==== ====For PC and MAC owners who want nothing more than easy, straightforward backup with a fewextra features on the side, MyPCBackup should be a feasible option. Learn more about pcbackups.http://www.mb01.com/lnk.asp?o=4567&c=53546&a=96497==== ====1. What you should be doing about data backup and why?2. Fine electro-mechanical devices to backup.3. Meant to do it!4. Once Bitten.5. Backup, a mistaken or confused name.6. What do you need to do today to start a backup plan or backup program?7. Lets get organised.8. Things to save or to backup.9. Our recommended Backup System.10. Near worst case scenario. When you most need a backup to restore from.11. Our own system. How we backup our data.12. Remember, Backup, start today.1. Why do a data backup?What you should be doing and why?Computers always go perfectly. Right? What would you do without your PC? Computers can anddo fail usually at the worst possible time. They may get stolen, trashed or crash. Most of us dealwith the problems as and when they occur.There are times though, when a little bit of planning and forethought pays big dividends.2. Fine electro-mechanical devices.The hard drive in your computer has both electronic and mechanical components that work withvery fine tolerances where the head literally flies a fraction of a millimeter above the disks fastspinning surface. Measurements a fraction of a human hair thickness are not unusual. So bumpingor dropping them or having PC power problems causes the components to literally crash and mayresult in irreparable damage.
3. Meant to do it!Most business people and many home users are aware of the need to Backup (or copy, in easyterms) their information to another place for safe keeping. After failures they often say I meant todo it but never made the time.4. Once Bitten.Every day before they walk out of the office theyll religiously run or at least start the backup going.In the morning theyll check and make sure all went Ok with the Backup and look at any errorsreported.5. Backup, a mistaken or confused name!Simply put, Data Backup is the ability to recreate or restore the system you had working before thePC failure or loss.It may be called Copy, Save, Burn, Write. Unfortunately the word Backup is often used differentways. And means different things in different places!Bookkeeping software typically prompts you to backup your data (the company accounts andledgers, in other words). But the backup is usually on the PC not another disk or computer. So ifthat computer goes missing, then the company bookkeeping info is gone too.You need to do this type of data Backup for bookkeeping and company client lists.But theres more to do. Make a note where it goes to so you can Backup or copy it to another disk,CD, ZIP or Flash device you can take home.6. What do you need to do today?Simple. Work out what you use your computers for that you simply couldnt do without if it wasntthere tomorrow.Would your business or personal relationships STOP without the ability to re-create the computerinfo youre using?Please. Take a minute to read the full story below.7. Lets get organised.Youll need: -any equipment and software to make the backup;a plan to follow to do it regularly;to backup what you should;to store it somewhere safe;to write down the backups done;reminders to do it next time;most of all the patience to wait and do it whenever its due.Lastly, it should be tested that you can recover from disaster if it ever occurs.8. Things to save.Information to Backup should include Documents; Spreadsheets;Bookkeeping & Transaction data; Address Books; Lists; Emails; Personal information,Photos; Downloaded Programs and Licenses; Favorites;Special things; Internet & Email settings; Regulatory matters.Many of these items are irreplaceable, so they should be safeguarded.
9. Our recommended backup system.Two copies, one at your place and one at a friends place.Small Backup, things that change frequently, done daily.Big Backup, total Backup of your PC because the info is organised in a disorganized sort of way,spread over the hard drive in hard to find places, done weekly or monthly.More than one PC?If you have more than one PC you may need to re-think and re-organise where information isstored in the computers.A central point for all company data is easier to manage and Backup than data in all the oddplaces on the computer. You may investigate synchronizing data so its naturally on more thanone PC.10. Near worst case scenario.If the Hard drive fails the information may be recoverable.But its a very expensive job by the professionals.Occasionally one of our customers has needed to retrieve data from a dead hard drive. Werecommend a particular company who has always managed to recover the data, but theres a lotof lost time and un-necessary expense especially when compared to the simple smart solutionwhere you take all the necessary precautions and do the backup first.We hope you never see one of these errors:-an MYOB fatal error 1199 as one of our customers did recently. It translates to the data filecausing this error is definitely unusable and irrepairable. It can only be fixed by restoring your datafrom your most recent backup. (Do you have a recent Backup?)or HAL.DLL is missing or corrupt. It translated (in this case) to the Windows folder hasdisappeared. Anything at all that was stored in the windows folder is GONE. Windows needs to bere-installed from the original media (CD), Updated and Settings restored from a recent backup.Occasionally we (you or I) will start working on a document or data file and have a little accident.Accidents happen to us all occasionally. The simplest way is often to simply restore from the mostrecent backup, or waste a lot of productive time just getting things back to the way before wecommenced, and made the accident.Just imagine what the worst case would be!11. Our own system. How we backup.Pixel ITT has these systems in place.Daily, MYOB, when closing company data the data integrity is checked and Zipped up on the CDrive. It takes about 3 minutes.Monday, 9am, Customer database and documents, Zipped into one file on C Drive. Takes 5 to 10minutes at the start of day.Monday to Friday, 9.50pm, Automatic Backup using XXCopy Pro of My Documents Folder whichincludes, MYOB, Customer data, Documents, saved to a redundant (older) PC as a file server, 5minutes unattended. Older PC must be turned on and available on the office network.Monday to Friday, 10pm, Automatic Unattended Backup of daily data important to business,MYOB, Customer data, Documents, Security info saved to CD, 3 to 5 minutes usually unattended.
Every 2nd Saturday, 2 secondary PCs, Full incremental backup, to CD on main PC. Takes 10 to20 minutes attended.Every 4th Saturday, Main PC, Full incremental backup to CD on main PC, takes 60 to 120 minutesattended.Whats missing in our backup system?Off-site backup copy could be more recent but has the main ingredients of our business in aworkable version.Backup test has been performed to restore secondary PCs only. The main PC will be done whentime permits or it becomes necessary.12. Remember, Backup, start today.We tell our customers, whether theyre small business clients or home computer users at everychance we get, to backup, somehow, but backup regardless. Weve all got cd burners and cdwriting software these days, but still most clients do not have a recent data backup or use thebackup software that came with their computer. If the worst disaster happens, were called in toclean up the situation and regretfully tell the customer if they didnt backup before the computerwas stolen or broken theres really nothing we can do to ease their pain whether its businesscritical data or data like home pictures and email address contact lists.So BACKUP, Backup, backup just do a BACKUP.==== ====For PC and MAC owners who want nothing more than easy, straightforward backup with a fewextra features on the side, MyPCBackup should be a feasible option. Learn more about pcbackups.http://www.mb01.com/lnk.asp?o=4567&c=53546&a=96497==== ====