ICT Laptop and Desktop Policy Final


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ICT Laptop and Desktop Policy Final

  1. 1. Introduction: The objective of this presentation is to discuss DO’S and DON’TS in using the computer. To discuss the basic parts of a computer. And to guide you about proper handling of your computer.
  2. 2. ComputerUsage Policy Presented by: MIS
  3. 3. Company Policy The computer is a company property and the MIS has the right to monitor these computers at any time. Therefore, users should not have any expectation of privacy as to the use of company computers. The primary purpose of the personal computer is to conduct official business. Users of personal computers may not load, download or distribute pirated software or pirated data from any source, nor any inappropriate images. The company has the right to inspect all files stored in networks and computers owned by Maxicare.  Users are to ensure access to personal computers is secure and limited to Maxicare employees for official business.
  4. 4. Company Policy Keep the machine clean and in good working condition. The employees are not allowed to put stickers or any parts of the PC. Users should not tamper any computer peripherals intentionally. Avoid removing Computer peripherals without asking assistance from the MIS department. The employee can be held accountable for unauthorized or illegal use of the company owned personal computers. Avoid saving files unrelated to business, (e.g., Personal Pictures, Pornographic Materials, Music and etc.)
  5. 5. Basic Parts of Desktop Computer: Monitor/Screen Mouse Keyboard System Unit Speaker Microphone
  6. 6. Proper Care andHandling of your Desktop
  7. 7. Proper Handling of DesktopDo’s: Shut down your computer unit properly before leaving your working area. Place desktop on a flat and stable surface Always keep your computer clean and dry, avoid using it with wet hands. Always disconnect the desktop from the power outlet and disconnect peripherals before attempting to clean your desktop or any of its components.
  8. 8. Proper Handling of DesktopDon’ts:  Keep liquids away from your Desktop.  Not having an available antivirus software would help  Keep food away from your computer.  Dont pull on the power cord  Dont roll your chair over the computer cord  Avoid placing heavy materials, such as books, personal things etc, on top of your computer
  9. 9. Proper Care andHandling of your Laptop
  10. 10. Proper Handling of LaptopDo’s: Use both hands when lifting and moving your laptop. Close the screen and unplug the power supply when moving the laptop. Keep liquids away from your laptop. Keep food away from your laptop. Always keep your hands clean while using your laptop.
  11. 11. Proper Handling of LaptopDo’s:
  12. 12. Proper Handling of LaptopDon’ts: Never lift your computer by the screen! Never travel places with your screen open; keep it closed to prevent damage to the screen. Never carry your laptop with a bunch of books or anything heavy on top of it. This can cause damage to the screen or even the internal components if it flexes enough. Be careful not to place objects such as pencils or highlighters inside of the machine when you close it
  13. 13. Proper Handling of LaptopDon’ts:
  14. 14. Proper Handling of LaptopDon’ts:
  15. 15. How to avoid these common laptop problemsDropped Laptop: Carry the computer with both hands. ALWAYS! Place laptop on a flat, stable surface. Avoid placing the laptop near the edge of a desk or workspace. Be careful that wires or power cords do not pull the laptop off the surface.Cracked Screen: Do not put books or any heavy objects on top of laptop or laptop case. Do not close a laptop with pens, pencils, or papers inside.Broken Hinges: Open the laptop by depressing the button on the front edge and softly lifting the lid from each side. Do not slam the lid shut.
  16. 16. Proper cleaning of your laptop:You should occasionally clean your computer as follows: Use a soft lint-free cloth moistened with non-alkaline detergent to wipe the exterior of the computer. Dont spray cleaner directly on the display or keyboard. Gently wipe the LCD with a dry, soft lint-free cloth. If a stain remains, moisten the cloth with LCD cleaner and wipe it again. Be sure to dry the LCD before closing it.
  17. 17. How to protect your screen:The laptop screens can be damaged if subjected to rough treatment. Thescreens are particularly sensitive to damage from excessive pressure on thescreen.Do not lean on the top of the laptop when it is closed.Do not place anything in the carrying case that will press against the cover.Do not poke the screen.Do not place anything on the keyboard before closing the lid (e.g.pens, pencils, or disks).
  18. 18. Charger Care: Avoid bending the chargers cord at sharp angles. Position your charger so that you wont roll over the cord with a chair, or catch the cord in the sharp edges of desk drawers. Disconnect all connected cords, USB memory and any adapters before putting your laptop into a carrying case or bag.
  19. 19. Tips for Longer-Lasting Laptop BatteriesKeep it cool. •Heat is the primary killer of batteries. •Be careful not to let your laptop overheat.Recondition your battery regularly. •Turn off your screen saver and any other power management tools which put your PC to sleep. •Fully charge the laptop, and then let it run all the way down — right until it powers down due to lack of juice. •Then charge it back up again and restore your power management stuff. Do this every few months (such as three times a year).Remove it when youre not using it. •When you leave your laptop plugged in at your desk all day every day, the battery never gets a chance to discharge and recharge — which is critical to its long-term health. •Remove the battery. As long as your laptop is connected to AC power, the battery isnt necessary; itll run without it. Just remember to pop it back in before you take your laptop on the go.
  20. 20. Remember:*Following these ergonomic guidelines can help you preventcommon problems such as breaking, failure and physical damageto the equipment.*And in most cases, corrective measures are relatively simple andinexpensive.* Computing devices provided by the MIS department areexclusive property of the company and as such, should be handledresponsibly.
  21. 21. THANK YOU!