Goh Wei Koon DTM Immediate Past District Governor 2009-2010 <ul><li>Transition: What’s Next </li></ul>
Can You Guess? <ul><li>Pr o m i s e d t o  s e rv e </li></ul><ul><li>R ea dy t o  s e rv e </li></ul><ul><li>C o mm i tt ...
Succession Planning <ul><li>Ensures the  continued  effective  performance  of an organisation by establishing a process t...
Succession Planning <ul><li>Concerned with longer range needs and development of people to meet those needs </li></ul>
Why Transition? <ul><li>It allows the district, division, area & club to maintain an important knowledge base </li></ul><u...
Steps For Transition <ul><li>What qualifications? </li></ul><ul><li>What qualities? </li></ul><ul><li>What commitment? </l...
Where To Find? Club Presidents / VPEs Area Council / Club Members Events “ Foreign” Talent Potential Successors
Club Transition New Members SAAs Treasurer Secretary VP Public Relations VP Membership VP Education President
Talent Cases New Members SAAs Treasurer Secretary VP Public Relations VP Membership VP Education
Calendar Of Events <ul><li>Speech Contests </li></ul><ul><ul><li>Clubs  (Jan – Feb) </li></ul></ul><ul><ul><li>Areas  (Mar...
District Proxy Form Sample
International Proxy Form Sample
Conclusion <ul><li>It’s never too early to start thinking about transition </li></ul><ul><li>Do what you can to learn from...
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District 80 Transition - What's Next?

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Powerpoint slides for transition training conducted for District 80 District Officers Training on Dec 2009 and other COTs

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  • You may be thinking why transition? I’ve put in my time, my year as an officer and when June 30 comes, I’m off to the Bahamas for some much needed vacation time. The truth of the matter is that a successful transition from one administrative year to another is one of several important things that will ensure long-term district success. The point of transition is where most districts get stuck. Although a district officers term may end as of June 30, there are several things that officer may still be responsible for, to WHQ and the district, as far through as December (e.g., year-end audit report, financial records of the preceding year, etc.). When these things don’t happen, it impacts and hinders the new district administration from achieving their goals and progressing. The other thing that happens when transition doesn’t take place is that the incoming officers spend the first couple of months reinventing the wheel when several of the things they are trying to create had either been done already by the prior years administration or there was a reason for not doing in previous year. In essence, when we don’t transition we lose a valuable knowledge-base that helps us serve the clubs in the most effective way possible.
  • You may be thinking why transition? I’ve put in my time, my year as an officer and when June 30 comes, I’m off to the Bahamas for some much needed vacation time. The truth of the matter is that a successful transition from one administrative year to another is one of several important things that will ensure long-term district success. The point of transition is where most districts get stuck. Although a district officers term may end as of June 30, there are several things that officer may still be responsible for, to WHQ and the district, as far through as December (e.g., year-end audit report, financial records of the preceding year, etc.). When these things don’t happen, it impacts and hinders the new district administration from achieving their goals and progressing. The other thing that happens when transition doesn’t take place is that the incoming officers spend the first couple of months reinventing the wheel when several of the things they are trying to create had either been done already by the prior years administration or there was a reason for not doing in previous year. In essence, when we don’t transition we lose a valuable knowledge-base that helps us serve the clubs in the most effective way possible.
  • You may be thinking why transition? I’ve put in my time, my year as an officer and when June 30 comes, I’m off to the Bahamas for some much needed vacation time. The truth of the matter is that a successful transition from one administrative year to another is one of several important things that will ensure long-term district success. The point of transition is where most districts get stuck. Although a district officers term may end as of June 30, there are several things that officer may still be responsible for, to WHQ and the district, as far through as December (e.g., year-end audit report, financial records of the preceding year, etc.). When these things don’t happen, it impacts and hinders the new district administration from achieving their goals and progressing. The other thing that happens when transition doesn’t take place is that the incoming officers spend the first couple of months reinventing the wheel when several of the things they are trying to create had either been done already by the prior years administration or there was a reason for not doing in previous year. In essence, when we don’t transition we lose a valuable knowledge-base that helps us serve the clubs in the most effective way possible.
  • It’s never too early to start thinking about transition and your district will be better for it. Do what you can to learn from your outgoing district team. In addition to the work we did in this session, see if there aren’t opportunities for your incoming and outgoing district teams to work together to ensure a smooth transition. Start thinking about what transition will need to look like for next year. It might seem early, but it’s actually a great time to start thinking about it. As you grow into your new role, you may be able to identify things that you wish you would have known or those things that you needed in order to effectively do your job that you did not have. Those are exactly the kinds of experiences that will ensure a great transition plan for the following year. Make transition planning part of every district year. Set the stage now and put a process in place that will be longstanding.
  • District 80 Transition - What's Next?

    1. 1. Goh Wei Koon DTM Immediate Past District Governor 2009-2010 <ul><li>Transition: What’s Next </li></ul>
    2. 2. Can You Guess? <ul><li>Pr o m i s e d t o s e rv e </li></ul><ul><li>R ea dy t o s e rv e </li></ul><ul><li>C o mm i tt e d t o s e rv e </li></ul>
    3. 3. Succession Planning <ul><li>Ensures the continued effective performance of an organisation by establishing a process to develop critical competencies and replace key staff over time </li></ul>
    4. 4. Succession Planning <ul><li>Concerned with longer range needs and development of people to meet those needs </li></ul>
    5. 5. Why Transition? <ul><li>It allows the district, division, area & club to maintain an important knowledge base </li></ul><ul><li>Decreases the need to reinvent the wheel </li></ul><ul><li>It can enhance teamwork </li></ul><ul><li>It can enhance long-term district success </li></ul>
    6. 6. Steps For Transition <ul><li>What qualifications? </li></ul><ul><li>What qualities? </li></ul><ul><li>What commitment? </li></ul><ul><li>Talent Scout </li></ul><ul><li>Talk to qualified pple </li></ul><ul><li>Observe and evaluate </li></ul><ul><li>Encourage </li></ul><ul><li>Support </li></ul><ul><li>Officers Installation </li></ul><ul><li>DOT (May 2010) </li></ul><ul><li>Area Council meetings </li></ul><ul><li>Briefing / Mentoring </li></ul><ul><li>Projects </li></ul><ul><li>Hand Holding </li></ul><ul><li>Introduce to others </li></ul>Note: Diagram from internet sources
    7. 7. Where To Find? Club Presidents / VPEs Area Council / Club Members Events “ Foreign” Talent Potential Successors
    8. 8. Club Transition New Members SAAs Treasurer Secretary VP Public Relations VP Membership VP Education President
    9. 9. Talent Cases New Members SAAs Treasurer Secretary VP Public Relations VP Membership VP Education
    10. 10. Calendar Of Events <ul><li>Speech Contests </li></ul><ul><ul><li>Clubs (Jan – Feb) </li></ul></ul><ul><ul><li>Areas (Mar) </li></ul></ul><ul><ul><li>Divisions (Apr) </li></ul></ul><ul><li>Area & Division Council Meetings </li></ul><ul><li>District Convention (28 – 30 May) </li></ul><ul><li>Officers List (30 June) </li></ul>
    11. 11. District Proxy Form Sample
    12. 12. International Proxy Form Sample
    13. 13. Conclusion <ul><li>It’s never too early to start thinking about transition </li></ul><ul><li>Do what you can to learn from your outgoing district, division, area & club team </li></ul><ul><li>Start preparing for next year’s transition now! </li></ul>

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