High impact presentation tru powerpoint
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High impact presentation tru powerpoint

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how to make high impact presentation using MS powerpoint

how to make high impact presentation using MS powerpoint

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    High impact presentation tru powerpoint High impact presentation tru powerpoint Presentation Transcript

    • Page 1 High Impact Presentation through PowerPoint Facilitated by Puan Roziana Rashid
    • Page 2 • Enhance skills in creating PowerPoint presentation for future use. • Improve any PowerPoint presentation (ppt) already being used. • Create more impact on audience in presenting (teaching) by, and when using ppt presentation. Objective of session
    • Page 3 • Good/basic knowledge of PowerPoint. • Experienced presenters. • Know your target audience (students)well: – Interest in subject matter – Hi, Mid, Lo – Age range – Average education level – Language flair – Attention span Background assumption
    • Page 4 • Produce ppt slides that are: – Comprehensive & detailed) – Creative & captive ) – Effective & easily understood ) • Presenters who are: – Effective – Captive – Attractive Desired end result
    • Page 5 1. Lay the napkin face down in front of you. 2. Fold the napkin in half diagonally. Example of desired result – TABLE NAPKIN FOLDING
    • Page 6 • 1 work day only – manage your expectations well. • NOT a session on creating/designing PowerPoint slides for presentation. • A session on presenting using the aid of PowerPoint slides effectively. Scope of session
    • Page 7 • PowerPoint AIDS & SUPPORTS presenter/teacher/lecturer/facilitator. • Slides should not overpower the presenter. • YOU, the presenter are still the key component of the presentation (teaching). REMINDER!
    • Page 8 • You observe & listen • I listen & observe • You do & show • We review & feedback • We ask & we respond! Plan for the day
    • Page 9 1) Presenter 2) Powerpoint 3) Presentation Components of session
    • Page 10 PERSONALITY TALKS Know yourself, know others better…
    • Page 11 Why do you think, speak, behave and react the way you do now?
    • Page 12 Take the d.o.p.e. test! PERSONALITY TRAITS Take the d.o.p.e. test!
    • Personality You ? Male peacock eagle owl White dove
    • DOVE: The peaceful dove. The dove is people-orientated, loyal, friendly, hard- working and a great team player but tends to avoid change, confrontation, risk-taking and assertiveness. PEACOCK: The showy peacock. The peacock loves talking, being the centre of attention, has passion/ enthusiasm and is happy/ optimistic. Peacocks can be accused of talking too much, and aren’t good with detail or time-control. OWL: The wise owl. The owl is logical, mathematically minded, methodical and sometimes seen as a perfectionist. The owl can be slow to make decisions and inflexible if rules and logic says otherwise. Owls are not big risk takers but love detail. EAGLE: The bold eagle. Eagles are dominant, stimulated by challenge, decisive and direct. Eagles can be blunt/ stubborn, can lose sight of the big-picture and can be insensitive to other people’s needs. Eagles are natural achievers.
    • Page 15
    • Page 16 Influencing traits Personality Communicates Dove Soft, even paced, sometimes slow. Simple language, follows instructions with no questions asked, doesn’t look at speaker. Owl Soft, even paced, patient, focused. More verbal than oral, very organised. Firm, always seek clarification, likes intellectual language. Peacock Loud, cheerful, fast paced, short attention span. Loves flowery language, injects colors in speech, very expressive. Doesn’t take to instructions well. Eagle Firm, assertive, well paced, confident, focused when needed. Simple intellectual language, goal oriented, no need for small talks. Serious and no-nonsense.
    • Page 17 • There are many, with the top 7 being: 1)Authoritative 2)Attitude 3)Audience-centric 4)Visualiser 5)Animated 6)Appearance 7)Nonconformist Traits of great presenters
    • Page 18 • Authoritative  Read, read and read;  Never fear of not knowing – will find out  Related to Attitude • Animated  Tone, pace, melody + body gestures • Appearance  What you wear + how you wear them The 3 As
    • Page 19 CREATING THE POWERPOINT The Good vs. The Bad
    • Page 20 PREPARATION Before the slides begin…
    • Page 21 1) Start with an idea/concept of WHAT. 2) Follow that with a storyboard of HOW & WHY. 3) Then only onto the ppt. Preparation
    • Page 22 • Storyboards can be build by mapping (mind map, idea tree) or flowcharting them. • Why? • When you see (visual), you can follow (instructions) & detect areas for improvement (miss-es). preparation (2) 1 2 3
    • Mapping your storyboard
    • Flowchart your ideas
    • Basic flowchart symbols The Terminal Symbol (Elongated Circle) tells you where the flowchart begins and ends. To indicate the start of your flowchart, fill this shape with words like Start or Begin. The words you use are up to you. The Process Symbol (Rectangle) represents any process, function, or action and is the most frequently used symbol in flowcharting. The Document Symbol is used to represent any type of hard copy input or output (i.e. reports). Off-page Connector Symbols are used to indicate the flowchart continues on another page. Often, the page number is placed in the shape for easy reference.
    • The Input/Output Symbol represents data that is available for input or resulting from processing (i.e. measurements, weights etc.). Comment Symbols are used when additional Explanation or comment is required. This symbol is usually connected to the symbol it is explaining by a dashed line. The Decision Symbol is a junction where a decision must be made. A single entry may have more than 1 solution, but only one can be chosen. The Connector Symbol represents the exit to, or entry from, another part of the same flowchart. It is usually used to break a flow line that will be continued elsewhere. It's a good idea to reference page numbers for easy location of connectors.
    • Flowcharts are also ideal as your teaching aid, particularly in giving instructions. Refer the example given. Or as an overview of a subject/topic.
    • Page 28 So what’s your story? Groups 1 & 4: • General safety measures in the class / lab / workshop Groups 2 & 5: • General safety of college population on campus Groups 3 & 6: • Dress code for college population & visitors to campus
    • Page 29 Criteria Description Format is well organised Site's structure makes sense and it is easily navigated. Multi- pages exhibit consistency. Format is aesthetically pleasing The page demonstrates an attractive use of graphics, color, and page layout. Background coordinates with text colors and graphics. Animation (if any) is justifiable. Graphics add meaning and are not decoration. Content is reliable Information is accurate, complete, and current. Content is useful Content is meaningful and important. Reference information is included. Content is rich Information is interesting and likely to be used frequently. Knowing the criteria of good ppt
    • Page 30 Outlines Slide structure Fonts Colours Background, Themes Graphs, Charts Pictures, Videos Language proficiency Conclusion Questions Overview of what is covered
    • Page 31 Outline • Make your 1st or 2nd slide an outline of your presentation – Eg: as in previous slide (slide 18) • Follow the order of your outline for the rest of the presentation • Only place main points on the outline slide – Eg: Use the titles of each slide as main points
    • Page 32 Slide Structure – Good • Use 1-2 slides per minute of your presentation, 4-5 points per slide. • Write in point form, not complete sentences. • If sentences are required, keep it simple. • For instructions, detailed step-by-step. • Avoid wordiness: use key words & phrases, and diagrams/illustrations.
    • Page 33 • Number your slide pages, if possible with footnote, too. • For one-time presentation, insert date/time functionalities. • Slide numbers, date/time & other footnotes stay hidden from title page. • Chunk contents and differentiate with page separator. Structure – good (cont)
    • Page 34 Fonts - Good • Use at least an 18-point font • Use different size fonts for main points and secondary points – this font is 28-point, the main point font is 32-point, and the title font is 44- point • Use the latest font i.e. Calibri although a standard font like Times New Roman or Arial is acceptable.
    • Page 35 Slide Structure - Bad • This page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you.
    • Page 36 Slide Structure – Good • Show one point at a time: – Will help audience concentrate on what you are saying – Will prevent audience from reading ahead – Will help you keep your presentation focused
    • Page 37 Slide Structure - Bad • Do not use distracting animation. • Do not go overboard with the animation. • Be consistent with the animation that you use.
    • Page 38 Fonts - Bad • If you use a small font, your audience won’t be able to read what you have written • CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ • Don’t use a complicated font
    • Page 39 Colour - Good • Use a colour of font that contrasts sharply with the background – E.g.: blue font on white background • Use colour to reinforce the logic of your structure – E.g.: light blue title and dark blue text • Use colour to emphasize a point – But only use this occasionally
    • Page 40 Colour - Bad • Using a font colour that does not contrast with the background colour is hard to read • Using colour for decoration is distracting and annoying. • Using a different colour for each point is unnecessary – Using a different colour for secondary points is also unnecessary • Trying to be creative can also be bad
    • Page 41 Background & Themes - Good • Use backgrounds & themes such as this one that are attractive but simple. • Use backgrounds which are light. • Use the same background consistently throughout your presentation.
    • Page 42 Background – Bad • Avoid backgrounds that are distracting or difficult to read from • Always be consistent with the background that you use
    • Page 43 Graphs & charts • Use graphs rather than just tables and words – Data in graphs & charts are easier to comprehend & retain than raw data; – Trends are easier to visualize in graph form. • Always title your graphs, charts & tables
    • Page 44 Graphs - Good
    • Page 45 • Use pictures for show-&-tell of equipment, or step-by-step instructions to show progression. • As much as possible, use pictures of the real item, or one that closely resembles the item. Pictures
    • Using pictures to instruct
    • Page 47 • Best used to support complex instructions. • Embed in powerpoint as part of presentation. • If you render entire presentation to video, put in some caveats. • Downside to using video is it can take a long time to render. Videos
    • Page 48 Language proficiency • Proof your slides for: – speling mistakes – the use of of repeated words – grammatical errors you might have make • If English is not your first language, please have someone else check your presentation! • Don’t take your Bahasa Malaysia for granted, either!
    • Page 49 Conclusion • Use a conclusion slide to: – Summarize the main points of your presentation; – Acknowledge reference sources used in creating your ppt.; – Suggest other resources of reading or research.
    • Page 50 Questions?? • It is encouraged to end your presentation with a simple question slide to: – Invite your audience to ask questions; – Provide a visual aid during question period; – Avoid ending a presentation abruptly.
    • Page 51 Remember what you know of your audience when creating your powerpoint.
    • Page 52 THE BEST OF BOTH Before the curtains are drawn…
    • Page 53 • BEFORE structuring your presentation, organise your research & structure your thoughts. • Understanding the best ways to organise oral presentations help make your major points clearly! • An effective presentation engages audience, simplifies material & control non-verbal communication. 1. Organise the presentation
    • Page 54 • Gather all required materials & information – manuals, powerpoint. • Be clear of your role – as problem- solver, informer, teacher/instructor, proposer. (Impacts powerpoint content) • If teaching/instructing, apply time- sequence arrangement. • Ensure you have the correct information. 2. Organise your resources
    • Page 55 • Once you have organize your materials, arrange them for effective oral delivery = presentation. • Prepare an effective speaking outline for the presentation. 3. Write the presentation
    • Page 56 • Differences between oral and written styles: – Written – ideas are visually indicated through paragraphs; readers can look back to refer. – Oral – must repeat phrases to indicate transition from one topic to another; audience need to stay focused. 4. Know your presentation well
    • Page 57 • Engage your audience with the following attention-getting techniques (some relation to presentation): Tell a joke Provide a sample Ask questions Open with a story Open with a startling statistic 6. Attention-getting technics
    • Page 58 • Time constraints: – Presentations are limited by the time allocated to them – need to adjust presentation to meet the time. – Oral presenters speak on average 150 words a minute + slides which take 90 seconds to read from. – Proper coordination is needed. – Rehearse with an outline. 7. Time management
    • Page 59 • Guideline: Make sure all necessary equipment are there Practice your presentation Create clear performance outline on note cards or paper – practice handling them Maintain consistent eye contact with audience 8. The delivery
    • Page 60 Preserve good posture – do not lean against the wall or podium. Avoid nervous habits. Use your hands to emphasize key points – preview your gestures in the mirror, ensure they are moderate. If possible, move during your presentation. Control your voice. Avoid distracting filler words – “um”, “ah”, “you know?”,”understand?”. Delivery (cont.)
    • Page 61 Never turn your back to the audience when speaking (facing the powerpoint only). Never read-off your slides all the time. Give audience a few seconds to read your slides and assimilate new information. When using electronic slides, control when you reveal information through the available graphic capabilities. Delivery (cont.)
    • Page 62 • HOW? Determine the tone and analyze the body language of the questioner. Nod your head to acknowledge a question. Ensure everyone in the audience heard the question. Lengthy or confusing question? Seek clarification. Don’t be forced into a “corner” – choosing unacceptable alternatives. 9. Responding to questions
    • Page 63 Establish ground rules for length and types of questions, especially if audience is potentially hostile. Encourage participation from many members. Dominating questioner? Politely interrupt and seek opinion from others. Agree to disagree – move on. Admit when question goes beyond the scope – please refuse to answer such questions. Admit when you don’t know - promise to provide later. Questions (cont.)
    • Page 64 • Summarize the key points of your presentation • Highlight – solutions, new ideas generated • Look to the future, link to the future • Bring to attention good questions asked • Thank the audience! 10. Ending the presentation
    • Page 65
    • Page 66 • www.coastal.edu/education/edit/modules/305.pdf • http://www.patton- patton.com/basic_flow_chart_symbols.htm • http://www.rff.com/flowchart_shapes.htm Acknowledgement