Prod for school leaders

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Prod for school leaders

  1. 1. Productivity for School Leaders IntegratED-Portland * February 18, 2013Bill Carozza • Principal – Harold Martin School, Hopkinton, NH • wcarozza@mac.com Twitter: @wcarozza • Blog: billcarozza.com • Hashtag: #ipdx13
  2. 2. GOALS FOR TODAY• Leave with a WORK FLOW plan, and• Establish skill w/ a number of TOOLS that will help you accomplish that plan.
  3. 3. Agenda• Capture your ideas, expectations, and questions• Rationale for Productivity• Discuss Work Flow• Learn new tools-particular focus on Evernote, Google Reader, Diigo• Time to explore• Readjust based on your need• Special iPad apps and applications• Develop your work flow and share
  4. 4. TodaysMeet
  5. 5. ESTABLISHING THE RATIONALE FOR BEING A PRODUCTIVE LEADER
  6. 6. Why is Productivity Crucial?
  7. 7. GTD Steps• Getting Things Done • Developed by David Allen in 2002. • A system of productivity that begins in a micro way.
  8. 8. Work Flow Macro COLLECTEverything in the in- box PROCESS Project? Store Delegate Calendar It Develop Contexts REVIEW Daily and Weekly DO Consider: contexts, time, energy, priority
  9. 9. 1. Collect• Put everything that might be considered a to-do, in your “In Box:” • emails, phone calls, reports, articles to read, errands, meeting notes, walk throughs, personnel stuff, thoughts, upcoming projects
  10. 10. PROCESSING
  11. 11. 2. Processing-outline form• Collect into In Basket (DUMP) • More than action? It’s a PROJECT-then develop Project plan with specific actions. • Takes less than two minutes-DO IT • Reference item if it’s not actionable but might need the info- STORE• Someone else should do it?-DELEGATE • Becomes WAITING FOR• Can it wait? CALENDAR IT • Do it at scheduled time.• Develop CONTEXTS for actionable items
  12. 12. 3. Review• DAILY review your actionable items and figure out what you can really accomplish• WEEKLY review your Projects-eliminate the projects that are complete, assess those projects that are ongoing.
  13. 13. 4. DO• Consider the contexts (e.g. phone, email, meeting, talk to...)• Consider time and energy.• Consider priority.
  14. 14. Work Flow Macro COLLECTEverything in the in- box PROCESS Project? Store Delegate Calendar It Develop Contexts REVIEW Daily and Weekly DO Consider: contexts, time, energy, priority
  15. 15. Work Flow Phone calls Conversations Email Data Meetings Routines ReflectionWork Flow Capture ToDos and Project Management Info Storage Evernote, Diigo Knowledge Acquisition RSS Readers, Pocket/Instapaper Collaboration GoogleDrive, Dropbox Calendar Google Calendar, Fantastical Contacts Google, Apple Address Book, Smartr
  16. 16. CAPTURE
  17. 17. TO DO TOOLS:web based: TOODLEDO
  18. 18. ALSO: WUNDERLIST
  19. 19. Remember the Milk
  20. 20. CLIENT PROGRAMS: THINGS
  21. 21. CLIENT PROGRAMS: OMNIFOCUS
  22. 22. Dragon Dictation
  23. 23. Exercise: Capture• Web Based: • Toodledo • Wunderlist • Remember the Milk• Client Programs: • Omnifocus • Things
  24. 24. INFORMATION STORAGE
  25. 25. Evernote
  26. 26. Diigo
  27. 27. Exercise: Info. Storage• Evernote• Diigo
  28. 28. KNOWLEDGEACQUISITION
  29. 29. Google Reader
  30. 30. Pocket
  31. 31. Exercise: Knowledge Acquisition• RSS readers: Google Reader• Article Storage: Pocket
  32. 32. COLLABORATION
  33. 33. Google Drive
  34. 34. Dropbox
  35. 35. Exercise: Collaboration• Google Drive• Dropbox
  36. 36. CALENDAR AND CONTACTS
  37. 37. Google Calendar
  38. 38. Smartr
  39. 39. Fantastical
  40. 40. Doodle
  41. 41. Due
  42. 42. iThoughtsHD(mindmapping)
  43. 43. Google Drive on iPad
  44. 44. Email Tips• Process email just a few times a day.• Make sure email downloads infrequently.• Use Text shortening program (e.g. TextExpander, PhraseExpress for Windows)• Read an email once and process it
  45. 45. Debrief!
  46. 46. ResourcesAll resources can be found at billcarozza.com, click tab: “Workshop Resources” Email: wcarozza@mac.com Twitter: @wcarozza

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