1. Productivity for School Leaders IntegratED-Portland * February 18, 2013Bill Carozza • Principal – Harold Martin School, Hopkinton, NH • firstname.lastname@example.org Twitter: @wcarozza • Blog: billcarozza.com • Hashtag: #ipdx13
2. GOALS FOR TODAY• Leave with a WORK FLOW plan, and• Establish skill w/ a number of TOOLS that will help you accomplish that plan.
3. Agenda• Time plan for today.• Capture your ideas, expectations, and questions• Rationale for Productivity• Discuss Work Flow• Learn new tools-particular focus on Evernote, Google Reader, Diigo• Time to explore• Readjust based on your need• Special iPad apps and applications• Develop your work ﬂow and share
6. ESTABLISHING THE RATIONALE FOR BEING A PRODUCTIVE LEADER
7. Big Picture Goal• We can get more done in less time and with less stress by leveraging technology to be more productive.
8. Why is Productivity Crucial?
9. GTD Steps• Getting Things Done • Developed by David Allen in 2002. • A system of productivity that begins in a micro way.
10. Work Flow Macro COLLECTEverything in the in- box PROCESS Project? Store Delegate Calendar It Develop Contexts REVIEW Daily and Weekly DO Consider: contexts, time, energy, priority
11. 1. Collect• Put everything that might be considered a to-do, in your “In Box:” • emails, phone calls, reports, articles to read, errands, meeting notes, walk throughs, personnel stuff, thoughts, upcoming projects
13. 2. Processing-outline form• Collect into In Basket (DUMP) • More than action? It’s a PROJECT-then develop Project plan with speciﬁc actions. • Takes less than two minutes-DO IT • Reference item if it’s not actionable but might need the info- STORE• Someone else should do it?-DELEGATE • Becomes WAITING FOR• Can it wait? CALENDAR IT • Do it at scheduled time.• Develop CONTEXTS for actionable items
14. 3. Review• DAILY review your actionable items and ﬁgure out what you can really accomplish• WEEKLY review your Projects-eliminate the projects that are complete, assess those projects that are ongoing.
15. 4. DO• Consider the contexts (e.g. phone, email, meeting, talk to...)• Consider time and energy.• Consider priority.
16. Work Flow Macro COLLECTEverything in the in- box PROCESS Project? Store Delegate Calendar It Develop Contexts REVIEW Daily and Weekly DO Consider: contexts, time, energy, priority
17. Work Flow Phone calls Conversations Email Data Meetings Routines ReflectionWork Flow Capture ToDos and Project Management Info Storage Evernote, Diigo Knowledge Acquisition RSS Readers, Pocket/Instapaper Collaboration GoogleDrive, Dropbox Calendar Google Calendar, Fantastical Contacts Google, Apple Address Book, Smartr
19. TO DO TOOLS:web based: TOODLEDO
20. ALSO: WUNDERLIST
21. Remember the Milk
22. CLIENT PROGRAMS: THINGS
23. CLIENT PROGRAMS: OMNIFOCUS
24. Dragon Dictation
25. Exercise: Capture• Web Based: • Toodledo • Wunderlist • Remember the Milk• Client Programs: • Omnifocus • Things
26. INFORMATION STORAGE
28. • Digital ﬁling cabinet• Client and mobile apps-syncs between devices• Tags and Notebooks• Crazy good search-even PDFs• Paid and Free versions• Notes on the web• Can email into Evernote• Can copy links and put in other programs
38. Exercise: Collaboration• Google Drive• Dropbox
39. CALENDAR AND CONTACTS
40. Google Calendar
46. Google Drive on iPad
47. Email Tips• Process email just a few times a day.• Make sure email downloads infrequently.• Use Text shortening program (e.g. TextExpander, PhraseExpress for Windows)• Read an email once and process it
48. 43 Folders• One folder for each day (31)• One folder for each month (12)
50. Resources I am your life long consultant free of charge.All resources can be found at billcarozza.com, click tab: “Workshop Resources” Email: email@example.com Twitter: @wcarozza