Using The Cloud to be   More Productive                    LESCN * April 1, 2013Bill Carozza • Principal – Harold Martin S...
GOALS FOR TODAY• Leave with a WORK FLOW plan, and• Establish skill w/ a number of TOOLS that  will help you accomplish tha...
Agenda•   Capture your ideas, expectations, and questions•   Rationale for Productivity•   Discuss Work Flow•   Learn new ...
TodaysMeet
ESTABLISHING THE RATIONALE FOR    BEING A  PRODUCTIVE   EDUCATOR
Big Picture Goal• We can get more done in less time and  with less stress by leveraging  technology to be more productive.
GTD Steps• Getting Things Done • Developed by David Allen in 2002. • A system of productivity that begins in a    micro way.
Work Flow Macro    COLLECTEverything in the in-        box                  PROCESS                Project? Store         ...
1. Collect• Put everything that might be considered a  to-do, in your “In Box:” • emails, phone calls, reports, articles t...
PROCESSING
2. Processing-outline            form•   Collect into In Basket (DUMP)    •   More than action? It’s a PROJECT-then develo...
3. Review• DAILY review your actionable items and  figure out what you can really accomplish• WEEKLY review your Projects-e...
4. DO• Consider the contexts (e.g. phone, email,  meeting, talk to...)• Consider time and energy.• Consider priority.
Work Flow Macro    COLLECTEverything in the in-        box                  PROCESS                Project? Store         ...
Work Flow Tools                                   Phone calls                                   Conversations             ...
CAPTURE
TO DO TOOLS:web based: TOODLEDO
ALSO: WUNDERLIST
Remember the Milk
CLIENT PROGRAMS:     THINGS
CLIENT PROGRAMS:   OMNIFOCUS
Summary: Capture• Web Based: • Toodledo • Wunderlist • Remember the Milk• Client Programs: • Omnifocus • Things
INFORMATION  STORAGE
Evernote
•   Digital filing cabinet•   Client and mobile apps-syncs between devices•   Tags and Notebooks•   Crazy good search-even ...
Diigo
Summary: Info. Storage• Evernote• Diigo
KNOWLEDGEACQUISITION
Google Reader
Pocket
Summary: Knowledge      Acquisition• RSS readers: Google Reader• Article Storage: Pocket
COLLABORATION
Google Drive
Dropbox
Summary: Collaboration• Google Drive• Dropbox
CALENDAR AND  CONTACTS
Google Calendar
Smartr
Fantastical
Dragon Dictation
Doodle
Due
iThoughtsHD(mindmapping)
Google Drive on iPad
Email Tips• Process email just a few times a day.• Make sure email downloads infrequently.• Use Text shortening program (e...
43 Folders• One folder for each day (31)• One folder for each month (12)
Q and A!• ....and resources...
Resources        I am your life long consultant free of charge.All resources can be found at billcarozza.com, click tab:  ...
Using the Cloud to be More Productive- LESCN April 2013
Upcoming SlideShare
Loading in...5
×

Using the Cloud to be More Productive- LESCN April 2013

242

Published on

This workshop was presented by Bill Carozza at the LESCN Conference on April 1, 2013.

0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total Views
242
On Slideshare
0
From Embeds
0
Number of Embeds
0
Actions
Shares
0
Downloads
7
Comments
0
Likes
0
Embeds 0
No embeds

No notes for slide

Using the Cloud to be More Productive- LESCN April 2013

  1. 1. Using The Cloud to be More Productive LESCN * April 1, 2013Bill Carozza • Principal – Harold Martin School, Hopkinton, NH • wcarozza@mac.com Twitter: @wcarozza • Blog: billcarozza.com •
  2. 2. GOALS FOR TODAY• Leave with a WORK FLOW plan, and• Establish skill w/ a number of TOOLS that will help you accomplish that plan.
  3. 3. Agenda• Capture your ideas, expectations, and questions• Rationale for Productivity• Discuss Work Flow• Learn new tools• Readjust based on your need• Special apps and applications• Develop your work flow and share• Q&A
  4. 4. TodaysMeet
  5. 5. ESTABLISHING THE RATIONALE FOR BEING A PRODUCTIVE EDUCATOR
  6. 6. Big Picture Goal• We can get more done in less time and with less stress by leveraging technology to be more productive.
  7. 7. GTD Steps• Getting Things Done • Developed by David Allen in 2002. • A system of productivity that begins in a micro way.
  8. 8. Work Flow Macro COLLECTEverything in the in- box PROCESS Project? Store Delegate Calendar It Develop Contexts REVIEW Daily and Weekly DO Consider: contexts, time, energy, priority
  9. 9. 1. Collect• Put everything that might be considered a to-do, in your “In Box:” • emails, phone calls, reports, articles to read, errands, meeting notes, walk throughs, personnel stuff, thoughts, upcoming projects
  10. 10. PROCESSING
  11. 11. 2. Processing-outline form• Collect into In Basket (DUMP) • More than action? It’s a PROJECT-then develop Project plan with specific actions. • Takes less than two minutes-DO IT • Reference item if it’s not actionable but might need the info- STORE• Someone else should do it?-DELEGATE • Becomes WAITING FOR• Can it wait? CALENDAR IT • Do it at scheduled time.• Develop CONTEXTS for actionable items
  12. 12. 3. Review• DAILY review your actionable items and figure out what you can really accomplish• WEEKLY review your Projects-eliminate the projects that are complete, assess those projects that are ongoing.
  13. 13. 4. DO• Consider the contexts (e.g. phone, email, meeting, talk to...)• Consider time and energy.• Consider priority.
  14. 14. Work Flow Macro COLLECTEverything in the in- box PROCESS Project? Store Delegate Calendar It Develop Contexts REVIEW Daily and Weekly DO Consider: contexts, time, energy, priority
  15. 15. Work Flow Tools Phone calls Conversations Email Data Meetings Routines ReflectionWork Flow Capture ToDos and Project Management Info Storage Evernote, Diigo Knowledge Acquisition RSS Readers, Pocket/Instapaper Collaboration GoogleDrive, Dropbox Calendar Google Calendar, Fantastical Contacts Google, Apple Address Book, Smartr
  16. 16. CAPTURE
  17. 17. TO DO TOOLS:web based: TOODLEDO
  18. 18. ALSO: WUNDERLIST
  19. 19. Remember the Milk
  20. 20. CLIENT PROGRAMS: THINGS
  21. 21. CLIENT PROGRAMS: OMNIFOCUS
  22. 22. Summary: Capture• Web Based: • Toodledo • Wunderlist • Remember the Milk• Client Programs: • Omnifocus • Things
  23. 23. INFORMATION STORAGE
  24. 24. Evernote
  25. 25. • Digital filing cabinet• Client and mobile apps-syncs between devices• Tags and Notebooks• Crazy good search-even PDFs• Paid and Free versions• Notes on the web• Can email into Evernote• Can copy links and put in other programs
  26. 26. Diigo
  27. 27. Summary: Info. Storage• Evernote• Diigo
  28. 28. KNOWLEDGEACQUISITION
  29. 29. Google Reader
  30. 30. Pocket
  31. 31. Summary: Knowledge Acquisition• RSS readers: Google Reader• Article Storage: Pocket
  32. 32. COLLABORATION
  33. 33. Google Drive
  34. 34. Dropbox
  35. 35. Summary: Collaboration• Google Drive• Dropbox
  36. 36. CALENDAR AND CONTACTS
  37. 37. Google Calendar
  38. 38. Smartr
  39. 39. Fantastical
  40. 40. Dragon Dictation
  41. 41. Doodle
  42. 42. Due
  43. 43. iThoughtsHD(mindmapping)
  44. 44. Google Drive on iPad
  45. 45. Email Tips• Process email just a few times a day.• Make sure email downloads infrequently.• Use Text shortening program (e.g. TextExpander, PhraseExpress for Windows)• Read an email once and process it
  46. 46. 43 Folders• One folder for each day (31)• One folder for each month (12)
  47. 47. Q and A!• ....and resources...
  48. 48. Resources I am your life long consultant free of charge.All resources can be found at billcarozza.com, click tab: “Workshop Resources” Email: wcarozza@mac.com Twitter: @wcarozza
  1. A particular slide catching your eye?

    Clipping is a handy way to collect important slides you want to go back to later.

×