Excel 2007 Unit F

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Excel 2007 Unit F

  1. 1. Microsoft Office 2007 - Illustrated Managing Workbook Data
  2. 2. <ul><li>View and arrange worksheets </li></ul><ul><li>Protect worksheets and workbooks </li></ul><ul><li>Save custom views of a worksheet </li></ul><ul><li>Add a worksheet background </li></ul>Objectives Microsoft Office 2007 - Illustrated
  3. 3. <ul><li>Prepare a workbook for distribution </li></ul><ul><li>Insert hyperlinks </li></ul><ul><li>Save a workbook for distribution </li></ul><ul><li>Group worksheets </li></ul>Objectives Microsoft Office 2007 - Illustrated
  4. 4. Viewing and Arrange Worksheets <ul><li>Arrange: </li></ul><ul><ul><li>compare data in the various sheets </li></ul></ul><ul><li>Instance: </li></ul><ul><ul><li>View each worksheet in its own workbook window </li></ul></ul><ul><li>Data itself remains in one file </li></ul>Microsoft Office 2007 - Illustrated
  5. 5. Viewing and Arrange Worksheets (cont.) Microsoft Office 2007 - Illustrated Configurations for windows
  6. 6. Protecting Worksheets and Workbooks <ul><li>Lock: </li></ul><ul><ul><li>Protect sensitive information that you don’t want others to alter. </li></ul></ul><ul><ul><li>Set the lock options in the Format Cells dialog box. </li></ul></ul><ul><li>Default: </li></ul><ul><ul><li>Excel locks all cells by default </li></ul></ul><ul><ul><li>Need to use Protect Sheet button </li></ul></ul>Microsoft Office 2007 - Illustrated
  7. 7. Protecting Worksheets and Workbooks (cont.) <ul><li>worksheet protection strategy </li></ul><ul><ul><li>Unlock cells in which data will be changed, sometimes referred to as the data entry area </li></ul></ul><ul><ul><li>Lock cells in which the data should not be changed. </li></ul></ul><ul><ul><li>When you protect the worksheet, the unlocked areas can still be changed. </li></ul></ul>Microsoft Office 2007 - Illustrated
  8. 8. Protecting Worksheets and Workbooks (cont.) Microsoft Office 2007 - Illustrated Click to uncheck
  9. 9. Saving Custom Views of a Worksheet <ul><li>A view is a set of display and/or print settings that you can name and save </li></ul><ul><ul><li>Use the Excel Custom views feature to create different views of a worksheet without having to create separate worksheets </li></ul></ul>Microsoft Office 2007 - Illustrated
  10. 10. Saving Custom Views of a Worksheet (cont.) Microsoft Office 2007 - Illustrated Type name of view here
  11. 11. Adding a Worksheet Background <ul><li>Picture in the worksheet background </li></ul><ul><li>Worksheet background will display on the screen but will not print with the worksheet. </li></ul><ul><li>If you want to add a worksheet background that appears on printouts, you can add a watermark , a translucent background design that prints behind your data. </li></ul>Microsoft Office 2007 - Illustrated
  12. 12. Adding a Worksheet Background (cont.) Microsoft Office 2007 - Illustrated Worksheet background
  13. 13. Preparing a Workbook for Distribution <ul><li>Document Inspector feature: </li></ul><ul><ul><li>Removes sensitive information, such as headers, footers, or hidden elements, before distributing the file. </li></ul></ul><ul><ul><li>Add helpful information, called properties , to a file </li></ul></ul><ul><ul><ul><li>Keywords are terms workbook users can search for that will help them locate your document. </li></ul></ul></ul><ul><ul><ul><li>Properties are a form of metadata , information that describe data and are used in Microsoft Windows document searches. </li></ul></ul></ul>Microsoft Office 2007 - Illustrated
  14. 14. Preparing a Workbook for Distribution (cont.) Microsoft Office 2007 - Illustrated Document Properties Panel
  15. 15. Inserting Hyperlinks <ul><li>Create a hyperlink , an object (a phrase, a name, or a graphic) in a worksheet that jumps to another worksheet, called the target </li></ul><ul><ul><li>The target can be a worksheet, another document, or a Web site location </li></ul></ul>Microsoft Office 2007 - Illustrated
  16. 16. Inserting Hyperlinks (cont.) Microsoft Office 2007 - Illustrated Locations a hyperlink can jump to
  17. 17. Inserting Hyperlinks (cont.) <ul><li>Using research tools </li></ul><ul><ul><li>Access resources online and locally on your computer using the Research task pane </li></ul></ul><ul><ul><li>Click the Review tab, then click the Research button </li></ul></ul><ul><ul><li>Use the Search for text box to specify a research topic </li></ul></ul>Microsoft Office 2007 - Illustrated
  18. 18. Saving a Workbook for Distribution <ul><li>One way to share Excel data is to place, or publish , it over a network or on the Web </li></ul><ul><ul><li>The network can be an intranet , an internal network used by a group of people who work together </li></ul></ul><ul><ul><li>To publish an Excel document, it must be saved as an HTML (Hypertext Markup Language) document </li></ul></ul>Microsoft Office 2007 - Illustrated
  19. 19. Saving a Workbook for Distribution (cont.) Microsoft Office 2007 - Illustrated Single file web page
  20. 20. Grouping Worksheets <ul><li>Group worksheets to work on them as a collection so that data entered into one worksheet is automatically entered into all of the selected worksheets. </li></ul><ul><li>This is useful for data that is common to every sheet of a workbook </li></ul><ul><li>Use [Shift] to group adjacent worksheets. </li></ul><ul><li>Use [Ctrl] to group nonadjacent sheets. </li></ul>Microsoft Office 2007 - Illustrated
  21. 21. Grouping Worksheets (cont.) <ul><li>Creating a workspace </li></ul><ul><ul><li>Group several workbooks together in a workspace to open them in one step </li></ul></ul><ul><ul><ul><li>A workspace is a file with an .xlw extension </li></ul></ul></ul><ul><ul><li>To create a workspace, open the workbooks you want to group, then click the View tab, then click the Save Workspace button </li></ul></ul>Microsoft Office 2007 - Illustrated
  22. 22. Summary <ul><li>View and arrange worksheets </li></ul><ul><li>Protect worksheets and workbooks </li></ul><ul><li>Save custom views of a worksheet </li></ul><ul><li>Create hyperlinks between Excel files </li></ul><ul><li>Save Excel files for distribution </li></ul>Microsoft Office 2007 - Illustrated

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