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WASART WebEx Training 12 2-10
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WASART WebEx Training 12 2-10



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  • 1. WASART Webex Teleconferencing Training
    December 4, 2010
  • 2. What is Webex?
    WebEx is a web-based, real-time desktop sharing tool with phone conferencing that:
    Eliminates or reduces the need for face-to-face meetings;
    Permits a meeting of up to 25 computers at one time (six video and 19 audio);
    Shares documents, presentations and applications among attendees from any computer screen;
    Records meetings and can playback recordings;
    Uses integrated voice conferencing – by phone or computer (VoIP) (WASART does not utilize the phone capability because long distances charges will be incurred);
    Connects via PC, Mac, iPhone, Blackberry, or other WiFi or 3G-enabled mobile device;
    Has multi-media support for PowerPoint, Flash animations, audio and video
    Meeting can be started from desktop, browser, Outlook, IM, etc;
    Provides for unlimited meetings.
  • 3. Minimum Desktop Requirements
    Operating System – Windows XP SP3 - Windows Vista 32- bit
    CPU - CPU Intel Pentium – Processor Intel Pentium processor (1.8 GHz recommended)
    Disk Space - Disk Space 80 MB 80
    RAM – 256 MB+
    Browser – Internet Explorer 7.0 or later - Mozilla Firefox 3.0 or later – JavaScript and cookies enabled in browser
    I/O Ports USB 2.0 (for video camera)
    Audio - Full duplex sound card with microphone. Headset optional but useful
    Video - At least 1.8 GHz CPU, 800x600 resolution, 256 colors or more, and a webcam
    Internet Connection – 56K+
    Webcam (if wanting to utilize video capabilities)
  • 4. Preliminary Matters Before Joining a Meeting for the First Time
    Download and install Meeting Manager (allows the use of interactive features in a meeting and allows the sharing of most types of documents, presentations, applications, Web pages and desktops):
    go to
    click on ‘Set Up’ on left side of page
    click on ‘Meeting Center’
    Verify you have the requisite Rich Media Players
    Click ‘Set Up’ and follow on-screen directions
    If a security box appears, click ‘Yes’
    This is a one-time setup and Meeting Center automatically maintains and updates itself each time you join a meeting.
  • 5. Joining a MeetingUpon receipt of an email from ‘WASART Webex’, click on the link. Check your email (check your junk, spam folder)
  • 6. Enter your name, email address
    and click ‘join’
  • 7.
  • 8.
  • 9.
  • 10.
  • 11.
  • 12. Wait for the presenter to begin
  • 13. During the Meeting
    • Documents and applications can be shared although applications with streaming content may not work well;
    • 14. A whiteboard is available with colored, free-hand drawing annotation tools at the upper left of the page;
    • 15.  All attendees’ views automatically display the meeting content, even if they have different display resolutions. No matter which resolution attendees’ monitors are set to, attendees’ views automatically follow the presenter’s mouse pointer;
    • 16. In order for an attendee to share a document, etc., the host must pass control to that presenter.;
    • 17.  Attendees in the meeting are listed on the right side of the page, and visible in the video;
    • 18.  One or more attendees can conduct private conversations, hidden from the rest of the attendees, by utilizing the ‘Chat’ facility when those privileges have been extended;
    • 19.  Only one meeting can be conducted at a time.
  • 20. Useful Information
    Help’ information can be viewed at:
    User Guides in .pdf format are available under the ‘Support’ tab at:
    Contact Rory at or 425-281-2211 or
    Gretchen at or 360-886-7276 for assistance in setting up to host a meeting, or other matters.