Business Disaster Preparedness

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PPT presentation for business disaster preparedness

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Business Disaster Preparedness

  1. 1. Business Preparedness Lunch and Learn September 23, 2008
  2. 2. Objectives <ul><li>Why is planning and preparedness important? </li></ul><ul><li>Discus types of emergencies your business could face. </li></ul><ul><li>Explore elements of emergency and business continuity plans </li></ul>
  3. 3. The test for this class was held last week
  4. 4. Why is planning important <ul><li>75% of businesses that have an interruption due to fire close within six months </li></ul><ul><li>45% of businesses that close due to catastrophic events never reopen </li></ul>
  5. 5. Why is Planning Important <ul><li>Hidden costs of business interruption: </li></ul><ul><ul><li>Loss of business volume/customers </li></ul></ul><ul><ul><li>Loss of vendors and suppliers </li></ul></ul><ul><ul><li>Increased costs of materials </li></ul></ul><ul><ul><li>Interruption of cash flow </li></ul></ul>
  6. 6. Types of Emergencies <ul><li>Medical </li></ul><ul><li>Violence </li></ul><ul><li>Interruption of Services </li></ul><ul><li>Fires </li></ul><ul><li>Materials/supply contamination </li></ul>
  7. 7. Nature <ul><li>Storms </li></ul><ul><li>Tornados </li></ul><ul><li>Flooding </li></ul><ul><li>Winter storms/snow </li></ul><ul><li>earthquakes </li></ul>
  8. 8. Emergency Planning Immediate needs at the time of an emergency
  9. 9. Employee Protection <ul><li>Evacuation Plan </li></ul><ul><li>Emergency Communications </li></ul><ul><li>Medical Emergency Plan </li></ul><ul><li>Sheltering Plan </li></ul><ul><li>Emergency Supplies </li></ul>
  10. 10. Evacuation Planning <ul><li>Specific to facility </li></ul><ul><li>Method to determine who is in the facility </li></ul><ul><li>Must account for safe removal of people and safe shut down of processes </li></ul><ul><li>Provisions for relocation and transportation </li></ul><ul><li>Childcare </li></ul>
  11. 11. Emergency Communications <ul><li>Methods for employees and families to make contact with the business and each other </li></ul><ul><li>System for business communications </li></ul><ul><li>Immediate communications with insurers </li></ul><ul><li>Ability to request assistance </li></ul>
  12. 12. Medical Emergency Plan <ul><li>Employee Contact Information </li></ul><ul><li>Response training for employees </li></ul><ul><li>Medical Information </li></ul><ul><li>Designated contact person: business to family </li></ul><ul><li>Recovery – decontamination of workplace </li></ul><ul><li>Care for exposed employees </li></ul>
  13. 13. Sheltering Plan <ul><li>Should you be forced to remain at your business for an extended time what provisions do you need to make?? </li></ul>
  14. 14. Sheltering Plan <ul><li>Where will you locate in your business? </li></ul><ul><li>How will you determine when you need to stay at the business? </li></ul><ul><li>What system will you use to communicate? </li></ul>
  15. 15. Emergency Supplies <ul><li>Food </li></ul><ul><li>Water </li></ul><ul><li>Clean air </li></ul><ul><li>Warmth </li></ul><ul><li>Lighting source </li></ul><ul><li>Communications </li></ul><ul><li>Media access </li></ul><ul><li>First aid supplies </li></ul><ul><li>Sealing materials </li></ul><ul><li>Sanitation needs </li></ul>
  16. 16. Business Protection <ul><li>Communications </li></ul><ul><li>Protection of Inventory </li></ul><ul><li>Protection of Information </li></ul><ul><li>Preparation for disruption of services </li></ul><ul><li>Providing for security of facilities </li></ul>
  17. 17. Communications <ul><li>With Customers? </li></ul><ul><li>Suppliers and Vendors? </li></ul><ul><li>Employees? </li></ul><ul><li>Local Officials? </li></ul><ul><li>Cyber Systems? </li></ul>
  18. 18. Protection of Inventory <ul><li>Loss of Services </li></ul><ul><li>Structural Damage </li></ul><ul><li>Damage to Equipment/processes </li></ul>
  19. 19. Protection of Information <ul><li>Records </li></ul><ul><li>Financial/Payroll </li></ul><ul><li>Insurance </li></ul><ul><li>Inventory </li></ul><ul><li>Cyber </li></ul>
  20. 20. Preparation for interruption of Services <ul><li>Production/Operations </li></ul><ul><li>Storage requirements of inventory </li></ul><ul><li>Communications/Internet </li></ul><ul><li>Transportation </li></ul>
  21. 21. Security of Facilities <ul><li>Repairs/Boarding up </li></ul><ul><li>Security of Information </li></ul><ul><li>Protection from elements </li></ul><ul><li>HVAC </li></ul>
  22. 22. Business Continuity Plans Recovering to return to business with as little interruption and loss as possible
  23. 23. Business Continuity Plans <ul><li>Alternative operating locations </li></ul><ul><li>What functions and staff are vital to keep operating </li></ul><ul><li>How will you maintain operations if suppliers are impacted by a disaster </li></ul><ul><li>How will you maintain operations if customers are impacted by a disaster </li></ul>
  24. 24. RESOURCES <ul><li>www.ready.gov </li></ul><ul><li>www.redcross.org </li></ul><ul><li>www.disastersafety.org </li></ul>
  25. 25. How can we prepare our business community? <ul><li>Focus group: Discussion on sharing resources and business community planning </li></ul>

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