Dynamic Actions On SteroidsPresentation Transcript
Dynamic Actions on Steroids Session 301 Donna Wendling Sherryanne Meyer
Who Is Air Products?
Today’s Objectives -- Learning Points
Brief Overview – What is a Dynamic Action?
The “Basics” - Components of a Dynamic Action
How To “Kick it up a Notch”
Today’s Agenda MORE POWER!!!!!
Who is Air Products Fast Facts
Global gases, chemicals, equipment and services provider
Serving technology, energy, healthcare and industrial markets
Fortune 500 company
Chemical industry safety leader
Operations in more than 30 countries
~20,000 employees worldwide
Known for our innovative culture and operational excellence
Who is Air Products HOMECARE HYDROGEN SPECIALTY GASES HELIUM POLYMERS NITROGEN
SAP HR Countries UK Ireland Belgium Netherlands Germany France United States Canada Spain, Italy, Portugal Indonesia Singapore Malaysia China Hong Kong Japan Korea Taiwan Israel
SAP-HR and Air Products
2001 Org Management, HR Admin, Compensation, Benefits, Time Entry, US Payroll, Structural Security, ESS, MDT
2002 Appraisals, C&SP, TEM, Workflow, BW
2002 HR / ERP Integration
2003 HR Phase 3 – Southern Europe
2004 HR Phase 4 – Asia
2004 Recognized SAP Certified Competency Center
2005 MSS-Phase 1
2006 ECC 5.0, Learning Solution, Israel
Today’s Objectives: Learning Points
What is a Dynamic Action and what can it do for you
Automate business processes –
Saves time by performing routine tasks
Insure data integrity
Empower Global Power Users to successfully manage data
Create new and improved Dynamic Actions
Maximize the power of a Dynamic Actions
* None of the employees or data represented on the following slides is real.
Brief Overview – What is a Dynamic Action?
As defined by SAP
Dynamic actions trigger automatic processing when specific infotype records are maintained.
The advantage of dynamic actions is that the system saves you time by performing routine tasks
Brief Overview – Personnel Action vs Dynamic Action
Personnel Actions are a series of Infotypes that are added, changed, completely or partially deleted or delimited for the reason specified (i.e. Hiring, Leave, Termination, etc.)
Dynamic actions are automated and can use decision logic to enhance a Personnel Action for maintenance of a specific Infotype
The Basics - Components of a Dynamic Action IType : Infotype that triggers the dynamic action Sty : Focus on a specific subtype Field n: Start action when maintaining a specific field No : Sequence number Variable Function Part: Specifies the processing details when the dynamic action is triggered FC: Maintenance Operation 02 – Change 04 – Create 06 – Create and change 08 – Delete 10 – Change and Delete 12 – Create and Delete S: Step Indicator P – Check conditions I – Maintain Infotype Record W – Default values for a new record V – Reference to another step F – Call a FORM routine (subroutine in ABAP); M – Send Mail
The Basics – Variable Function Part
Values of an old data record are in structure PSAVE .
Operations on Infotypes can be run in the background by entering /D at the end of the line.
Logical OR links must be indicated by /X .
When calling a routine you can use internal (module pool) and external routines
When calling an external routine, enter name of program in parentheses after the form name
It is not possible to transfer parameters to the routine
For transferring values from the routine you can use fields in the RP50D structure
The Basics – RP50D Structure – Return Values
Scenario 1 Date Specifications - Populating Key Dates Dynamically
Scenario 1 – Date Specifications Create Key Dates
Hire Action (Z1)
Dynamic action will create Infotype 0041 (Date Specifications) in background and populate various dates for that employee
Original Hire Date (Z1)
Employment Date (Z4)
Date in Grade (X6)
Create IT0041 and populate dates Personnel Action Z1 Create Date Types
Scenario 1 – Date Specifications Challenge: Update Key Dates
Anytime Pay Scale Group changes on Infotype 0008 (Basic Pay) – Automatically update the Date in Grade (X6) on Infotype 0041 (Date Specifications)
BUT ……How do I find the Date in Grade (X6) on Infotype 0041 and update it using a Dynamic Action ????????
Answering The Challenge 1. Check Previous Pay Scale Group Not equal to New Pay Scale Group 2. Call procedure to locate X6 Date Type and set RP50D-FIELD1 3. Copy IT 41 in Background 4. Check Value of RP50D-Field1. Update X6 date on IT 41
Walk Through: Update Existing Date Type Example: In the Org Reassignment Action, Pay Scale Group is updated on Infotype 0008 (Basic Pay)
Procedure to Update Existing Date Type
Walk Through: Update Date Type cont’d
Scenario 2 Default Tax Area Based on Work Location
Scenario 2 – Default U.S. Work Tax Area
Hire (Z1), Rehire (Z2) or Org Reassignment (U2) Actions
Dynamic Action will Create Infotype 208 (Work Tax Area) and default Tax Area based on employees Personnel Subarea (work location)
Scenario 2 – Default Tax Area Based on IT0001-Org Reassignment PSA=157 Work Tax =KY0J
Scenario 2 – Default Tax Area The Challenge –Too many Tax Areas!
There are so many work Tax Areas to default – we’re running out of room on dynamic action table for Infotype 0001 – maximum 999 lines
So how can I manage all the Tax Areas necessary without maxing out the Dynamic actions table entries for 0001??????
The Challenge –Too many Tax Areas!
1. Check Action is Hire (Z1), Rehire (Z2) or Org Reassignment (U2) and Country is US
2. Call Procedure to lookup Work Tax Area based on PSA on IT 0001. Set value of RRP50D-FIELD1
3. Insert Infotype 0208 4. Write RP50D-Field1 to Work Tax area and set percent to 100
Walk Thru – New Dynamic Action
Procedure for new dynamic action…
Walk Thru – New Dynamic Action cont’d
Scenario 3 From IT0002-Personal Data Create IT0021-Family Member
Scenario 3 – Personal Data Create IT0021 Family Related Persons
Hire (Z1) action
Dynamic Action will Create Infotype 0021 (Family/Related Person) Subtype 2 (Child) for every dependent
Evaluate # of dependents (ANZKD) when Infotype 0002 (Personal Data) is created
Create IT0021 Family Related Persons If # Deps = 1, Insert IT0021
Create IT0021 Family Related Persons
Scenario 3 – Personal Data The Challenge – Adding Dependents
Dynamic action for entries into # of dependents works great on the initial Hire action ….
BUT……How can create the correct number of Infotype 0021 (Family/Related Person) anytime Infotype 0002 is changed or created and # of dependents (ANZKD) is increased.
Answering the Challenge
1. Check previous # is less than new # of Dependents
2. Call Procedure to get previously saved # of Dependents and calculate the difference. Set RP50D-FIELD1 3. Check value of RP50D-Field1. Insert correct number of IT0021, Sty 2 records.
Determining previous entry
Walk Through – New dynamic action
Procedure for new dynamic action PCL4 cluster stores the changes made to infotype documents.
Procedure for new dynamic action
Family/Related Persons Infotype dynamically appears first time. Enter first dependent information Save
Family/Related Persons Infotype dynamically appears second time. Enter second dependent information Save
Or you could………..
Much Simpler code……
Return on Investment
Controls placed in system to ensure accuracy
(i.e., of tax authority)
Time saved in entering infotypes repeatedly
Enables downstream processes
Compensation Planning process more efficient with Date in Grade
Nothing is foolproof - 80/20 Rule
Dynamically some business processes can be enabled
Dynamically some data entry can be automated
Basic Dynamic Actions can provide value added benefits
Automating business processes – saves time by performing routine tasks
Insuring data integrity
Empowering Global Power Users to successfully manage data
Dynamic Actions enhanced with some simple ABAP code make the impossible possible
Thank you for participating! Please remember to complete and return your session evaluation form following this session. Donna Wendling Sherry Meyer Session Code 301