Microsoft Excel 2007 -  Illustrated Sharing Excel Files and Incorporating Web Information
<ul><li>Share Excel files </li></ul><ul><li>Set up a shared workbook for multiple users </li></ul><ul><li>Track revisions ...
<ul><li>Work with XML schemas </li></ul><ul><li>Import and Export XML data </li></ul><ul><li>Run Web queries to retrieve e...
Sharing Excel Files <ul><li>Share spreadsheets electronically with others in an office, company, or the Web </li></ul><ul>...
Sharing Excel Files (cont.) <ul><li>Import or export XML data </li></ul><ul><li>Use an Excel query to retrieve data from t...
Sharing Excel Files (cont.) Microsoft Office Excel 2007 - Illustrated Data retrieved from the Web
Setting up a Shared Workbook for Multiple Users <ul><li>Make an Excel file a  shared workbook  so that several users can o...
Setting up a Shared Workbook for Multiple Users (cont.) Microsoft Office Excel 2007 - Illustrated Title bar indicates work...
Setting up a Shared Workbook for Multiple Users (cont.) <ul><li>Merging workbooks </li></ul><ul><ul><li>Once everyone has ...
Tracking Revisions in a  Shared Workbook <ul><li>When you share workbooks, it is helpful to  track  modifications, or iden...
Tracking Revisions in a  Shared Workbook (cont.) Microsoft Office Excel 2007 - Illustrated Border with triangle in upper-l...
Tracking Revisions in a  Shared Workbook (cont.) Microsoft Office Excel 2007 - Illustrated History sheet tab Users who mad...
Applying and Modifying Passwords <ul><li>Use a password so that only authorized people will be able to open a shared workb...
Applying and Modifying Passwords (cont.) Microsoft Office Excel 2007 - Illustrated Enter passwords here Message prompts fo...
Applying and Modifying Passwords (cont.) <ul><li>Removing passwords </li></ul><ul><ul><li>You must know a workbook’s passw...
Working with XML Schema <ul><li>To import XML data, Excel requires a file called a schema that describes the structure of ...
Working with XML Schema (cont.) <ul><li>When you  map an element to a worksheet, you place  the element name on the worksh...
Working with XML Schema (cont.) Microsoft Office Excel 2007 - Illustrated XML elements mapped to the worksheet XML Source ...
Working with XML Schema (cont.) <ul><li>What is XML? </li></ul><ul><ul><li>XML, or Extensible Markup Language, isn’t reall...
Importing and Exporting XML Data <ul><li>Import: Mapped elements will be  populated  with data from an XML file </li></ul>...
Importing and Exporting XML Data Microsoft Office Excel 2007 - Illustrated Click to validate data using schema
Running Web Queries to Retrieve External Data <ul><li>Obtain data from a Web site by running a  Web query , then save the ...
Running Web Queries to Retrieve External Data (cont.) Microsoft Office Excel 2007 - Illustrated Location on worksheet wher...
Running Web Queries to Retrieve External Data (cont.) Microsoft Office Excel 2007 - Illustrated Imported data from running...
Running Web Queries to Retrieve External Data (cont.) <ul><li>Creating your own Web queries </li></ul><ul><ul><li>Create a...
Importing and Exporting HTML Data  <ul><li>Information that you want to include in a worksheet may be published on the Web...
Importing and Exporting HTML Data (cont.) Microsoft Office Excel 2007 - Illustrated HTML data formatted in Excel
Summary <ul><li>Share Excel files to make information available to multiple users </li></ul><ul><li>Track revisions of sha...
Summary (cont.) <ul><li>Import and Export XML data with Excel  </li></ul><ul><li>Run Web queries to retrieve data that you...
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Excel 2007 Unit N

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Excel 2007 Unit N

  1. 1. Microsoft Excel 2007 - Illustrated Sharing Excel Files and Incorporating Web Information
  2. 2. <ul><li>Share Excel files </li></ul><ul><li>Set up a shared workbook for multiple users </li></ul><ul><li>Track revisions in a shared workbook </li></ul><ul><li>Apply and modify passwords </li></ul>Microsoft Office Excel 2007 - Illustrated Objectives
  3. 3. <ul><li>Work with XML schemas </li></ul><ul><li>Import and Export XML data </li></ul><ul><li>Run Web queries to retrieve external data </li></ul><ul><li>Import and Export HTML data </li></ul>Microsoft Office Excel 2007 - Illustrated Objectives
  4. 4. Sharing Excel Files <ul><li>Share spreadsheets electronically with others in an office, company, or the Web </li></ul><ul><li>Consider the following issues when sharing Excel data: </li></ul><ul><ul><li>Allow others to use a workbook simultaneously from a network or server </li></ul></ul><ul><ul><li>Control access to workbooks on a server using passwords </li></ul></ul>Microsoft Office Excel 2007 - Illustrated
  5. 5. Sharing Excel Files (cont.) <ul><li>Import or export XML data </li></ul><ul><li>Use an Excel query to retrieve data from the Web </li></ul>Microsoft Office Excel 2007 - Illustrated
  6. 6. Sharing Excel Files (cont.) Microsoft Office Excel 2007 - Illustrated Data retrieved from the Web
  7. 7. Setting up a Shared Workbook for Multiple Users <ul><li>Make an Excel file a shared workbook so that several users can open and modify it at the same time </li></ul><ul><ul><li>Useful when you want others to review the data on a network server </li></ul></ul><ul><ul><li>Excel can keep a list of changes to the workbook, which you can view and print </li></ul></ul>Microsoft Office Excel 2007 - Illustrated
  8. 8. Setting up a Shared Workbook for Multiple Users (cont.) Microsoft Office Excel 2007 - Illustrated Title bar indicates workbook is shared
  9. 9. Setting up a Shared Workbook for Multiple Users (cont.) <ul><li>Merging workbooks </li></ul><ul><ul><li>Once everyone has entered their changes, you can merge the changed copies into one master workbook that contains all of the changes </li></ul></ul><ul><ul><li>Each copy you distribute must be designated as shared and the Change History feature must be activated </li></ul></ul><ul><ul><li>Add the Compare and Merge Workbooks command to the Quick Access Toolbar </li></ul></ul>Microsoft Office Excel 2007 - Illustrated
  10. 10. Tracking Revisions in a Shared Workbook <ul><li>When you share workbooks, it is helpful to track modifications, or identify who made which changes </li></ul><ul><ul><li>You can reject changes </li></ul></ul><ul><ul><li>Changes appear in different colors for each user who reviewed the workbook </li></ul></ul><ul><ul><ul><li>Each change is identified with a username and date </li></ul></ul></ul><ul><ul><li>Excel keeps track of all changes in a change history worksheet </li></ul></ul>Microsoft Office Excel 2007 - Illustrated
  11. 11. Tracking Revisions in a Shared Workbook (cont.) Microsoft Office Excel 2007 - Illustrated Border with triangle in upper-left corner indicates cell has been changed ScreenTip provides details of changes to the cell
  12. 12. Tracking Revisions in a Shared Workbook (cont.) Microsoft Office Excel 2007 - Illustrated History sheet tab Users who made changes to this worksheet Click any list arrow to filter changes
  13. 13. Applying and Modifying Passwords <ul><li>Use a password so that only authorized people will be able to open a shared workbook or make changes to it </li></ul><ul><ul><li>If you lose your password, you will not be able to open or change the workbook </li></ul></ul><ul><ul><li>Passwords are case sensitive, so you must type them exactly as you want the users to type them </li></ul></ul>Microsoft Office Excel 2007 - Illustrated
  14. 14. Applying and Modifying Passwords (cont.) Microsoft Office Excel 2007 - Illustrated Enter passwords here Message prompts for password to modify workbook Masked password for security
  15. 15. Applying and Modifying Passwords (cont.) <ul><li>Removing passwords </li></ul><ul><ul><li>You must know a workbook’s password in order to change or delete it </li></ul></ul><ul><ul><li>Click the Office button, then click Save As </li></ul></ul><ul><ul><li>In the Save As dialog box, click the Tools list arrow, then click General Options </li></ul></ul><ul><ul><li>Double-click to highlight the password symbols, then press [Delete] </li></ul></ul>Microsoft Office Excel 2007 - Illustrated
  16. 16. Working with XML Schema <ul><li>To import XML data, Excel requires a file called a schema that describes the structure of the XML file. </li></ul><ul><li>schema : contains the rules for the XML file </li></ul><ul><ul><li>Used to validate XML data </li></ul></ul><ul><ul><li>Attached to a workbook: a map </li></ul></ul>Microsoft Office Excel 2007 - Illustrated
  17. 17. Working with XML Schema (cont.) <ul><li>When you map an element to a worksheet, you place the element name on the worksheet in a specific location. </li></ul><ul><li>Mapping XML elements allows you to choose the XML data from a file that you want to work with in the worksheet. </li></ul>Microsoft Office Excel 2007 - Illustrated
  18. 18. Working with XML Schema (cont.) Microsoft Office Excel 2007 - Illustrated XML elements mapped to the worksheet XML Source task pane
  19. 19. Working with XML Schema (cont.) <ul><li>What is XML? </li></ul><ul><ul><li>XML, or Extensible Markup Language, isn’t really a language but rather a system for defining other languages </li></ul></ul><ul><ul><li>XML provides a way to express structure in data </li></ul></ul><ul><ul><li>Structured data is tagged, or marked up, for its content, meaning, or use </li></ul></ul>Microsoft Office Excel 2007 - Illustrated
  20. 20. Importing and Exporting XML Data <ul><li>Import: Mapped elements will be populated with data from an XML file </li></ul><ul><li>Export: Excel data is saved as XML </li></ul>Microsoft Office Excel 2007 - Illustrated
  21. 21. Importing and Exporting XML Data Microsoft Office Excel 2007 - Illustrated Click to validate data using schema
  22. 22. Running Web Queries to Retrieve External Data <ul><li>Obtain data from a Web site by running a Web query , then save the information in an existing or new Excel workbook </li></ul><ul><ul><li>Web queries are saved with the .iqy file extension </li></ul></ul>Microsoft Office Excel 2007 - Illustrated
  23. 23. Running Web Queries to Retrieve External Data (cont.) Microsoft Office Excel 2007 - Illustrated Location on worksheet where imported data will appear
  24. 24. Running Web Queries to Retrieve External Data (cont.) Microsoft Office Excel 2007 - Illustrated Imported data from running a Web query
  25. 25. Running Web Queries to Retrieve External Data (cont.) <ul><li>Creating your own Web queries </li></ul><ul><ul><li>Create a customized Web query to retrieve data from a particular Web page on a regular basis </li></ul></ul><ul><li>Click the Data tab, click the From Web button in the Get External Data group </li></ul><ul><li>In the Address text box in the New Web Query dialog box, type the address of the Web page from which you want to retrieve data, then click Go. </li></ul>Microsoft Office Excel 2007 - Illustrated
  26. 26. Importing and Exporting HTML Data <ul><li>Information that you want to include in a worksheet may be published on the Web </li></ul><ul><li>Import the HTML data by copying the data on the Web page and pasting it into an Excel worksheet. </li></ul><ul><li>Once the HTML data is in your worksheet you can analyze the imported information using Excel features. </li></ul><ul><li>You can also export worksheet data as an HTML file that can be shared on the Web. </li></ul>Microsoft Office Excel 2007 - Illustrated
  27. 27. Importing and Exporting HTML Data (cont.) Microsoft Office Excel 2007 - Illustrated HTML data formatted in Excel
  28. 28. Summary <ul><li>Share Excel files to make information available to multiple users </li></ul><ul><li>Track revisions of shared workbooks and accept or reject changes </li></ul><ul><li>Apply passwords to workbooks for security </li></ul>Microsoft Office Excel 2007 - Illustrated
  29. 29. Summary (cont.) <ul><li>Import and Export XML data with Excel </li></ul><ul><li>Run Web queries to retrieve data that you use on a regular basis </li></ul><ul><li>Import and export HTML data </li></ul>Microsoft Office Excel 2007 - Illustrated
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