Create Spine Labels Using Microsoft Word
1. Open a blank Microsoft Word document
2. Go to “Table” in the menu bar and choose “Insert > Table”
3. Set rows and columns equal to the number of rows and columns on your sheet o
blank labels (ex. 7 columns x 14 rows)
4. Go to “Format > Document” and set margins:
a. Top and bottom margins = .19”
b. Left and right margins = .44”
5. Drag bottom right-hand corner of table to the bottom right-hand corner of the
6. Go to “Edit > Select All” to highlight all of the cells
7. Set font as 10 point “Times New Roman”; center alignment
8. Type a sample call number in the first cell and then fill down the rest of the
9. Print a test page on a regular sheet of paper; lay on top of your sheet of labels to
see how it aligns. Make adjustments as needed. (Ex: on the 7 x 14 sheet of labels
rows 1, 4-14 needed a return at the top of the cell to fit properly. Rows 2 & 3 did
10. When everything fits the way you want, go to “Format > Borders and Shading”
and set the borders to “None”.
*Use this as a template. Only fill in the number of labels you need and leave the rest
blank. You can keep reprinting on the same sheet of labels until they are all used. You
don’t have to fill a sheet of labels before you print.
**You can also print special labels by adding graphics in the cells.