WASART Webex Teleconferencing Training December 4, 2010
What is Webex? WebEx is a web-based, real-time desktop sharing tool with phone conferencing that: Eliminates or reduces the need for face-to-face meetings; Permits a meeting of up to 25 computers at one time (six video and 19 audio); Shares documents, presentations and applications among attendees from any computer screen; Records meetings and can playback recordings; Uses integrated voice conferencing – by phone or computer (VoIP) (WASART does not utilize the phone capability because long distances charges will be incurred); Connects via PC, Mac, iPhone, Blackberry, or other WiFi or 3G-enabled mobile device; Has multi-media support for PowerPoint, Flash animations, audio and video Meeting can be started from desktop, browser, Outlook, IM, etc; Provides for unlimited meetings.
Preliminary Matters Before Joining a Meeting for the First Time Download and install Meeting Manager (allows the use of interactive features in a meeting and allows the sharing of most types of documents, presentations, applications, Web pages and desktops):
go to https://washingtonsart.webex.com/washingtonsart/mc click on ‘Set Up’ on left side of page click on ‘Meeting Center’ Verify you have the requisite Rich Media Players Click ‘Set Up’ and follow on-screen directions If a security box appears, click ‘Yes’
This is a one-time setup and Meeting Center automatically maintains and updates itself each time you join a meeting.
Joining a MeetingUpon receipt of an email from ‘WASART Webex’, click on the link. Check your email (check your junk, spam folder)
Enter your name, email address and click ‘join’
Documents and applications can be shared although applications with streaming content may not work well;
A whiteboard is available with colored, free-hand drawing annotation tools at the upper left of the page;
All attendees’ views automatically display the meeting content, even if they have different display resolutions. No matter which resolution attendees’ monitors are set to, attendees’ views automatically follow the presenter’s mouse pointer;
In order for an attendee to share a document, etc., the host must pass control to that presenter.;
Attendees in the meeting are listed on the right side of the page, and visible in the video;
One or more attendees can conduct private conversations, hidden from the rest of the attendees, by utilizing the ‘Chat’ facility when those privileges have been extended;
Useful Information Help’ information can be viewed at: https://meetings.webex.com/docs/T26L/mc0800l/en_US/pe/help/host/wwhelp/wwhimpl/js/html/wwhelp.htm User Guides in .pdf format are available under the ‘Support’ tab at: https://washingtonsart.webex.com/mw0306lb/mywebex/default.do?siteurl=washingtonsart www.webex.com Contact Rory at firstname.lastname@example.org or 425-281-2211 or Gretchen at email@example.com or 360-886-7276 for assistance in setting up to host a meeting, or other matters.