Excel 2007 Unit D

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Excel 2007 Unit D

  1. 1. Microsoft Office 2007- Illustrated Working with Charts
  2. 2. <ul><li>Plan a chart </li></ul><ul><li>Create a chart </li></ul><ul><li>Move and resize a chart </li></ul><ul><li>Change the chart design </li></ul>Objectives Microsoft Office 2007-Illustrated
  3. 3. Objectives <ul><li>Change the chart layout </li></ul><ul><li>Format a chart </li></ul><ul><li>Annotate and draw on a chart </li></ul><ul><li>Create a pie chart </li></ul>Microsoft Office 2007-Illustrated
  4. 4. <ul><li>Chart planning guidelines </li></ul><ul><ul><li>Determine the purpose of the chart and identify the data relationships you want to communicate graphically </li></ul></ul><ul><ul><li>Determine results you want and decide which chart type is most appropriate </li></ul></ul><ul><ul><li>Identify the worksheet data you want the chart to illustrate </li></ul></ul><ul><ul><li>Understand the elements of a chart </li></ul></ul>Planning a Chart Microsoft Office 2007-Illustrated
  5. 5. <ul><li>Chart elements </li></ul><ul><ul><li>The horizontal axis ( x-axis ) is also called the category axis </li></ul></ul><ul><ul><li>The vertical axis ( y-axis ) is also called the value axis </li></ul></ul><ul><ul><li>The z-axis is present in 3-D charts </li></ul></ul><ul><ul><li>Area inside the horizontal and vertical axes is called the plot area </li></ul></ul><ul><ul><li>The scale of measure on the y-axis is identified by tick marks </li></ul></ul>Planning a Chart Microsoft Office 2007-Illustrated
  6. 6. Planning a Chart <ul><li>Chart elements (cont.) </li></ul><ul><ul><li>A data point is the value in a cell you select for your chart </li></ul></ul><ul><ul><li>A data marker visually represents each data point in the chart </li></ul></ul><ul><ul><li>A group of related data points is a data series </li></ul></ul><ul><ul><li>A legend makes it easy to identify each data series </li></ul></ul>Microsoft Office 2007-Illustrated
  7. 7. Planning a Chart Microsoft Office 2007-Illustrated Data marker Horizontal axis Vertical axis Tick marks Data point Legend Plot area Chart elements Data series
  8. 8. Planning a Chart Microsoft Office 2007-Illustrated Common chart types
  9. 9. Creating a Chart <ul><li>To create a chart: </li></ul><ul><ul><li>Select a range of data </li></ul></ul><ul><ul><li>Use buttons on the Insert tab of the Ribbon to create and modify a chart </li></ul></ul><ul><li>An embedded chart is one that is inserted directly in the current worksheet </li></ul>Microsoft Office 2007-Illustrated
  10. 10. Creating a Chart <ul><li>Sizing handles , the small series of dots at the corners and sides of the chart’s border, indicate that the chart is selected </li></ul><ul><li>A chart sheet is a sheet in a workbook that contains only a chart, which is linked to the workbook data </li></ul>Microsoft Office 2007-Illustrated
  11. 11. Creating a Chart Microsoft Office 2007-Illustrated Clustered Column chart type Column chart types Column chart palette
  12. 12. Moving and Resizing a Chart <ul><li>A chart is a graphic, or drawn object </li></ul><ul><li>Not located in a specific cell or range </li></ul><ul><li>An object is an independent element on a worksheet </li></ul><ul><ul><li>Can be moved anywhere worksheet without affecting formulas or data </li></ul></ul><ul><ul><li>Resize a chart by moving its sizing handles; move a chart by dragging it </li></ul></ul>Microsoft Office 2007-Illustrated
  13. 13. Moving and Resizing a Chart Microsoft Office 2007-Illustrated Middle-right sizing handle Moved and resized chart
  14. 14. Changing the Chart Design <ul><li>Changing data values in the worksheet automatically updates the chart </li></ul><ul><li>Chart Tools tabs can be used to make specific changes in a chart </li></ul>Microsoft Office 2007-Illustrated
  15. 15. Changing the Chart Design <ul><li>Using the Chart Tools Design tab, you can: </li></ul><ul><ul><li>Change the chart type </li></ul></ul><ul><ul><li>Modify the data range and configuration </li></ul></ul><ul><ul><li>Change the layout of objects </li></ul></ul><ul><ul><li>Choose from coordinating color schemes </li></ul></ul><ul><ul><li>Move the location of the chart </li></ul></ul>Microsoft Office 2007-Illustrated
  16. 16. Changing the Chart Design Microsoft Office 2007-Illustrated Currently selected chart type Chart type categories Change Chart Type dialog box
  17. 17. Changing the Chart Layout <ul><li>Chart Tools Layout tab makes it easy to create and modify individual chart objects </li></ul><ul><li>Using the Chart Tools Layout tab, you can: </li></ul><ul><ul><li>Add shapes and text to a chart </li></ul></ul><ul><ul><li>Add and modify labels </li></ul></ul><ul><ul><li>Change the display of axes </li></ul></ul>Microsoft Office 2007-Illustrated
  18. 18. Changing the Chart Layout <ul><li>Using the Chart Tools Layout tab, you can (cont.): </li></ul><ul><ul><li>Modify the fill behind the plot area </li></ul></ul><ul><ul><li>Eliminate or change the look of gridlines </li></ul></ul><ul><ul><li>Create titles for the horizontal and vertical axes </li></ul></ul><ul><ul><li>Add graphics or background color </li></ul></ul>Microsoft Office 2007-Illustrated
  19. 19. Changing the Chart Layout Microsoft Office 2007-Illustrated Axes titles added to chart Vertical axis title Vertical axis labels Chart title Horizontal axis labels Horizontal axis title Chart Elements list arrow Axis Titles button
  20. 20. Formatting a Chart <ul><li>Chart Tools Format tab can be used to make formatting enhancements </li></ul><ul><ul><li>Change colors in a specific data series </li></ul></ul><ul><ul><li>Apply a style to a series using the Shape Styles group </li></ul></ul><ul><ul><li>WordArt, which lets you create curved or stylized text, can be created using the WordArt Styles group </li></ul></ul>Microsoft Office 2007-Illustrated
  21. 21. Formatting a Chart Microsoft Office 2007-Illustrated Format Data Series dialog box Click Border Color to control line display Click Shadow to control shadow settings
  22. 22. Annotating and Drawing on a Chart <ul><li>A text annotation is a label that you add to a chart to further describe data </li></ul><ul><li>You can add shapes such as arrows and boxes to a chart </li></ul><ul><ul><li>Lines and arrows can be used to point out exact locations you want to emphasize </li></ul></ul>Microsoft Office 2007-Illustrated
  23. 23. Annotating and Drawing on a Chart Microsoft Office 2007-Illustrated Text annotation Text annotation on chart
  24. 24. Create a Pie Chart <ul><li>You can create multiple charts based on the same worksheet data </li></ul><ul><ul><li>Different chart types can be better at emphasizing different parts of the data </li></ul></ul><ul><li>In a pie chart, emphasize a data point by exploding , or pulling that slice away from the pie chart </li></ul><ul><li>In landscape orientation, the text runs the long way on the page </li></ul>Microsoft Office 2007-Illustrated
  25. 25. Create a Pie Chart Microsoft Office 2007-Illustrated Exploded pie slice
  26. 26. Summary <ul><li>Plan a chart </li></ul><ul><li>Create a chart </li></ul><ul><li>Move and resize a chart </li></ul><ul><li>Change the chart design </li></ul>Microsoft Office 2007-Illustrated
  27. 27. Summary <ul><li>Change the chart layout </li></ul><ul><li>Format a chart </li></ul><ul><li>Annotate and draw on a chart </li></ul><ul><li>Create a pie chart </li></ul>Microsoft Office 2007-Illustrated

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