to as the OPAC (GIL Classic). GIL-Find is anotherpublic interface to our catalog. EDS (aka Multisearch also searches ourpublic interface to our catalog. EDS (aka Multisearch also searches ourcatalog; as does the Universal Catalog, aka UC). The technical modulecatalog; as does the Universal Catalog, aka UC). The technical module(Cataloging, Acquisitions, Serials) is where work IN the catalog occurs. We(Cataloging, Acquisitions, Serials) is where work IN the catalog occurs. Wewill upcoming sessions about GILFind, the UC, EDS, andwill upcoming sessions about GILFind, the UC, EDS, andSFX/Knowledgebase.SFX/Knowledgebase.
    7. 7. RecordsRecordsInformation about our materials is formatted in manyInformation about our materials is formatted in manydifferent ways.different ways.• Electronic records (data): Electronic records such asElectronic records (data): Electronic records such asMARC records, Ultimate records, Finding aids on theMARC records, Ultimate records, Finding aids on theweb, DLG metadata records and more.web, DLG metadata records and more.• Print records (indexes, card catalogs).Print records (indexes, card catalogs).• The data in the library catalog records as well as allThe data in the library catalog records as well as allother electronic data are types of metadata.other electronic data are types of metadata.• Metadata is controlled by schemas (rules) and it allowsMetadata is controlled by schemas (rules) and it allowsour data to “talk” to different databases and searchour data to “talk” to different databases and searchmechanisms – but they systems have to be able tomechanisms – but they systems have to be able tounderstand each other and be semantic web friendly!understand each other and be semantic web friendly!
    8. 8. Bibliographic record (BIB record):Bibliographic record (BIB record):describes the title ;describes the title ; coded incoded in MARCMARC ((MAMAchinechine RReadableeadable CCode)ode)Item recordItem recordRepresents each individual item associated with aRepresents each individual item associated with atitletitle. Used to charge out (check out) materials;. Used to charge out (check out) materials;sometimes called a piece or barcode record.sometimes called a piece or barcode record.Holdings record (MFHD)Holdings record (MFHD)Includes the call number, location info, volumes owned,Includes the call number, location info, volumes owned,etcetc. – the information needed to locate a volume in a library.. – the information needed to locate a volume in a library.
    9. 9. Review.....Bibliographic record
    10. 10. Review.....Holdings record(MFHD)
    11. 11. Review.....Item records
    12. 12. This is from the Holdings (MFHD) record.The call number, location, as well asother information (volumes, Folio, specialnotes, etc.) also display from theHoldings record.Items/item record dataTechnical view isentire MARC recordBibRecordData
    13. 13. More about the BIB(liographic) recordMore about the BIB(liographic) recordBib records display in the OPAC and tell you:Bib records display in the OPAC and tell you:The title (245)The title (245)The author(s), editor(s), corporate body (1xx)The author(s), editor(s), corporate body (1xx)Publishing info: date, place, publisher (260)Publishing info: date, place, publisher (260)The physical description: size, illustrations, number of pages; type ofThe physical description: size, illustrations, number of pages; type ofmedia (300)media (300)The frequency of publication for a serial (310/321)The frequency of publication for a serial (310/321)Numbering for a serial (362)Numbering for a serial (362)Subject Headings (6xx)Subject Headings (6xx)Other information: uniform titles, title change info, etc.Other information: uniform titles, title change info, etc.You don’t need to remember all of that -- we’ve provided you with a MARC recordYou don’t need to remember all of that -- we’ve provided you with a MARC recordcode cheatsheet!code cheatsheet!Tip! xx = library shorthand for any MARC field of that range, i.e.,Tip! xx = library shorthand for any MARC field of that range, i.e., 1xx1xx wouldwouldinclude 100 (author) and 110 (corporate).include 100 (author) and 110 (corporate).
    14. 14. Here we see MARC fields:100 field245250 (edition)260 (publisher)and 6XX (subject headings).Here we see MARC fields:300504020
    15. 15. Breakdown of a MARC field 245 statement ofBreakdown of a MARC field 245 statement ofresponsibility.responsibility.245 10 Calm energy : ‡b how people regulate mood with food and exercise / ‡cRobert E. Thayer.245 10 Calm energy : ‡b how people regulate mood with food and exercise / ‡cRobert E. Thayer.MARC TagDelimiter2ndindicator1stindicatorTags represent textualnamesThey’re divided byhundreds: e.g., 100, etc.
    16. 16. Note: the 000! m = mono; s= serial; i= integratingresourceClicking on Technical Display in either GIL Classic or GIL Findbrings up the complete MARC record – including tags,indicators, and delimiters – oh my!MARC TAG (also the MARC field number) is the first 3 digits, e.g., 100Indicators are the two following characters which affectindexing and filing by the computer.In this case the 245 14, tells the computer: The title isThe broker, but begin index/filing at B for broker. Inother words, skip 3 characters + 1(for the blank space)to find the first ‘real’ word.| is a delimiter which is a designator for the beginning of the field andis subcoded with a specific alpha character |c indicates statement ofresponsibility
    17. 17. Note: the 000! m = mono; s= serial; i= integratingresourceSame record in GILFIND – note they lookthe same except thenavigation isdifferent.Let’s look at how what is in thecataloging view impacts whatyou see (or don’t in the OPAC).
    18. 18. Note: This view is very similar to the OPACtechnical view except that we see the fixed fielddisplayed differently, as well as toolbars andmenus to make changes to the records.Note the Hierarchy button on the top menu. Thisbutton shows the holdings and item recordsassociated with this bibliographic record. Wewill explore the Hierarchy more when we talkabout holdings (MFHD) records.This is where the fixed field info resides and itis input via drop down menus – Hard to see butthere is a m in the leader field. M for mono!Cataloging/ Technical Module (GIL/Voyager)Cataloging/ Technical Module (GIL/Voyager)
    19. 19. Now let’s look at a serial : serial records can bedifferent fields from mono (book) records. Thethe symbol for delimiter in the technical view. Sbrowsers can display this symbol, too. Others uHard to see but there is a s in the leader field. S for Serial!
    20. 20. And it goes on... And on... Note the 9xx fields. These are local anda source of some of “our secret” information.910 fields can include different types of infoin this case it is the cataloger’s initial945: CA = cataloged; the date tells you when (not all catalogednotes appear like this)946 Marcive + date (returned from our authority file check)
    21. 21. Many serials arenow electronic.Depending onhow we acquirethem (e.g., paidresources) andaccess themthey appeardifferently in theOPAC and howwe code them inthe catalog.Bib Record Data (Government Document)
    22. 22. Serials Example #2 Not a government doc; in SFXFind IT @UGA! But how doesit work?
    23. 23. In brief – it is all about the022 MARC field – the ISSN!
    24. 24. To recap:The bib record describes the title. The bib record is at the top level;second is the holdings record; third is the item record.Holdings records tell what we actually own.Holdings tell us• which volumes we own (of sets and serials)• how many copies we own• where to find it -- what locations (Griffin, Main, Science, GaRoom, etc.) own a particular title and its call number.•Special notes relating to a particular copySpecial notes relating to a particular copy (accompanying(accompanyingmedia in book; Non-circulating, etc.) as well as staff instructionsmedia in book; Non-circulating, etc.) as well as staff instructionsHoldings records are also calledHoldings records are also called MFHDMFHDs:s:MMarcarc FFormatormat HHoldingsoldings DDataata
    25. 25. This is from the Holdings (MFHD) record.The call number, location, as well asother information (volumes, Folio, specialnotes, etc.) also display from theHoldings record.Bib DataItems/item record data
    26. 26. This record has 3 holdings (MFHDs) attached.Let’s expand the view -- using +/- to open and closeto see individual holdings records and the linkeditems.
    27. 27. How many….holdings records do we have? 3….item records? 3….locations? 2 for the Main Stacks (1, Main K), 1 forGeorgia Room….copies? Two copies for Main Stacks, 1 copy for theGeorgia Room.MainGa Room
    28. 28. LocationsMARC tagTR: M denotes that this amonographic set (partsissued as a whole) TR =Treatment M=MonographInformation capturingvolume number. Thisrecord will have 2 itemrecords attached; one foreach volumeLocation:Corresponds to thepermanent locationin the item record Shelving Prefixwhich is typedabove the callnumber on thelabelAn example of a mono holdings (MFHD) record in the Cataloging module33 00
    29. 29. Multiple Holdings in aGILFind record
    30. 30. LocationsMARC tagTR: M denotes that this amonographic set (partsissued as a whole) TR =Treatment M=MonographInformation capturingvolume number. Thisrecord will have 2 itemrecords attached; one foreach volumeLocation:Corresponds to thepermanent locationin the item record Shelving Prefixwhich is typedabove the callnumber on thelabelAn example of a mono holdings (MFHD) record in the Cataloging module33 00
    31. 31. Serials MFHD – note allthe fields and informationyou can see !|x notes do notdisplay to thepublic ; note theinstructionsTR: S = treatmentserialWhat we own
    32. 32. Item recordsItem records• commonly known as barcode records.commonly known as barcode records.• contain information such as:contain information such as:TheThe barcodebarcodeTheThe volume numberingvolume numberingTheThe copy numbercopy numberPermanent location/Temporary locationPermanent location/Temporary locationItemItem statusstatusMissingMissingInprocessInprocessCharged outCharged outAt BinderyAt BinderyNotesNotesA word about lost vs. missing.Lost is a circulation status, which isnot used by Cataloging for material.We use ‘missing’ and add notes asneeded.
    33. 33. Did you know that not everything in the catalog displays in the OPAC?Did you know that not everything in the catalog displays in the OPAC?
    34. 34. What does no information available mean? Consult reference?What does no information available mean? Consult reference?No Information available under Status meansthere is no item record (barcode)Consult reference means there is no holdingsrecord
    35. 35. Ever seen this and wondered? What does it really mean?Ever seen this and wondered? What does it really mean?Serials shelflist is now inSerials shelflist is now inthe basement... Wonderthe basement... Wonderwhat else is downwhat else is downthere?there?The shelflist in the basementThe shelflist in the basementhouses shelflist cards for pre1995houses shelflist cards for pre1995materials which have not beenmaterials which have not beeninventoried. It also housesinventoried. It also housesshelflist cards for specialshelflist cards for specialcategories of materials (readingcategories of materials (readingfor pleasure, microfiche,for pleasure, microfiche,withdrawn items, associatedwithdrawn items, associatedresearch facilities (branchresearch facilities (branchlibraries) as well as otherlibraries) as well as othershelflists (such as serials).shelflists (such as serials).
    36. 36. So.... how can you tell if an item (record) in the catalog is…well…CATALOGED?So.... how can you tell if an item (record) in the catalog is…well…CATALOGED?CC = title was cataloged throughPromptCat (outsourced cataloging)CA can appear in a 910 or 945CA = CAtaloged
    37. 37. Do you know how many conversions/migrations our data has been through?Do you know how many conversions/migrations our data has been through?4: From MARVEL4: From MARVEL  GALINGALIN  GILGIL  Unicode but possibly a fewUnicode but possibly a fewmore (why is that important?)more (why is that important?)If you see 6/1999 in the bib or MFHD record history in the technical moduleIf you see 6/1999 in the bib or MFHD record history in the technical modulewhat does that mean?what does that mean?1999 is when we migrated from GALIN. All records have 6/1999 in the history;1999 is when we migrated from GALIN. All records have 6/1999 in the history;but if a record ONLY has 6/1999 in the history, the record is in the samebut if a record ONLY has 6/1999 in the history, the record is in the samecondition as it was prior to migration. Also, note: no operator and nocondition as it was prior to migration. Also, note: no operator and nocataloging location!cataloging location!
    38. 38. Did you know we put secret little notes in the catalog to helpDid you know we put secret little notes in the catalog to helpeach othereach otherDid you know that we record ourDid you know that we record our treatment decisionstreatment decisions in thein theonline catalog?online catalog?Note: these only display in the technical view
    39. 39. Do you know why sometimes when you search you doDo you know why sometimes when you search you donot always find the title in questionnot always find the title in question , if it includes a, if it includes apreceding article (and, the, le, etc.)?preceding article (and, the, le, etc.)?Provisional records sometimes do not have correct indicators for indexing.The title indicator is a common missing indicator in older provisional records.This one is correct.What does INV in a bib record 910 mean?What does INV in a bib record 910 mean?It is code indicating that someone in the Cataloging Department or othersIt is code indicating that someone in the Cataloging Department or otherswho do cataloging work had the volume in hand, pulled the shelflistwho do cataloging work had the volume in hand, pulled the shelflistcard, and verified that the information in GIL was correct.card, and verified that the information in GIL was correct.
    40. 40. How to report an error.How to report an error.What problems should I report? DBM –What problems should I report? DBM –if using GIL Classic you can use an errorif using GIL Classic you can use an errorreporting form – on the list for GILFind!reporting form – on the list for GILFind!• Call number conflicts or a duplicate call numbers which do not haveCall number conflicts or a duplicate call numbers which do not havedistinguishing copy or volume infodistinguishing copy or volume info• Diacritics problemsDiacritics problems• Duplicate records (provisional record for a title and also a cataloged record forDuplicate records (provisional record for a title and also a cataloged record fora title)a title)• Titles cataloged on the wrong recordTitles cataloged on the wrong record• Holdings errorsHoldings errors• Serials where holdings are reflected on the card in the serials catalogSerials where holdings are reflected on the card in the serials catalog• Larger patterns of discrepancies or dealing with a large volume of materialLarger patterns of discrepancies or dealing with a large volume of materialshould be approached as a projectshould be approached as a project• incorrect or missing copy informationincorrect or missing copy information• materials classed incorrectlymaterials classed incorrectly• books in which the call number on the book does not match GILbooks in which the call number on the book does not match GIL
    41. 41. Do we already have RDA records? How are theyDo we already have RDA records? How are theydifferent?different?Obvious differences•Lack of abbreviations• Always 2 dates (publication +copyright)•New fields or new uses of old fields•More access points (perhaps)•More transcription (as it appears)•No Latin, except if in Latin!
    42. 42. Compare ......
    43. 43. and
    44. 44. and
    45. 45. In the tech view : obviousdifferences•Lack of abbreviations• Always 2 dates (publication +copyright)•New fields or new uses of old fields•33x fields for all but – no GMD!•More access points (perhaps)•More transcription (as it appears)•No Latin, except if in Latin!• cm = a symbol•copyright symbol can be used ifsystem supports
    46. 46. Do we already have RDA records? YuDo we already have RDA records? YuIn the tech view : obviousdifferences•Lack of abbreviations• Always 2 dates (publicationcopyright)•New fields or new uses of o•33x fields for all but – no GM•More access points (perhap•More transcription (as it app•No Latin, except if in Latin!• cm = a symbol•copyright symbol can be ussystem supports
    47. 47. • The Cataloging webpage includes online resources, theThe Cataloging webpage includes online resources, theGIL Cataloging/Technical Module Tutorial, and the Policy &GIL Cataloging/Technical Module Tutorial, and the Policy &Procedures Manual (P+P)Procedures Manual (P+P)http://www.libs.uga.edu/catalog/http://www.libs.uga.edu/catalog/• Bib Formats – available online for free: MARC, MARC andBib Formats – available online for free: MARC, MARC andmore MARCmore MARChttp://www.oclc.org/bibformats/en/http://www.oclc.org/bibformats/en/• Handouts from this session including MARC cheatsheet,Handouts from this session including MARC cheatsheet,Glossary, and getting started searching in the GIL technicalGlossary, and getting started searching in the GIL technicalmodulemodule• Questions?Questions?• If we have time we can do some live demos or look at yourIf we have time we can do some live demos or look at yourspecific examples.specific examples.Thank you!Thank you!
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