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Comordaserials 1
 

Comordaserials 1

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  • Changes to serials cataloging brought by RDA are fairly subtle. Everything that was said this morning applies. For teh next 30 minutes I’ll talk about what’s different, and what’s the same (and where to find it in RDA).Explain what CONSER is
  • Before cataloging something that could be a serial, we need to decide the best way to treat it. Same definition as A2. Just a matter of knowing where in RDA to find it!
  • ManifestationHow does RDAs emphasis on transcription apply to serials? Here are a few examples.2.3.2 is title, 2.4 is statement of responsibility.We know about using the mark of ommission on serial titles. The difference now is that we will use it even if the date, number, etc. is at the beginning or end of the title. So we know about the first 245. Look at the 2nd one though...
  • “key it” exception for serials. Don’t key typos in 245.Jury still out regarding best practices with 245 $c for serials.It is an RDA core element. But not Core for CONSER. We are instructed to “provide if important for identification of the serial”Generally with RDA we don’t omit “extra stuff” from SORRDA says we don’t need to transcribe editors unless the name of the editor is considered to be an important means of identifying the serial (e.g., if a particular person edited the serial for all or most of its existence; if the person's name is likely to be better known than the title of the serial). 2.4.1.4Transcribe as you see it.Last example illustrates noun phrases treated as part of the statement of responsibility.
  • Manifestationanother example of including something in the $cLast 2 re practices we no longer do
  • Manifestation
  • ManifestationNote that best practice for serials is not to use a copyright date. Because a serial can have many copyright dates.Right now we are struggling with 264 in legacy records.....
  • CONSER decision: if you have the first and/or last issue in hand, then you must provide a date in $c. Second example, the date is supplied. Often you can supply a publication date based on the coverage date. Third example the cataloger did not have 1st or last issue.4th example shows how you might record a change in publisher.Fewer abbreviations. If a word is spelled out on a piece, that’s how you transcribe it. If it’s abbreviated, then you transcribe the abbreviation. So if I see Inc. in an RDA record, I assume it appeared like that on the piece.
  • Answers follow!
  • To illustrate how changes work…..
  • Manifestations and items Note: capitalization is an instutitional policy. Follow Appendix A or “take what you see”Frequency: manifestationNumbering also manifestation
  • Notes can be about manifestation attributes, expression attributes, etc. Notes can be tricky because in general they are recorded (as opposed to transcribed). But when recording numbering, such as in a dbo or lic, be sure to transcribe as you see it on the piece.Slide contains “core” or “core if” notesOther than that no big changesWording in RDA is: Identification of the resource based on … is just an example. CONSER will continue to use “Description based on”
  • CarriersNOTE: Sa and $c are carriers; $b is expression level …. Extent and dimensions are manifestation level$ b is illustrative content = expression level.Optionally you can provide “volumes” for live serials in other formats.Abbreviations:Here you can use in. (that’s in appendix B) and cm (no period because it’s considered a symbol)—unless you have a series statement and are using ISBD punctiation.
  • You’ve heard a lot about these already! Just one note about them then we won’t talk any more about them ‘till a little later.These will replace the 245 $h.Really only 337 and 338 describe carriers. They are manifestation attributes. 336 is content type, and that’s expression level. I am including it here because these 3 fields sort of to together.
  • MARC has 4 possibilities in bibliographic records for containing the information that AACR2 called “main entry.”The bolded ones are most common for serials, though often we will have a 110 or a 111 + a 245.Good news is that there is very little change here. Bad news is it’s no less complicated than before. I will say a few words and show you where to find the instructions in RDA.
  • One of the hardest decisions in serials cataloging, for me, is whether a serial fits one of the scenarios for corporate main entry. the good news is: the criteria haven’t changed! They just live in a different place (and we no longer say “main entry”)That rule used to be AACR2 21.1b2. You can find instruction at RDA 19.2.1.1.1 and the related policy statement.19.2.1.1.1 = corporate bodies considered to be creators(the authorized access point for a work is AAP for creator, if applicable and the preferred title for the work)So, in order to enter a corporate body as a creator, they have to fit the 19.2.1.1.1 criteria. Which are the same as the 21.1b2 criteria....
  • so, we don’t just check for conflict with other serials anymore. Include authority records, monographs, serials, etc. We compare the entire authorized access point (1XX if there and 245)We are still discussing best practices for qualifiers.If we have a “generic title” we are advised to prefer a corporate body qualifier. Otherwise, it’s judgement.
  • so, we don’t just check for conflict with other serials anymore. Include authority records, monographs, serials, etc. We compare the entire authorized access point (1XX if there and 245)Note that the PS says we can exercise judgment and add a qualifier if the access points are similar.
  • We are still discussing best practices for qualifiers.If we have a “generic title” we are advised to prefer a corporate body qualifier. Otherwise, it’s judgement.RDA: a)the form of work (see 6.3)b)the date of the work (see 6.4)c)the place of origin of the work (see 6.5)and/ord)another distinguishing characteristic of the work (see 6.6).
  • Scenario 1: No 130: both are manifestations of the same work.Scenario 2: Yes 130. We now search across the ENTIRE catalog.
  • Serials change over time. Some changes are big enough that we need to close out the record and create a new record for the changed publication. LCPCC PS for carrier characteristics LC PCC PS says that if the media type varies within the serial, (not a change), then do not create a new description. Make a note. So, I suppose if you have a print journal that is published 11 issues yearly in print, with the 12th published online. You could explain in a note. Media type:337: examples are unmediated, computer, microform, video.Carrier type:338Also, if the carrier type within the same media type changes do not create a new description. So if your media type is microform but your serial changes from film reel to fiche, then you don’t need a new description.
  • 1st example: change in media type2nd example is where carrier type changes from cd-rom to onlineGenerally this wouldn’t require a new record….this is the only case where a change in carrier type does, because of ISSN.336: content typeMedia type:337: examples are unmediated, computer, microform, video.Carrier type:338Also, if the carrier type within the same media type changes do not create a new description. So if your media type is microform but your serial changes from film reel to fiche, then you don’t need a new description.
  • Exercises next
  • If no, how would you edit?
  • No change in the 337, or even the 338...no new record required.Or...you could create another 300—it’s repeatable
  • Linking fields as usual.Prefer 7XX $i or MARC 21 content designation (e.g. sequential relationships in 780 and 785) rather than 5XX (773, 774, 787 are not required) Related works: 25.1, expressions 26.1, manifestations 27.1 When giving relationship, give reciprocal relationships when appropriate (primarily for serials and integrating resources). linking fields as usual.
  • 772 contains the entry for the parent record.Appendix J is Relationship designators for relationships between works, expressions, manifestations, and items.
  • 1st one is a language edition. Related expression.second: related manifestation.2nd 776 is an example of a change in mode of issuance (from serial to integrating resource). Note that you don’t need a duplicating 785 on record
  • Here’s an example of a ceased serial.Note 300 is filled in.Note 260: this is an “older” rda record.Note multiple 3xx fields.
  • Note ... in title260. this is an “old” rda record.
  • multiple 264s
  • Review how to tell this is an RDA record.I like this example because it shows what serials do for title access. See the 246? With monos, if there is weirdness/typos on piece, they are transcribed. For serials, record it correctly in the 245. So a typo would have been handled the same way.264: option to use ... not identified but try to supply if you can.

Comordaserials 1 Comordaserials 1 Presentation Transcript

  • ...and Serials Bringing it All Together: RDA from Experience Beth Thornton October 9, 2013 UGA bethj@uga.edu
  • Today’s Goals • Focus on selected elements as they apply to serials • Focus on practical cataloging with RDA in MARC in the current environment
  • What is a serial? • What is a serial? RDA 2.13.1.3 • Successive parts • Numbering (usually) • No predetermined conclusion • Includes resources that exhibit characteristics of serials but are of limited duration (newsletters of events) and reproductions of serials. More guidance PS for RDA 0.0
  • Describing manifestations: Title and statement of responsibility RDA 2.3.2, 2.4 245 10 $a Proceedings of the ... ACM International Workshop on Geographic Information Systems : $b GIS. 245 00 $a 100 best in design ...
  • Title (2) 245 00 $a Directory of world environmental organizations. 246 1 # $i Issue for 1999 has title: $a Directory of wolrd environmental organizations 245 00 $a Modern authors / $c Henry W. Wenning, C.A. Stonehill, Inc. Rare Books. 245 00 $a CNR / $c the magazine of the College of Natural Resources at NC State University.
  • Title (3) 245 10 $a ... / $c sponsored by the Library Association (founded 1877) 245 00 $a Journal of chemistry $h [electronic resource]. 245 10 $a Annual Turf Grass Conference : $b [proceedings]
  • Variant titles No change! 246 1 # $i Issues for <1857-1859> have title: $a Richardson's Virginia and North Carolina almanack 246 1# $i At head of title: $a Report of the New York State Auditor 246 30 $a RIB RDA 2.3.6
  • 264: Publication information New field! RDA 2.8-2.11
  • Publication information (2) 264 #1 $a Hoboken, New Jersey : $b WileyLiss, Inc, $c 2010264 #1 $a Athens, GA : $b University of Georgia Press, $c [2005]264 #1 $a Monrovia, California : $b City of Monrovia 264 #1 $3 <1976->: $a New York, New York : $b Alan R. Liss, Inc. 264 31 $3 <2005->: $a Hoboken, New Jersey : $b Wiley-Liss, Inc.
  • Publication information (3) 264 #1 $a [Reston, Va.?] : $b U.S. Department of the Interior, Geological Survey 264 #2 $a Washington, D.C. : $b Superintendent of Documents, U.S. Government Printing Office 264 #1 $a Edinburgh : $b John Carfrae, $c 1824. 264 31 $3 Feb. 16- Apr. 2: $a Edinburgh : $b J. L. Huie 362 1# Began with number 1 (Jan. 7, 1824); ceased with number 38 (Apr. 2, 1824).
  • Editing publication information on copy • On an RDA serial record, you may change a 260 to a 264 presuming you have enough information to select an indicator value. • On a pre-RDA record, prefer not to change an existing 260 to a 264. • If adding additional publishers on a pre-RDA record, cataloger’s judgment whether to add an additional 260 or a Exercise 1 264.
  • Let’s practice! ctry: nyu 264 #1 $a xico : $b Instituto Mexicano del Seguro Social, $c 1992264 31 $3 1999- $a [New York, NY] : $b Elsevier Science, Inc.
  • Frequency 310 RDA 2.1.4 • Not a core element • CONSER requires current frequency Numbering 362 1# and 588 RDA 1.7, 1.8, 2.6 • Transcribe elements as found 362 1# $a Began with volume 1, number 1 (June 2005). 588 ## $a Description based on: Volume 5, number 1 (June 2011); title from cover. 588 ## $a Latest issue consulted: Volume 6 number 1 (June 2012).
  • Notes 588 ## $a Description based on: Volume 1, Number 4 (April 2008); title from cover. 588 ## Latest issue consulted: Volume 3, Number 4 (April 2010). RDA 2.20.13 & 2.20.2.3 500 ## $a Some issues have audiocassette supplements, 1984–1997; compact disc supplements, 1998RDA 3.22.3.6.1
  • Describing content and carriers: Extent 300 ## $a RDA 3.4.1.10 and PS • Give full and complete extent for ceased serial if known 300 ## $a 14 volumes ; $c 30 cm • If the actual number is not known, give at least the term: 300 ## $a volumes 300 ## $a 1 online resource • CONSER practice: always provide carrier term for tangible, live, non-print serials. 300 ## $a computer discs : $b illustrations ; $c 4 ¾ in.
  • 336-338 300 ## $a 1 online resource 336 ## $a text $b txt $2 rdacontent 337 ## $a computer $b c $2 rdamedia 338 ## $a online resource $b cr $2 rdacarrier
  • Identifying works and expressions Same as AACR2 “main entry” In bibliographic records: • 100/110/111 + 245 • 100/110/111 + 240 • 130 • 245
  • Does this serial have a creator? University of Georgia Corporate body as creator: Do I need a 110 for this? Student handbook RDA 19.2.1.1.1 2012/2013
  • No corporate creator. Does my title need a qualifier? (130) • Check for conflict with *all* works • No more (Online) qualifier So... Print version of: Journal of green energy, issued by the Georgia Energy Different Commission manifestations of the same work. No need to distinguish. Electronic version of: Journal of green energy, issued by the Georgia Energy Commission
  • 130 (cont’d) BUT Journal of green energy, issued by the British Green Organization Journal of green energy, issued by the American Society for Green Energy 2 different works with the same title. Needs qualifier/130 RDA 6.27.1.9 and PS
  • 130 (cont’d) Which qualifier(s) should I use? RDA 6.27.1.9 and • Form of work: 130 0# $a Scottish Historical Society (Series) • Date of the work 130 0# $a Bulletin (New York State Museum : 1976) • Place of origin of the work 130 0# $a Advocate (Boise, Idaho) • Other distinguishing characteristic of the work 130 0# $a Bulletin (International Organization of Lace) 130 0# $a Brotherhood (Boston edition) PS
  • Let’s practice Do the following need 130 with qualifier? Scenario 1: You are cataloging the online manifestation of a journal with the title: Journal of natural beekeeping. The only other record in the catalog is for the print manifestation of this journal. Exercise 2 Scenario 2: You are cataloging a journal with the title: Law and society. The only other record in the catalog is a monograph, produced under editorial direction: 245 00 $a Law and society : $b critical concepts in law / $c edited by David Cowan, Linda Mulcahy, Sally Wheeler.
  • Ch ch ch ch changes requiring a new description RDA1.6.2 • Change in mode of issuance (RDA 2.13) • Changes to a multi-part mono or an integrating resource • Change in carrier characteristics of a serial • If there is a change in the media type (see 3.2) • If carrier type changes to online resource from another computer carrier • If carrier type changes to another computer carrier from online resource
  • Examples RDA1.6.2 336 ## text 337 ## computer 338 ## computer disc 336 ## text 337 ## microform 338 ## microfilm reel New record 336 ## text 337 ## unmediated 338 ## volume 336 ## text 337 ## computer 338 ## online resource LC PCC PS example 336 ## text 337 ## unmediated 338 ## volume + 525 ## Accompanied by CD supplements, 2011-
  • Ch ch ch ch changes requiring a new description RDA1.6.2 • Major change in title proper (2.3.2.12.2) • Change in responsibility (6.1.3.2) • If there is a corporate body creator • Change in edition statement • If it significantly changes scope of serial Exercise 3
  • Let’s practice Scenario 1: Looseleaf publication: 245 00 $a Invasion of privacy & the law. Changes to serial publication: 245 00 $a Invasion of privacy & the law. New record required Scenario 2: 245 00 $a Bulletin of the U.S. Equestrian Federation. 246 1# $i Issues for 2012- have title: $a Bulletin
  • Scenario 3: A serial changes format from CD to DVDROM. 300 ## $a CD-ROMs ; $c 4 ¾ in. 336 ## $a text $b txt $2 rdacontent 337 ## $a computer $b c $2 rdamedia 338 ## $a computer disc $b cd $2 rdacarrier Last CD-ROM issue was 1997/2001. First DVD-ROM issue was 1998/2002. 300 ## $a computer discs ; $c 4 ¾ in. 336 ## $a text $b txt $2 rdacontent 337 ## $a computer $b c $2 rdamedia 338 ## $a computer disc $b cd $2 rdacarrier 500 ## $a Issues for 1989/1992- 1997/2001 on CD-ROM; issues for 1998/2002- on DVD-ROM.
  • Related works, expressions, manifestations Common serial relationships • Related serial works: • Supplement RDA 25.1 • Earlier/later title • Expressions RDA 26.1 • Language expressions • Manifestations • Other formats RDA 27.1 • Change in mode of issuance • Reproductions
  • Related works 772 0# $t Leadership (Cape Town, South Africa) 785 00 $t Morren Galleries journal 787 08 $i Complemented by (work) $t English housing survey. Household report RDA Appendix J.2.5
  • Related expressions and manifestations 775 08 $i English edition: $t Azerbaijan focus 776 08 $i Print version: $t Proceedings of the Western Dairy Management Conference 776 08 $i Continued by online database: $t Antarctic bibliography 775 08 $i Reproduction of (manifestation) $t Azerbaijan focus RDA Appendix J.4
  • Let’s look at some records But first, please note that examples are: • Illustrative, not prescriptive • They will often represent a particular agency’s guidelines and will always represent a particular cataloger’s interpretation and judgement.