Excel 2007 Unit M

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Excel 2007 Unit M

  1. 1. Microsoft Excel 2007 - Illustrated Exchanging Data with Other Programs
  2. 2. <ul><li>Plan a data exchange </li></ul><ul><li>Import a text file </li></ul><ul><li>Import a database table </li></ul><ul><li>Insert a graphic file in a worksheet </li></ul>Microsoft Office Excel 2007 - Illustrated Objectives
  3. 3. <ul><li>Embed a workbook in a Word document </li></ul><ul><li>Link a workbook to a Word document </li></ul><ul><li>Link an Excel chart to a PowerPoint slide </li></ul><ul><li>Import a table into an Access </li></ul>Microsoft Office Excel 2007 - Illustrated Objectives
  4. 4. Planning a Data Exchange <ul><li>Guidelines to plan a data exchange between Excel and other Office programs </li></ul><ul><ul><li>Identify the data you want to exchange </li></ul></ul><ul><ul><ul><li>Its file type and program used to create it, known as the source program </li></ul></ul></ul><ul><ul><li>Determine the program with which you want to exchange data </li></ul></ul><ul><ul><ul><li>The program that receives the data is known as the destination program </li></ul></ul></ul>Microsoft Office Excel 2007 - Illustrated
  5. 5. Planning a Data Exchange (cont.) <ul><li>Guidelines to plan a data exchange between Excel and other Office programs (cont.) </li></ul><ul><ul><li>Determine the goal of your data exchange </li></ul></ul><ul><ul><ul><li>Use object linking and embedding , or OLE </li></ul></ul></ul><ul><ul><ul><li>The data to be exchanged in known as an object </li></ul></ul></ul><ul><ul><ul><li>Use embedding to insert a copy of the original object in the destination file </li></ul></ul></ul><ul><ul><ul><li>Use linking when you want information you inserted updated automatically when the data in the source file changes </li></ul></ul></ul>Microsoft Office Excel 2007 - Illustrated
  6. 6. Planning a Data Exchange (cont.) <ul><li>Guidelines to plan a data exchange between Excel and other Office programs (cont.) </li></ul><ul><ul><li>Set up the data exchange </li></ul></ul><ul><ul><li>Execute the data exchange </li></ul></ul>Microsoft Office Excel 2007 - Illustrated
  7. 7. Microsoft Office Excel 2007 - Illustrated Embedded object Double-click embedded object to edit it using source program tools Destination document Changes to the embedded copy will not affect original object Embedded object
  8. 8. Microsoft Office Excel 2007 - Illustrated Linked object Changes to the original object appear in destination document and changes to linked image appear in source document Destination document Linked object
  9. 9. Importing a Text File <ul><li>Import data into Excel as long as Excel can read the data </li></ul><ul><ul><li>Use the Save As command to save the data in Excel format </li></ul></ul><ul><ul><li>Text files use a tab or space as the delimiter , or column separator, to separate columns of data </li></ul></ul><ul><ul><li>When you import a text file into Excel, the Text Import Wizard automatically opens and describes how text is separated in the imported file </li></ul></ul>Microsoft Office Excel 2007 - Illustrated
  10. 10. Importing a Text File (cont .) Microsoft Office Excel 2007 - Illustrated Original data type is delimited Three column headings Contents preview
  11. 11. Importing a Text File (cont.) <ul><li>Other ways to import files </li></ul><ul><ul><li>Open the Text Import Wizard is by clicking the Data tab, clicking the Get External Data button, clicking From Text, selecting the data source, then clicking Import. </li></ul></ul><ul><ul><li>On the Desktop, drag a text file into a blank worksheet </li></ul></ul>Microsoft Office Excel 2007 - Illustrated
  12. 12. Importing a Database Table Microsoft Office Excel 2007 - Illustrated Imported Access table
  13. 13. Inserting a Graphic File in a Worksheet <ul><li>Click Picture on the Insert tab to insert a graphic into a worksheet </li></ul><ul><ul><li>Use the tools in the Adjust group to format the picture </li></ul></ul>Microsoft Office Excel 2007 - Illustrated
  14. 14. Inserting a Graphic File in a Worksheet (cont.) Microsoft Office Excel 2007 - Illustrated Inserted graphic
  15. 15. Embedding a Workbook in a Word document <ul><li>Embedding objects allows you to edit an Excel workbook from within a different program using Excel commands and tools </li></ul><ul><ul><li>All necessary information for the embedded object is in the object itself </li></ul></ul><ul><ul><li>Double-click the embedded object to edit it in Excel </li></ul></ul><ul><ul><li>Display the embedded data itself or an icon representing the data </li></ul></ul>Microsoft Office Excel 2007 - Illustrated
  16. 16. Embedding a Worksheet (cont.) Microsoft Office Excel 2007 - Illustrated Icon representing the embedded worksheet
  17. 17. Linking a Workbook to a Word document <ul><li>Linking a worksheet into another program retains a connection with the original document as well as the original program </li></ul><ul><ul><li>When you double-click a linked object, the object’s source document opens </li></ul></ul><ul><ul><li>Changes you make to the original worksheet are reflected in the linked object </li></ul></ul>Microsoft Office Excel 2007 - Illustrated
  18. 18. Linking a Workbook to a Word document (cont.) Microsoft Office Excel 2007 - Illustrated Linked worksheet
  19. 19. Linking a Workbook to a Word document (cont.) <ul><li>Managing links </li></ul><ul><ul><li>When you make changes to a source file, the link is updated automatically each time you open the destination document </li></ul></ul><ul><ul><li>Manage links using the Links dialog box </li></ul></ul>Microsoft Office Excel 2007 - Illustrated
  20. 20. Linking an Excel Chart to a PowerPoint Slide <ul><li>Microsoft PowerPoint is a presentation graphic program that you use to create slide show presentations </li></ul><ul><ul><li>Adding an Excel chart to a slide can help illustrate data </li></ul></ul>Microsoft Office Excel 2007 - Illustrated
  21. 21. Linking an Excel Chart to a PowerPoint Slide (cont.) Microsoft Office Excel 2007 - Illustrated Linked Excel chart
  22. 22. Importing a Table into Access <ul><li>Column labels in Excel become field names in Access </li></ul><ul><ul><li>Once converted to Access format, the data is an Access table </li></ul></ul><ul><ul><li>In the process of importing an Excel list, Access will specify a primary key for the new table </li></ul></ul><ul><ul><ul><li>A primary key is the field that contains unique information for each record (row) of information </li></ul></ul></ul>Microsoft Office Excel 2007 - Illustrated
  23. 23. Importing a Table into Access (cont.) Microsoft Office Excel 2007 - Illustrated Excel data to be imported
  24. 24. Importing a Table into Access (cont.) Microsoft Office Excel 2007 - Illustrated Primary key Access table
  25. 25. Summary <ul><li>Import text files into Excel worksheets </li></ul><ul><li>Import database tables into Excel worksheets </li></ul><ul><li>Insert graphic files into Excel worksheets </li></ul><ul><li>Embed and link workbook data </li></ul><ul><li>Import an Excel table into Access </li></ul>Microsoft Office Excel 2007 - Illustrated

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