Excel 2007 Unit F
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Excel 2007 Unit F

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  • 1. Microsoft Office 2007 - Illustrated Managing Workbook Data
  • 2.
    • View and arrange worksheets
    • Protect worksheets and workbooks
    • Save custom views of a worksheet
    • Add a worksheet background
    Objectives Microsoft Office 2007 - Illustrated
  • 3.
    • Prepare a workbook for distribution
    • Insert hyperlinks
    • Save a workbook for distribution
    • Group worksheets
    Objectives Microsoft Office 2007 - Illustrated
  • 4. Viewing and Arrange Worksheets
    • Arrange:
      • compare data in the various sheets
    • Instance:
      • View each worksheet in its own workbook window
    • Data itself remains in one file
    Microsoft Office 2007 - Illustrated
  • 5. Viewing and Arrange Worksheets (cont.) Microsoft Office 2007 - Illustrated Configurations for windows
  • 6. Protecting Worksheets and Workbooks
    • Lock:
      • Protect sensitive information that you don’t want others to alter.
      • Set the lock options in the Format Cells dialog box.
    • Default:
      • Excel locks all cells by default
      • Need to use Protect Sheet button
    Microsoft Office 2007 - Illustrated
  • 7. Protecting Worksheets and Workbooks (cont.)
    • worksheet protection strategy
      • Unlock cells in which data will be changed, sometimes referred to as the data entry area
      • Lock cells in which the data should not be changed.
      • When you protect the worksheet, the unlocked areas can still be changed.
    Microsoft Office 2007 - Illustrated
  • 8. Protecting Worksheets and Workbooks (cont.) Microsoft Office 2007 - Illustrated Click to uncheck
  • 9. Saving Custom Views of a Worksheet
    • A view is a set of display and/or print settings that you can name and save
      • Use the Excel Custom views feature to create different views of a worksheet without having to create separate worksheets
    Microsoft Office 2007 - Illustrated
  • 10. Saving Custom Views of a Worksheet (cont.) Microsoft Office 2007 - Illustrated Type name of view here
  • 11. Adding a Worksheet Background
    • Picture in the worksheet background
    • Worksheet background will display on the screen but will not print with the worksheet.
    • If you want to add a worksheet background that appears on printouts, you can add a watermark , a translucent background design that prints behind your data.
    Microsoft Office 2007 - Illustrated
  • 12. Adding a Worksheet Background (cont.) Microsoft Office 2007 - Illustrated Worksheet background
  • 13. Preparing a Workbook for Distribution
    • Document Inspector feature:
      • Removes sensitive information, such as headers, footers, or hidden elements, before distributing the file.
      • Add helpful information, called properties , to a file
        • Keywords are terms workbook users can search for that will help them locate your document.
        • Properties are a form of metadata , information that describe data and are used in Microsoft Windows document searches.
    Microsoft Office 2007 - Illustrated
  • 14. Preparing a Workbook for Distribution (cont.) Microsoft Office 2007 - Illustrated Document Properties Panel
  • 15. Inserting Hyperlinks
    • Create a hyperlink , an object (a phrase, a name, or a graphic) in a worksheet that jumps to another worksheet, called the target
      • The target can be a worksheet, another document, or a Web site location
    Microsoft Office 2007 - Illustrated
  • 16. Inserting Hyperlinks (cont.) Microsoft Office 2007 - Illustrated Locations a hyperlink can jump to
  • 17. Inserting Hyperlinks (cont.)
    • Using research tools
      • Access resources online and locally on your computer using the Research task pane
      • Click the Review tab, then click the Research button
      • Use the Search for text box to specify a research topic
    Microsoft Office 2007 - Illustrated
  • 18. Saving a Workbook for Distribution
    • One way to share Excel data is to place, or publish , it over a network or on the Web
      • The network can be an intranet , an internal network used by a group of people who work together
      • To publish an Excel document, it must be saved as an HTML (Hypertext Markup Language) document
    Microsoft Office 2007 - Illustrated
  • 19. Saving a Workbook for Distribution (cont.) Microsoft Office 2007 - Illustrated Single file web page
  • 20. Grouping Worksheets
    • Group worksheets to work on them as a collection so that data entered into one worksheet is automatically entered into all of the selected worksheets.
    • This is useful for data that is common to every sheet of a workbook
    • Use [Shift] to group adjacent worksheets.
    • Use [Ctrl] to group nonadjacent sheets.
    Microsoft Office 2007 - Illustrated
  • 21. Grouping Worksheets (cont.)
    • Creating a workspace
      • Group several workbooks together in a workspace to open them in one step
        • A workspace is a file with an .xlw extension
      • To create a workspace, open the workbooks you want to group, then click the View tab, then click the Save Workspace button
    Microsoft Office 2007 - Illustrated
  • 22. Summary
    • View and arrange worksheets
    • Protect worksheets and workbooks
    • Save custom views of a worksheet
    • Create hyperlinks between Excel files
    • Save Excel files for distribution
    Microsoft Office 2007 - Illustrated