Building A Basis For Academic Excellence Through Scheduling


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Presentation made at the 2010 Schools to Watch National Conference in Washington, D. C. June 25th, 2010.

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  • Sharing our journey through the process of changing a middle school schedule.
  • Schedule issue was raised by the staff. Ron Marro– Principal.
  • Histogram– groups by when hired. What went away that you liked? What were you glad to see go. What would you like back? - Line up by hire date
  • Opportunity for Job imbedded professional development Describe WAT Meeting/Core meeting Grade level dept meetings- 4 essential questions of learning
  • Building A Basis For Academic Excellence Through Scheduling

    1. 1. Building a basis for Academic Excellence through scheduling and time management Bay Trail Middle School
    2. 2. Process <ul><li>Shared Decision Making Team (SDM) </li></ul><ul><li>STAR Committee </li></ul><ul><li>Surveys- Team meetings </li></ul><ul><li>Proposed schedule </li></ul><ul><li>Modifications </li></ul><ul><li>Contractual Memorandum of Agreement </li></ul>
    3. 3. Report from the STAR Committee [Scheduling Time And Resources] <ul><li>Formed in October of 2003 </li></ul><ul><li>Purpose: </li></ul><ul><ul><li>Study the allocation of resources at the middle school to ensure their efficiency and effectiveness </li></ul></ul><ul><ul><li>Determine whether time and resources are allocated in the most efficient and effective manner to fully implement the “Seven Essential Elements of Effective Standards-Based Middle Schools” </li></ul></ul>
    4. 4. “ Seven Essential Elements of Effective Standards-Based Middle Schools” <ul><li>Philosophy and Mission </li></ul><ul><li>Educational Program </li></ul><ul><li>Organization and Structure </li></ul><ul><li>Classroom Instruction </li></ul><ul><li>Educational Leadership </li></ul><ul><li>A Network of Academic and Personal Support </li></ul><ul><li>Professional Training and Staff Development </li></ul>
    5. 5. SDM work on the Change process <ul><li>Histogram </li></ul><ul><li>What’s right with Bay Trail </li></ul><ul><li>Revise Philosophy and Mission </li></ul>
    6. 6. Report from the STAR Committee [Scheduling Time And Resources] <ul><li>Results (common themes in the data) </li></ul><ul><ul><li>Increased flexibility needed in school schedule </li></ul></ul><ul><ul><li>Would enable us to increase student/teacher relationships </li></ul></ul><ul><ul><li>Would help us to meet the diverse needs of students through such vehicles as character education, differentiation, and collaboration. </li></ul></ul>
    7. 7. The New Block Schedule <ul><li>Extended periods </li></ul><ul><li>Simple </li></ul><ul><li>Flexible </li></ul><ul><li>Increase Reading Instruction </li></ul><ul><li>Utilize Regulator Flexibility </li></ul><ul><li>Common team/planning </li></ul><ul><li>Flex and advisory component </li></ul>
    8. 8. Survey Feedback use teaching assistants for advisement groups as well teaching staff (with training program) -- Admin Use tv studio for advisement and flex -- Admin 2 of 6 days in the rotation dedicated to advisement involve counselors in planning of advisement -- Admin Plan flex time during team meetings(team activities, assemblies, large group presentations, rehearsals, etc.) -- Admin Flex time is instructional time -- Admin reduction of 8th grade study halls Wow 8th Addition of flex and advisement for all 8th graders Wow 8th Reading/Health/Tech rotate students for 5th team block Wow 8th 8th grade team teaching periods are pure for 18 out of 23 periods each 6 day rotation Wonder 8th Health reduced in 7th redistributed over 3 grades Wow 7th Reading/Tech teacher part of team for half year Wow 7th addition of flex and advisement for all 7th graders Wow 7th more 7th graders start LOTE Wow 7th more time for all students to work on skills (reading, study, presentation, etc.) with the addition of reading Wow 7th Reading/Tech 5th core subject so team will have all students in core classes at same time Wow 7th PE/WOL/ Music same amount of instructional time as current (05-06) schedule Wow 6th More time for dedicated science curriculum w/addition of health class Wow 6th H/HC classes added to 6th grade program Wow 6th slight reduction in 6th grade cores--added in flex and 7th and 8th reading instruction Wonder 6th Only one music class (Music students would not have a performing group in addition to gen music in 6th grade ) Wonder 6th
    9. 9. Contractual Memorandum of Understanding 7.3 Teacher Day Middle school unit members will not be required to teach more than ten (10) one hour blocks of time over each three (3) day cycle. In addition, teachers will not be assigned more than two (2) one hour team meeting/planning blocks per three (3) day cycle. Middle school teachers will have one (1) 60 minute block for personal planning and preparation every day. They will also have a duty free and meeting free lunch period during which they will not be required to perform other duties.
    10. 10. HOME MoU <ul><li>HOME Base </li></ul><ul><li>HOME Base is defined to be a period of time during the student day of no more than thirty (30) minutes. Teachers will not be required to plan lessons, teach, or evaluate students during HOME Base but will offer student support and will report attendance. </li></ul><ul><li>This duty will be considered the administrative assignment for unit members. Any unit member not assigned to a group during HOME Base will be assigned to bus duty as the administrative assignment. </li></ul>
    11. 11. HOME MoU The base group of students in a particular HOME Base with a particular teacher will be assigned by administration. Daily groupings of students will be determined by the teachers involved. HOME Base shall not be considered an identified service. Every reasonable effort will be made to keep HOME Base groups at or below fifteen (15) students assigned per teacher. If unit members are assigned to an instructional group during the HOME Base period, these assignments will be considered part of the regular teaching load for an equal number of minutes. These unit members will be assigned to bus duty as the administrative assignment.
    12. 12. B. Team Meeting/Planning <ul><li>Activities during team meeting/planning time may include but is not limited to the following: </li></ul><ul><ul><li>Full team meetings </li></ul></ul><ul><ul><li>Collaborative planning across curriculum </li></ul></ul><ul><ul><li>Communication about students/Communication with parents </li></ul></ul><ul><ul><li>Collaborative planning across teams </li></ul></ul><ul><ul><li>Interdisciplinary unit planning </li></ul></ul><ul><ul><li>Other activities which benefit the students on the team </li></ul></ul>
    13. 13. Collaboration times <ul><li>During School Day </li></ul><ul><li>Team Meetings </li></ul><ul><ul><li>Wide Area Team (WAT)- 1 x week </li></ul></ul><ul><ul><li>Core – 1 x week </li></ul></ul><ul><li>Grade level meetings – possible ~ 7 x year </li></ul><ul><ul><li>(4 th team time in a week) </li></ul></ul><ul><li>Grade level department meeting – 3 rd team time in a week </li></ul><ul><ul><li>1 x every other week </li></ul></ul><ul><li>After School </li></ul><ul><li>Department meetings </li></ul><ul><ul><li>1 x month </li></ul></ul><ul><li>Faculty Meeting </li></ul><ul><ul><li>1 x month </li></ul></ul>
    14. 14. Schedule implementation <ul><li>Schedule review/feedback committee </li></ul><ul><li>HOME base committee </li></ul><ul><li>Team transitions </li></ul><ul><li>Leadership restructuring </li></ul>
    15. 15. HOME Base <ul><li>H – help </li></ul><ul><li>O – organize </li></ul><ul><li>M – monitor </li></ul><ul><li>E – encourage </li></ul>
    16. 16. Home Base - Purpose <ul><li>This is a time when you will: </li></ul><ul><ul><li>Organize your materials </li></ul></ul><ul><ul><li>Complete your assignments </li></ul></ul><ul><ul><li>Read appropriate independent material </li></ul></ul><ul><ul><li>Make up quizzes or tests </li></ul></ul><ul><ul><li>Get help from an available teacher </li></ul></ul><ul><ul><li>Schedule prearranged appointments with school personnel </li></ul></ul><ul><ul><li>Participate in Enrichment activities </li></ul></ul><ul><ul><li>Participate in a large group/team activities </li></ul></ul><ul><ul><li>Participate in a band or chorus rehearsal </li></ul></ul><ul><ul><li>View presentations about your planners, bullying, Character Education </li></ul></ul>
    17. 17. Overview of Bay Trail’s Program           World of Languages     Physical Education     chorus or general music     Music - orchestra, band,   Physical Education Home & Career Skills - 20 weeks Physical Education chorus or general music Health - 10 weeks chorus or general music Music - orchestra, band, Computer - 10 weeks Music - orchestra, band, Home & Career Skills - 20 weeks reading) Home & Career Skills - 20 weeks Health - 10 weeks Computer - 10 weeks (paired with Art - 20 weeks Art - 10 weeks Art GRADE 8 GRADE 7 GRADE 6 Classes that meet for 1 block in the 3 day cycle Technology - 20 weeks(Core)   Strategic Reading - 10 weeks (Core) Technology - 20 weeks Social Studies Strategic Reading - 20 weeks   Science Social Studies Social Studies Math Science Science LOTE Math Reading Language Arts LOTE Math Health - 10 weeks (Core) Language Arts Language Arts GRADE 8 GRADE 7 GRADE 6 Classes that meet for 2 blocks in the 3 day cycle This is a summary of the courses offered at Bay Trail. All classes meet in 60 minute blocks COURSE OF STUDY
    18. 18. 6 th Grade Schedule
    19. 19. 7 th Grade Schedule
    20. 20. 8 th Grade Schedule
    21. 21. Transition to a School to Watch <ul><li>Applied October 2008 </li></ul><ul><li>Designated Rising STW in 2009 </li></ul><ul><li>Implemented recommendations </li></ul><ul><ul><li>Transitions 5-6 and 8-9 </li></ul></ul><ul><ul><li>Leadership </li></ul></ul>
    22. 22. Bay Trail Building Leadership <ul><li>District and building leadership restructured </li></ul><ul><li>Increased Building teacher leadership from 14 to 28 positions. </li></ul>
    23. 23. Special Areas   *Facilitator **Coordinator Gwenda Buckman Joe Kruger Lara Donovan Instructional Services* Gwenda Buckman Joe Kruger/Winton Buddington Cris Metcalf Educational Services * Deborah White Winton Buddington Lisa McGinn Reading/ESL Facilitator Gene Mancuso (J. Doser) Winton Buddington John Roland Music Coordinator Gene Mancuso (MB Walker) Winton Buddington Maureen Sharrow PE/Health Coordinator Deborah White Winton Buddington Eileen Vito Languages Other Than English * Gene Mancuso Winton Buddington Kerry Young Gifted Coordinator Leslie Good Winton Buddington Johanna McKeever Family and Consumer Science * Leslie Good Winton Buddington Colleen Krug Technology and Business * Deborah White (B. Maiorani) Winton Buddington Mary Summerhays Library Coordinator Gene Mancuso Winton Buddington Luke Lorenzo Art Facilitator District Administrator Building Administrator Teacher Leader Department Bay Trail
    24. 24. Core classes Deborah White John Burke Maria Signorelli ELA 8 Deborah White John Burke Mary Bostwick ELA 7 Deborah White John Burke TBD ELA 6 Deborah White John Burke Tony Kerr 6-8 ELA Lead Deborah White John Burke TBD Reading 6 Deborah White Kevin Swartz Amy Wilson Social Studies 8 Deborah White Kevin Swartz John Hall Social Studies 7 Deborah White Kevin Swartz Alana Tomer Social Studies 6 Deborah White Kevin Swartz Kevin Leisten 6-8 Social Studies Lead Leslie Good Doris Hart Dion Terwilliger Science 8 Leslie Good Doris Hart Enith Brandt Science 7 Leslie Good Doris Hart Deb Nelson Science 6 Leslie Good Doris Hart Donna West 6-8 Science Lead Leslie Good MaryAnn Harrigan Justin Allen Math 8 Leslie Good MaryAnn Harrigan Nichole Roberts Math 7 Leslie Good MaryAnn Harrigan Jill Jones Math 6 Leslie Good MaryAnn Harrigan Randy Nellist 6-8 Math Lead District Administrator Building Administrator Coordinator Department
    25. 25. Questions <ul><li>Winton Buddington </li></ul><ul><li>Bay Trail Middle School </li></ul><ul><li>Penfield Central School District </li></ul><ul><li>1760 Scribner Road </li></ul><ul><li>Penfield, New York 14526 </li></ul><ul><li>585-249-6453 </li></ul><ul><li>[email_address] </li></ul><ul><li> </li></ul>