Using Web 2.0 Tools To Get Stuff Done! Robin Hastings Information Technology Manager Missouri River Regional Library robin...
Agenda <ul><li>Definitions – What is collaboration 2.0? Why do it in a cloud?
Collaboration in the Cloud Tools
Putting it to use!
Wiki - http://litacollab2.pbworks.com/FrontPage </li></ul>
What is collaboration 2.0? Why do it in a cloud? Definitions
Collaboration
Collaboration 2.0 2.0 adds distributed computing & collaboration platforms: <ul><li>Distance
Asynchronicity </li></ul>
Distributed Computing
Collaboration Platforms
Cloud Computing
Cloud Computing <ul><li>Internet = Cloud (cloud of data)
PC = thin client  </li></ul><ul><ul><li>Not data storage
Just a connection to the cloud
Maybe backup storage… </li></ul></ul><ul><li>Collaboration happens “out there” </li></ul>
 
Benefits <ul><li>Social Networks = Professional Networks
Peer Networking </li></ul><ul><ul><li>Avoiding hierarchies (linkedin direct introductions, facebook friends, etc.) </li></...
Collaboration In The Cloud Tools
Tools of the Trade <ul><li>Categories </li></ul><ul><ul><li>Social Calendars
Social Networking Sites
Social Bookmarking
Social Desktops
Social Wikis
Social Documents </li></ul></ul><ul><li>http://web2.econsultant.com/collaboration-groups-teams-services.html  - 125 sites....
Social Calendars <ul><li>30 Boxes </li></ul><ul><ul><li>www.30boxes.com </li></ul></ul><ul><li>Google Calendar </li></ul><...
Give others a look at your schedule so they can schedule meetings, etc. with your time constraints in mind (without a mill...
 
Social Networking Sites <ul><li>Facebook </li></ul><ul><ul><li>www.facebook.com </li></ul></ul><ul><li>Ning </li></ul><ul>...
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Collaborating In The Cloud - updated

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Presentation on using Web 2.0 tools to create or work collaboratively

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  • As Info Tech Manager, I’m responsible for the network within the library and connectivity outside of it, all PCs, printers and servers and the various websites we offer, as well as overseeing some of the Web 2.0 initiatives of the library (wikis &amp; twitter). I also manage the training – both staff &amp; public – for the library. Several small clients around the mid-missouri area Presenting on Web 2.0, RSS &amp; other technical topics around the world Spreading the good news about how libraries and other organizations can use Web 2.0 and the upcoming 3.0 standards in their organizations. As Info Tech Manager, I’m responsible for the network within the library and connectivity outside of it, all PCs, printers and servers and the various websites we offer, as well as overseeing some of the Web 2.0 initiatives of the library (wikis &amp; twitter). I also manage the training – both staff &amp; public – for the library. Several small clients around the mid-missouri area Presenting on Web 2.0, RSS &amp; other technical topics around the world Spreading the good news about how libraries and other organizations can use Web 2.0 and the upcoming 3.0 standards in their organizations. As Info Tech Manager, I’m responsible for the network within the library and connectivity outside of it, all PCs, printers and servers and the various websites we offer, as well as overseeing some of the Web 2.0 initiatives of the library (wikis &amp; twitter). I also manage the training – both staff &amp; public – for the library. Several small clients around the mid-missouri area Presenting on Web 2.0, RSS &amp; other technical topics around the world Spreading the good news about how libraries and other organizations can use Web 2.0 and the upcoming 3.0 standards in their organizations. As Info Tech Manager, I’m responsible for the network within the library and connectivity outside of it, all PCs, printers and servers and the various websites we offer, as well as overseeing some of the Web 2.0 initiatives of the library (wikis &amp; twitter). I also manage the training – both staff &amp; public – for the library. Several small clients around the mid-missouri area Presenting on Web 2.0, RSS &amp; other technical topics around the world Spreading the good news about how libraries and other organizations can use Web 2.0 and the upcoming 3.0 standards in their organizations. As Info Tech Manager, I’m responsible for the network within the library and connectivity outside of it, all PCs, printers and servers and the various websites we offer, as well as overseeing some of the Web 2.0 initiatives of the library (wikis &amp; twitter). I also manage the training – both staff &amp; public – for the library. Several small clients around the mid-missouri area Presenting on Web 2.0, RSS &amp; other technical topics around the world Spreading the good news about how libraries and other organizations can use Web 2.0 and the upcoming 3.0 standards in their organizations
  • Question time at the end, informal questions during!
  • is a structured, recursive process where two or more people work together toward a common goal—typically an intellectual endeavor that is creative in nature—by sharing knowledge, learning and building consensus. (http://en.wikipedia.org/wiki/Collaboration) interaction among people, to achieve common goals without the exchange of goods and services (InfoTech Research Group – Collaboration Tools Revisted In a Web 2.0 world
  • Synchronous collaboration – voice (VOIP, Skype, etc.) that allows for instant questioning and quick resolution of issues Asynchronous collaboration – messaging (forums, email, SMS) that allows for people in different time zones to work when convenient
  • Distance 2 or more creators working on distant (2 feet or 2,000 miles) computers Same platform – Google Docs, Blog software, email (not very 2.0…)
  • Asynchronous Allow people to work in their own time zone at their own time Common software (or site) that all participants agree to use
  • Cloud- John Dvorak (in Cranky Geeks web show) once said it was named the “cloud” because nobody actually knows how anything beyond their network connection actually works. Backup storage – clouds don’t seem stable or permanent – use your own computer to backup as well!
  • Backing up “in the cloud” is a good idea, even if you are collaborating with yourself!
  • Makes a case for allowing use of Facebook, MySpace, etc. at work – blending of social and professional “networking” Avoids bureaucracy! Offers time-sensitive channels or “whenever” channels of communication – whatever is needed.
  • Team scheduling Reusable data - many ways to add data easily! Scheduling services
  • Facebook - http://www.facebook.com/apps/application.php?id=8449172630 – GTD planning/organizing for FB Plan trips Plan moving projects Start a business Plan weddings/events Organize sports teams MyOffice – groupware on FB - http://www.facebook.com/apps/application.php?id=20196811016 MySpace has a new API for apps on it’s platform – too new to determine if there will be anything like FB’s tools
  • For: feature in del.icio.us – send suggested links to other del.icio.us accounts Mag.nol.ia – similar to del.icio.us Collaborative tagging – choosing (top down) tags to use in all services (not just bookmarking services) – give you “group” tag clouds to help users understand the relationships between concepts in your projects.
  • Docs – Ajax (not as many features) - Gears: the ability to save document spaces on your computer (while flying…) and re-connect after you are back on the ‘net – without downloading a copy of the doc and remembering to upload later Thinkfree – Java (laggy)
  • Grou.ps – forums, wikis, maps, photo galleries, feed aggregator, etc.
  • Digitization project – images from all over the state, country in one repository Training day – get trainers, participants together (wikis for conferences – excellent idea!) Shelf moving – organize labor in easily accessible and easily editable calendar, organize layout in documents Research project – set due dates, share citations, create forums for discussion of problems, create final reports
  • Getdropbox.com
  • Collaborating In The Cloud - updated

    1. 1. Using Web 2.0 Tools To Get Stuff Done! Robin Hastings Information Technology Manager Missouri River Regional Library robin.hastings@gmail.com
    2. 2. Agenda <ul><li>Definitions – What is collaboration 2.0? Why do it in a cloud?
    3. 3. Collaboration in the Cloud Tools
    4. 4. Putting it to use!
    5. 5. Wiki - http://litacollab2.pbworks.com/FrontPage </li></ul>
    6. 6. What is collaboration 2.0? Why do it in a cloud? Definitions
    7. 7. Collaboration
    8. 8. Collaboration 2.0 2.0 adds distributed computing & collaboration platforms: <ul><li>Distance
    9. 9. Asynchronicity </li></ul>
    10. 10. Distributed Computing
    11. 11. Collaboration Platforms
    12. 12. Cloud Computing
    13. 13. Cloud Computing <ul><li>Internet = Cloud (cloud of data)
    14. 14. PC = thin client </li></ul><ul><ul><li>Not data storage
    15. 15. Just a connection to the cloud
    16. 16. Maybe backup storage… </li></ul></ul><ul><li>Collaboration happens “out there” </li></ul>
    17. 18. Benefits <ul><li>Social Networks = Professional Networks
    18. 19. Peer Networking </li></ul><ul><ul><li>Avoiding hierarchies (linkedin direct introductions, facebook friends, etc.) </li></ul></ul><ul><li>Blending Synchronous & Asynchronous Work </li></ul>
    19. 20. Collaboration In The Cloud Tools
    20. 21. Tools of the Trade <ul><li>Categories </li></ul><ul><ul><li>Social Calendars
    21. 22. Social Networking Sites
    22. 23. Social Bookmarking
    23. 24. Social Desktops
    24. 25. Social Wikis
    25. 26. Social Documents </li></ul></ul><ul><li>http://web2.econsultant.com/collaboration-groups-teams-services.html - 125 sites... </li></ul>
    26. 27. Social Calendars <ul><li>30 Boxes </li></ul><ul><ul><li>www.30boxes.com </li></ul></ul><ul><li>Google Calendar </li></ul><ul><ul><li>www.google.com/calendar </li></ul></ul><ul><li>Uses </li></ul><ul><ul><li>Keep milestones, due dates, etc. where everyone can access them
    27. 28. Give others a look at your schedule so they can schedule meetings, etc. with your time constraints in mind (without a million emails) </li></ul></ul>
    28. 30. Social Networking Sites <ul><li>Facebook </li></ul><ul><ul><li>www.facebook.com </li></ul></ul><ul><li>Ning </li></ul><ul><ul><li>www.ning.com </li></ul></ul><ul><li>Uses </li></ul><ul><ul><li>(Facebook) use as platform for custom apps (GTD app, etc.)
    29. 31. (Ning) customize extensively
    30. 32. Use message boards, private and group messaging functions to keep in touch
    31. 33. Store documents in central location </li></ul></ul>
    32. 35. Social Bookmarking <ul><li>Del.icio.us </li></ul><ul><ul><li>http://www.delicious.com </li></ul></ul><ul><li>Google Bookmarks </li></ul><ul><ul><li>www.google.com/bookmarks </li></ul></ul><ul><li>Uses </li></ul><ul><ul><li>Store references, citations and other data needed by the group ( Connotea , CiteULike for the sciences)
    33. 36. Identify resources for group use
    34. 37. Easy access to group documents, pics/charts and sites </li></ul></ul>
    35. 39. Social Desktops <ul><li>CentralDesktop </li></ul><ul><ul><li>www.centraldesktop.com/ </li></ul></ul><ul><li>MyWebDesktop </li></ul><ul><ul><li>www.mywebdesktop.net/ </li></ul></ul><ul><li>Uses </li></ul><ul><ul><li>Single desktop area for storage
    36. 40. Unified working environment for all collaborators
    37. 41. Most apps included (calendar, messaging, office software) </li></ul></ul>
    38. 43. Social Wikis <ul><li>Wetpaint </li></ul><ul><ul><li>www.wetpaint.com </li></ul></ul><ul><li>PBWorks </li></ul><ul><ul><li>www.pbworks.com </li></ul></ul><ul><li>Uses </li></ul><ul><ul><li>Building Wiki for U of Tenn in Chattanooga
    39. 44. Central, structured repository for documents
    40. 45. Easy editing interface
    41. 46. Built-in revision, rollback features
    42. 47. Instant updates and notes access
    43. 48. Self-hosted: Mediawiki </li></ul></ul>
    44. 50. Social Documents <ul><li>Google Docs </li></ul><ul><ul><li>docs.google.com/ </li></ul></ul><ul><li>ThinkFree </li></ul><ul><ul><li>www.thinkfree.com </li></ul></ul><ul><li>Uses </li><ul><li>Maryland Libraries 2.1 Blog </li></ul></ul><ul><ul><li>Multi-user editing features
    45. 51. Document storage
    46. 52. Document formats (doc, xls, ppt, pdf, odt, etc.) </li></ul></ul>
    47. 54. GroupWare <ul><li>http://grou.ps </li></ul><ul><ul><li>Web site
    48. 55. Desktop client
    49. 56. Mobile interface
    50. 57. Facebook App </li></ul></ul><ul><li>Drupal/Joomla (CMS - http://opensourcecms.com/ ) </li></ul><ul><ul><li>Create your own groupware
    51. 58. Host, manage, control your data </li></ul></ul>
    52. 59. Using The Tools
    53. 60. Projects <ul><li>Calendar </li></ul><ul><ul><li>Organize milestones and other important dates </li></ul></ul><ul><li>Bookmarking </li></ul><ul><ul><li>Keep references, citations and resources handy </li></ul></ul><ul><li>Network </li></ul><ul><ul><li>Communicate, communicate, communicate
    54. 61. Eg. VuFind blog with VoteItUp plugin </li></ul></ul><ul><li>Documents </li></ul><ul><ul><li>Create “deliverables” for project finale </li></ul></ul>
    55. 62. Backups <ul><li>Centralized backups for a group
    56. 63. “ Cloud” backups for you
    57. 64. Version control (Google Docs, wikis)
    58. 65. Easily recovered!
    59. 66. Google backups – to your computer </li></ul>
    60. 67. Questions?
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