Iestyn a Gruffudd of Menter a Busnes on public sector tendering. WCVA Funding Conference 2012.

1. GWASANAETH DATBLYGU
CYFLENWYR
SUPPLIER DEVELOPMENT
SERVICE
www.gwerthwchigymru.co.uk
www.sell2wales.co.uk

2. Gwasanaeth Datblygu Cyflenwyr
Supplier Development Service
• Cyngor a chefnogaeth ar sail un-i-un ar gyfer
mudiadau sydd yn cystadlu am gytundebau.
– HCC (Holiaduron Cyn-Gymhwyso)
– Tenders
• One-to-one advice and support for organisations
submitting bids.
– PQQs (Pre-Qualification Questionnaires)
– Tenders

3. Pwrpas gweithdy heddiw
Purpose of today’s workshop
• Edrych yn fras ar rai o’r brif rhesymau ty ôl i’r broses tendro
• Adnabod camau paratoadol gallwch gwblhau rwan yn barod
ar gyfer HCG a Tendrau yn y dyfodol
• Manylion safleuoedd wê lle mae angen gofrestru a cipolwg ar
sut mae rhain yn gweithio
• Trosolwg ar y cymorth sydd ar gael i chi
• Briefly examine some of the main reasons behind the tendering
process
• Identify preparatory steps that you can take now in preparation for
upcoming PQQs and Tenders
• Details of relevant websites to register on and an insight in to how
these work
• Overview of the support available to you

4. Pam fod cyrff cyhoeddus yn tendro?
Why do public bodies tender?
• Gwerth am arian i ddinesyddion • Value for money for citizens
• Sicirhau gwasanaeth o • Ensure a quality service
ansawdd • Access products, services &
• Mynediad at gynnyrch, expertise
gwasanaethau ac arbenigedd • Control risk
• Rheoli risg • Increase competition
• Cynyddu cystadleuaeth • Replace underperforming
• Newid cyflenwyr sy’n suppliers
tanberformmio • Demonstrate fairness and
• Arddangos tegwch a openness
gonestrwydd • Comply with EU legislation and
• Cydymffurfio gyda financial regulations
deddfwriaeth a rheolau’r DU

5. Pam fod cyrff cyhoeddus yn tendro?
Why do public bodies tender?
• Cydymffurfiad cyfreithiol • Legal compliance
• Archwilio cyflenwyr posib i • Vetting potential suppliers to
sicrhau eu fod yn ddilys, yn ensure bona fide & fully capable
fedrus, ac gyda cemdir suppliers with good financial
ariannol da standing
• Cyn-cymhwysiad ffurfiol • Formal pre-qualification
• Meini prawf gosodedig ar • Pre-determined criteria for
gyfer gwerthusiad appraisal
• Safoni • Standardisation
• Cysondeb mewn dull • Consistent approach
• Cysondeb mewn mesuriad • Consistent measurement

6. Manteision y broses Tendro
Benefits of the Tendering process
• Darparu atebolrwydd clir a • Provides clear public
chyhoeddus accountability
• Amddiffyn gweithwyr oddi • Protects employees from bias
wrth rhagfarn • Level playing field to judge the
• Safbwynt diduedd i asesu’r market
farchnad • Ensures value for money
• Sicrhau gwerth am arian • Potential suppliers have the
• Sicrhau fod gan y cyflenwyr same clear understanding of
posib ddealltwriaeth clir o’r the requirements
anghenion • Sound basis for a properly
• Sylfaen ar gyfer cytundeb constructed contract
cynhwysfawr a theilwng • It prevents complacency
• Rhywstro hunanfoddhad

7. Cyn-Cymhwso
Pre-Qualification
• Cryfder ariannol – gall yr • Financial strength issue – can the
ymgesiydd ymdopi gyda maint y candidate cope financially with this size
gytundeb – cynaliadwy? of contract – sustainability?
• Dibyniaeth – fydd yr ymgeisydd • Dependency issue – will the candidate
or-ddibynnol ar y cytundeb neu’r become over-dependent on this
awdurdod? contract or contracting authority?
• Cynhwysedd – oes gan yr • Capacity issue – does the candidate
ymgeisydd yr adnoddau i gwrdd have sufficient resources to meet the
ag anghenion y cytundeb? contract demands?
• Gallu – oes gan yr ymgesiydd yr • Capability issue – does the candidate
sgiliau a phrofiad angenrheidiol i have the necessary skills & experience
gwblhau’r gwaith? to carry out the work?
• Manylion statws proffesiynol e.e. • Details of professional status, for
AGGCC example CSSIW

8. Eich Amcanion
Your Objectives
• Osgoi dilead o’r broses • Avoid elimination
• Creu argraff fafriol • Create a favourable
• Darparu gwybodaeth yn impression
brydlon • Provide information
• Darparu’r wybodaeth yn promptly
glîr, yn gyflawn ac mewn • Provide information that is
modd hawdd i’w ddilyn. clear, complete and in an
• Sicrhau fod y gwybodaeth easy to follow format.
yn gryno ac yn berthnsaol • Ensure that information is
concise and relevant

9. Cyn-Cymhwso
Pre-Qualification
“Di hwn ddim yn berthnasol i mi, dwi ddim angen deutha nhw pa mor dda „dw i
ohwerydd dwi di bod yn neud y gwaith ers ugain mlynedd”
Os cymerwch chi’r safbwynt yma, mi wnewch chi fethu heb unrhyw
amheuaeth.
Gall eich cais mond cael ei asesu ar sail beth sydd wedi ei sgwennu ar bapur
a’r tystiolaeth sydd yn cael ei ddarparu.
“This isn’t relevant to me, I don’t need to tell them how good I am because I’ve
been delivering this service for the last 20 years”
If you take this attitude, you will fail without any doubt!
Your application can only be assessed on the basis of what you have provided in
writing, along with the evidence provided.

10. Dull o ateb cwestiynau
Approach to answering questions
• Proses o wella parhaus – cadwch ag addaswch fersiynnau
electronic o pob cais yr ydych yn ei gwblhau
• Mae llawer o gwestiynnau yn dueddol o ymddangos ar bron
pob tender a PQQ– dros amser mae’n hawdd datblygu rhain
yn barod, can cyflymu’r broses bob tro.
• Process of refinement – keep and build upon electronic versions
of all applications you have completed
• Many questions tend to appear regularly on PQQs and Tenders –
meaning over time it is easy for you to develop a set of good
responses and shorten the time required.

11. Dull o ateb cwestiynau
Approach to answering questions
Q.
Please describe your organisation's primary
business activity(ies).

12. Q.
Please describe your organisation's primary
business activity(ies).
• Beth yw eich maes gwaith? • What do you do?
• Ers faint yw’r busnes yn gweithredu? • How long have you been operating?
• Beth yw’r prif ffynhonellau arian? • What are your main sources of
• Beth sydd yn unigol amdanoch? income?
• Beth yw eich prif gryfderau? • What is unique about you?
• Pa prosiectau ydych chi’ delifero a • What are your main strengths?
lle? • What are the projects you deliver,
• Beth yw prif elfennau’r prosiectau and where?
hyn? • What are the main activities of these
• Sut ydych chi’n perfformio ar y projects?
prosiectau? • How are you performing on these
• Gallwch chi gadarnhau hyn gyda projects?
tystiolaeth ystadegol neu adborth • Can you back this up with statistical
gan cleient arall? evidence or client feedback?

13. Dull o ateb cwestiynau
Approach to answering questions
• Astudieuthau Achos • Case Studies
Teitl y prosiect:
Project title:
Cleiant: (cwmni neu unigolyn)
Client: (company or individual)
Lleoliad:
Location:
Dyddiad: (dewis o dyddiadau cychwyn a gorffen / mis / blwyddyn / dyddiad cychwyn)
Date: (choose from start & end dates / month / year / commencement date)
Gwerth Ariannol: (unai gwerth y prosiect neu’r gwerth blynnyddol)
Financial value: (either project value or value per annum)
Manylion Prosiect:
Project details:
Geirda: (enw, cyfeiriad, rhif ffon a ebost) a gerida os yn bosib!!
Reference: (name, address, phone number & email) + Reference if possible!!

14. Dull o ateb cwestiynau
Approach to answering questions
• Pam dewis yr engraifft yma i ddangos eich• Why you have chosen this example to
profiad? demonstrate your experience?
• Cafodd ei ddelifero ar amser, o fewn y • Was it delivered on time, on budget, to the
cyllideb, i’r safon cywir? right quality?
• Cafoch chi eich camoli can y cleient am y • Did you receive high praise for the work
gwaith? from the client/stakeholders?
• Oedd yno rwbath a aeth ty hwnt i ofynnion • Was there something that you did that went
y cleient? beyond what the client was looking for?
• A oedd unrhyw fuddianau ychwanegol, • Did your approach to the work bring any
megis cyfranu tuag at yr economi lleol, additional benefit – e.g. contribute to the
defnyddio is-gontractwyr lleol, creu local economy by using local subcontractors,
cyflogaeth neu creu cyfleuoedd ar gyfer y creating new employment, or providing
rheini allan o waith ar dymor hir. opportunities for the long term
economically inactive people?

15. Dull o ateb cwestiynau
Approach to answering questions
Rhowch ddisgrifiad o’r gwaith fel a oedd Give a description of the work that was
angen gan y cleient required by the client
Pwysleiswch sut aethoch o gwmpas hyn gan Emphasise how you approached the work,
gyfierio at: include details such as:
Sut cafodd y gwaith ei gynllunio? How did you plan the work?
Pa systemau oedd mewn lle i fontro What system did you have in place to
pethau? monitor progress?
Wneuthoch chi reoli cyswllt gyda’r Did you manage communication with the
cleient? Sut? client? How?
Sut wneuthoch chi sicrhau answadd? How did you maintain quality?
Faint o staff oedd yn y broses? How many members of staff involved?
Is-gontractwyr? Sub-contractors?
Unrhyw sgiliau/profiadau ehangach Expertise/skills of key individuals that were
gan unrhyw aelodau’r tim? utilised?

16. Dull o ateb cwestiynau
Approach to answering questions
• Staff / Adnoddau ar gael • Staff / Resources Available
– Staff Training Matrix / – Staff Training Matrix / Training
Anghenion Hyffroddiant needs
– Copiau o dystysgrifau unigol – Copies of individual training
ar gyfer cyrsiau perthnsaol certificates (at hand just in case
(rhag ofn eu bod yn ofynnol) required as an example)
– CVs / PEN Profiles ar gyfer – CVs / PEN Profiles of key project
aelodau criadd yr prosiect (nid individuals (not necessarily each
o angenrheidrwydd pawb!) member of staff!)
– Adnoddau staff ar gael – tabl i – Staffing Resources available –
ddangos faint o bobly yr ydych table showing how many
yn eu gyflogi ym mhob rôl – individuals you employ in each
gall helpu ddangos yr capasiti type of role – can help to show
sydd ganddoch i ymdopi gyda the capacity you have to deal
absenoldeb. a.y.y.b with staff absence etc.

17. Dull o ateb cwestiynau
Approach to answering questions
• Safbwynt ariannol • Financial Standing
– PDF o gyfrifon archwiledig – PDF Copies of Audited accounts
– Trosiant ar gyfer y 3 mlynedd – Turnover figures for previous 3
blaenorol years
– Copiau PDF o dystysgrifau – PDF copies of relevant insurance
yswyritant perthnasol certificates

18. Gwasanaethau i fusnes
Services to business
 Helpu busnesau i lenwi PQQ’s a thendrau - rhad ac am ddim
 Assist businesses to fill in PQQ’s and tenders - free service
 Helpu busnesau gydag unrhyw dendr neu holiaduron cyn-
gymhwyso maent angen cymorth hefo nhw
 Can help businesses with any tender or pre-qualification questionnaire
they require help with

19. Gwasanaethau i fusnes
Services to business
 Cofrestru ar Gwerthu i Gymru a chefnogi gyda proffil cwmni ar y
wefan (CPV CODES)
 Register on Sell2Wales and support with company profile on the website
(CPV CODES)
 Adnabod cyfleon tendro a rhannu’r wybodaeth - Preifat a
Chyhoeddus
 Identify tender opportunities and share information - Public and Private
 Ymwybyddiaeth am ddatblygiadau ar lefel rhanbarthol a lleol
 Awareness of developments on a regional and local level

20. Gwasanaethau i fusnes
Services to business
 Helpu busnesau i lenwi PQQ’s a thendrau-rhad ac am ddim
 Assist businesses to fill in PQQ’s and tenders-free service
 Helpu busnesau gydag unrhyw dendr neu holiaduron cyn-
gymhwyso maent angen cymorth hefo nhw
 Can help businesses with any tender or pre-qualification questionnaire
they require help with

21. Gwasanaethau i fusnes
Services to business
 Digwyddiadau Cwrdd a’r Prynwr-Sector Gyhoeddus
 Public Sector Meet the Buyer events
 Sesiynnau Briffio i Gyflenwyr (amrywiol)
 Supplier Briefing Sessions (various)
 Gweithdai CHAS/ISO9001/ISO14001
 CHAS/ISO9001/ISO14001 workshops
 Gweithdai “Sut i Dendro”
 “How to Tender” workshops.

22. Cysylltu gyda’r Gwasanaeth Datblygu Cyflenwyr
Contact the Supplier Development Service
Derwenna Bridle - 01248 672 610 Gwynedd a Môn
derwenna.bridle@menterabusnes.co.uk Gwynedd and Anglesey
Iestyn Gruffudd - 01248 672 659 Conwy a Sir Ddinbych
iestyn.gruffudd@menterabusnes.co.uk Conwy and Denbighshire
Lynne Lewis - 01978 366 366 Wrecsam a Fflint
lynne.lewis@wrexham.gov.uk Wrexham and Flintshire

23. Gweithdai Sut i Dendro
How to Tender Workshops
15/11/2012 Conwy Glasdir, Llanrwst - LL26 0DF
22/11/2012 Gwynedd Plas Silyn, Penygroes - LL54 6HJ
04/12/2012 Môn Holland Arms Hotel, Pentre Berw, LL60 6HY
06/12/2012 Conwy Canolfan Fusnes, Cyffordd Llandudno - LL31 9XX
13/12/2012 Dinbych Rhyl Commuity Fire Station - LL18 3PL
Derwenna Bridle
Archebu lle yn hanfodol 01248 672 610
Booking a place is essential derwenna.bridle@menterabusnes.co.uk