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Ela Tech Power Point Overview



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  • 1996- ELA Group is a full service Civil Engineering & Land Development Firm.
    2005- Archived project files were taking over the work space… a solution was needed.
    2006 – an Electronic document management system was implemented to organize and consolidate our paper documents
  • Universal capture = folder scanner
    Import Agent = automatic scanner and organizer
    ScanConnect Direct line from harware


  • 1. Introduction to Laserfiche Provided Enterprise Content Management (ECM) solutions since 1987 to more than 28,000 organizations. Solutions for all business sizes Integration with the most popular software packages.
  • 2. Introduction to ELA Technologies 1996: ELA Group Inc. Founded 2005: Overabundance of paper files 2006: Purchased Laserfiche Software 2010: Became Laserfiche VAR
  • 3. What is EDMS? Electronic Document Management System Centralized Repository Customer Documents Corporate Documents All Other Documents Secure Internet Users Internal Office Network
  • 4. Why do I need Laserfiche? Organization Paper Reduction Security Search-ability Disaster Recovery
  • 5. Why do I need Laserfiche?  Organization -Clustered folders -Standardization of documents -Centralized location Paper Reduction Security Search-ability Disaster Recovery
  • 6. Centralized Repository Why do I need Laserfiche? Organization  Paper Reduction -Go Green! Save Green! -More office space -No more reprinting lost documents Security Search-ability Disaster Recovery
  • 7. Why do I need Laserfiche? Organization Paper Reduction  Security -Secure log-in -Set customizable access rights -Keep sensitive documents safe Search-ability Disaster Recovery
  • 8. Search time: 2 minutesSearch time: 11 hoursSearch time: 12 ½ daysSearch time: ??? Why do I need Laserfiche? Organization Paper Reduction Security  Search-ability -Quickly search & retrieve documents -Use OCR to search within document text -Improve efficiency Disaster Recovery
  • 9. Why do I need Laserfiche? Organization Paper Reduction Security Search-ability  Disaster Recovery -Recovery of destroyed documents -Scheduled database back-ups -Reduce liability
  • 10. What type of documents can be stored in Laserfiche? Anything you can print, you can store in Laserfiche
  • 11. How do I capture documents? Scanning Laserfiche Universal Capture Laserfiche Import Agent Laserfiche ScanConnect
  • 12. How do I capture documents? Batch Processing Laserfiche Quick Fields Laserfiche Zone OCR Laserfiche Bar Code Recognition Collection: Dixie Franklin Inc. Address: 3900 Settlement Rd. Fort Worth, TX 76107 Date Received: 07/02/1998 Signature Required: Yes Date Scanned: 02/03/2010 Index Information
  • 13. How do I capture documents? Electronic Documents Laserfiche Snapshot Centralized Repository
  • 14. How do I scan my paper documents into Laserfiche? Utilize staff in house Utilize summer interns ELA Technologies also offers scanning We are capable of scanning paper documents ranging from 8.5”x11” (A Size) to 36”x48” (E Size) Mixture of all of the above
  • 15. Is there a solution for archiving E-mails? Yes. The Laserfiche E-mail Plug In uses any MAPI-compliant E-mail application to distribute documents stored in the Laserfiche repository.
  • 16. Why is Laserfiche better than other solutions? File Formats are nonproprietary (.tiff) and can be opened even if you don’t have Laserfiche. We don’t require you to buy hardware from us, unless you want to. Meets DoD 5015.02-STD RMA (Records Managements Application) Design Criteria Standard
  • 17. Laserfiche Workflow Promotes constant productivity with rules-based document routing, E-mail notification and activity monitoring. Can Laserfiche be automated to reduce end user intervention?
  • 18. Can Laserfiche be automated to reduce end user intervention? Laserfiche Audit Trail Tracks actions users take within the Laserfiche system, so you may ensure information security and simplify regulatory compliance.
  • 19. Can I be too large or too small for Laserfiche? Laserfiche Avante is scalable from 1 to 100 Users Laserfiche Rio offers solutions for organizations with over 100 Users
  • 20. What type of hardware will I need? ELA Technologies can provide a free site assessment
  • 21. What are the software requirements for Laserfiche? The entire system is compatible with Microsoft Windows XP, Windows Vista, Windows 7, Server 2003 and Server 2008 Laserfiche will run on Microsoft SQL Express, Microsoft, SQL or Oracle
  • 22. A standard 4 drawer vertical filing cabinet stores approximately 11,000 pages and will scan to about 500 MB The standard “Bankers Box” stores approximately 4,000 pages and will scan to about 200 MB How much space will Laserfiche take up on my server?
  • 23. Very similar to the Windows file structure which users are already familiar with Our staff will provide training of both IT Staff and End Users With your LSAP you will have access to the Laserfiche site and technical support How difficult is Laserfiche to use?
  • 24. Laserfiche also provides webinars, workshops and trade shows for users ELA Technologies can provide support right on your screen, remotely. How difficult is Laserfiche to use?
  • 25. Can my Laserfiche be deployed outside the office? Laserfiche Web Access True thin client that supports Microsoft Internet Explorer and Mozilla Firefox Industry-leading integration that adds imaging functionality, records management and enhance workflow capabilities to Microsoft SharePoint Light version for access from Blackberry or iPhone
  • 26. I don’t have internet access always available, how do I take documents with me? Laserfiche Plus archives documents on CD’s, DVD’s, USB drives or external hard drives, in self-contained repositories that include building-in viewers and search engines
  • 27. Can my Laserfiche be customized? Yes! ELA Technologies can customize your software to meet your organization’s needs
  • 28. What is the LSAP? Laserfiche Software Assurance Plan The LSAP is included for the first year with your purchase of Laserfiche and will be 10% of your investment for the following years The LSAP provides support and training, as well as the software updates, enhancements and forums available on the Laserfiche support site.
  • 29. Contact Information Wayne Hummer Account Executive 717.626.7271