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Discoverytoolstalesofimplementationattwohbcus 110726093653-phpapp02

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  • 1. DISCOVERY TOOLS: THE TALES OF IMPLEMENTATION AT TWO HBCUs
    Netta CoxSerials Librarian, North Carolina A&T State UniversityIyanna SimsSystems Librarian, North Carolina A&T State UniversityShaundra WalkerHead of Reference, Fort Valley State University
    ALA Annual Conference  Saturday, June 25, 2011
  • 2. What is a discovery tool?
    • New Technology
    • 3. Single Point of Entry
    • 4. Pre-harvested
    • 5. Centralized Index
    • 6. Vendor neutral
    • 7. Relevancy
    • 8. Robust Features
    • 9. Customizable
    Source: Definition synthesized from the literature. See bibliography.
  • 10. Discovery Tool options
    EBSCO Discovery Service
    Encore Synergy
    Primo
    Summon
    WorldCat Local
    Blacklight
    LibraryFind
    Scriblio
    SOPAC
    VuFind
    Proprietary
    Open Source
    Source: Discovery tool options synthesized from the literature. See bibliography.
  • 11. Commonalities
    Single point of entry for all library information
    Enriched web interface
    Faceted navigation
    Simple keyword search
    Relevancy
    Source: Discovery tool options synthesized from the literature. See bibliography.
  • 12. Brainstorming…
    What should I consider when choosing and implementing a discovery tool?
  • 13. North Carolina A&T State university
    HBCU, Public Land-Grant Institution
    Enrollment: 10,000
    Library Staff: 50
    Library Collection:
    Over 700,000 volumes of print and audiovisual materials
    Over 150,000 electronic books
    Over 160,000 print and electronic journals and serials
    Approximately 300 databases
  • 14. Motivation
    Rich collection of print and audiovisual resources
    Expeditious growth of electronic resources
    Digitized archival material and developing an Institutional Repository
    Desire to meet user expectations
    Federated Search
    Funding
  • 15. The process
    Formed a committee
    Representation from each department – Public Service, Technical Service, and Systems
    Researched commercial and open-source platforms
    Developed an evaluation matrix
    Vendor visits
    Discussed pros and cons in relation to library environment
  • 16. The matrix
  • 17. The realities
    No perfect solution
    Functionality
    Coverage
    Timeline
    Realistic
    Flexible
    Bells and whistles may come with a cost
  • 18. Going forward
    Complete configuration process
    Internal testing
    Train Staff
    Revise instruction curriculum
    Integration
    Harvest IR data
    Increased visibility and usage of resources
    Embrace the platform as a living organism
  • 19. Lessons Learned
    Understand your library needs and wants
    Have questions for vendors and ask for demonstration of live instances of platform
    Make no assumptions
    Resource Analysis
    Network with other libraries
  • 20. About FVSU
    Founded in 1895
    1890 Land Grant Institution
    One of Three Public HBCU’s in Georgia
    Member of the 35-Member University System of Georgia (USG)Consortium
    Enrollment of 3400
    One of the fastest growing schools in the USG system
  • 21. About FVSU Libraries
    Three Branches
    Main Library (Hunt)
    Curriculum Materials Center
    Warner Robins Center (Graduate and Adult Education)
    Print Collections
    150,000+ Volumes
    600 Active Print Serials Titles
    Small AV Collection
    Electronic Resources
    Over 100 Databases (mostly shared via GALILEO)
    Ebooks (NetLibrary, Ebrary, IEEE)
    Moving Print Serials to Electronic Serials
  • 22. The Consortia Challenge
    Participant in GALILEO
    Public, private, K-12, technical and college and university members
    Shared platform, varied resources
    Cost-sharing for electronic resource purchasing
    Shared Proxy Server and OpenURL Link Resolver
    Member of the GALILEO Interconnected Libraries (GIL)
    ExLibris Voyager ILS
    Union Catalog
    Reciprocal Book Borrowing Service (GIL Express)
  • 23. Motivation
    Influx of New Resources
    Better Return on Investment
    Frustration with Federated Searching
    Information Literacy Challenges
    Multiple, Changing Platforms
    Puzzled Students
    The “50 Minute” Session
  • 24. Needs/Desires
    High Coverage of Scholarly Resources
    Easy Updates
    Simple Interface
    Extendibility
    Affordability and Sustainability
  • 25. The Selection Process
    Evaluated Three Major Tools
    Vendor Presentations
    Coverage Analysis
    Selected Final Tool
  • 26. Implementation
    Started in January 2011
    Three Phases
    Adding E-Resources to the Client Center
    Exporting MARC Records from the catalog
    Setting Up Nightly Cron Job
    Testing, Testing, Testing!
  • 27. Soft Launch
    March 2011
    Added Search Box to Homepage
    Introduced in ENG 1101 and ENG 1102
    Response
    Overwhelmingly positive, professors and students
    More time spent on searching than teaching in information literacy sessions
  • 28. Lessons Learned
    Managing Electronic Resources
    Need for new workflows
    Impact on Instruction
    Customizing the OpenURLLink Resolver page
    Teaching the importance of good search statements
    Impact on Collection Development
    Purchasing more electronic resources
    Availability in Summon
  • 29. Looking Ahead
    Information Literacy
    Focus on 1000 and 2000 level courses
    Revised Information Literacy Tutorial
    E-Resources
    Moving Print Serial Subscriptions to Electronic
    Considering MARC Record Updates for Electronic Journals
    Considering adding MARC Records for non-indexed collections
    Considering MARC Records for E-book Collections
    Considering More E-Books
    Open Access Collections
    Adding Institutional Repositories
  • 30. Ways We’ve Used Summon
    LibGuides
    Added to Search Drop Down Box along with other search types (catalog, Ask-A-Librarian, e-journals, etc.)
    Created search boxes for specific collections (i.e. videos, special collections, etc.)
    LibAnswers
    Embedded search boxes in Ask-A-Librarian answers
    BlackBoard
    Created learning objects
  • 31. Demonstration
  • 32. Q&A Discussion
  • 33. Resources
    Grand Valley State University Library Labs
    http://gvsulib.com/labs/custom_summon/
    Helpful tool for creating Summon search boxes
    LibGuides Summon Resources
    http://help.springshare.com/content.php?pid=90986&sid=1053606#3190055
    More help for creating Summon search boxes
    Summon API
    http://api.summon.serialssolutions.com/help/api/
    Summon Community Wiki
    http://community.summon.serialssolutions.com/index.php/Main_Page
    Another great resource for Summon users
  • 34. Bibliography
    Vaughan, J. (2011). Chapter 1: Web Scale Discovery What and Why?. Library Technology Reports, 47(1), 5-11. Retrieved from EBSCOhost.
    Vaughan, J. (2011). Chapter 2: OCLC WorldCat Local. Library Technology Reports, 47(1), 12-21. Retrieved from EBSCOhost.
    Vaughan, J. (2011). Chapter 3: Serials Solutions Summon. Library Technology Reports, 47(1), 22-29. Retrieved from EBSCOhost.
    Vaughan, J. (2011). Chapter 4: Ebsco Discovery Services. Library Technology Reports, 47(1), 30-38. Retrieved from EBSCOhost.
    Vaughan, J. (2011). Chapter 5: Ex Libris Primo Central. Library Technology Reports, 47(1), 39-47. Retrieved from EBSCOhost.
  • 35. Bibliography
    Vaughan, J. (2011). Chapter 6: Differentiators and A Final Note. Library Technology Reports, 47(1), 48-53. Retrieved from EBSCOhost.
    Vaughan, J. (2011). Chapter 7: Questions to Consider. Library Technology Reports, 47(1), 54-59. Retrieved from EBSCOhost.
    Vaughan, J. (2011). Chapter 8: For More Information. Library Technology Reports, 47(1), 60-61. Retrieved from EBSCOhost.
    Way, D. (2010). The Impact of Web-scale Discovery on the Use of a Library Collection. Serials Review, 36(4), 214-220. doi:10.1016/j.serrev.2010.07.002
    Yang, Sharon Q, Kurt Wagner, (2010) Evaluating and comparing discovery tools: how close are we towards next generation catalog?, Library Hi Tech, 28 (4), 690 – 709.