Request For Quotation (Rfq)
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  • 1. Request for quotation (RFQ) First step for external procurement process is making a RFQ.
  • 2. Collective number
    • Collective number is used for linking various RFQ created
    • Collective number can be given in the header data of RFQ
    • Collective number is a alpha numeric key
    • Collective number can be maximum ten digits.
  • 3. One time vendor
    • One time vendor is also called CpD vendor
    • We approach one time vendors with request for quotation for supply only once or very rarely
    • One time vendor account is used to account several vendors who are not regular for the organization to avoid creating unnecessary master records for them
  • 4. One time vendor
    • Address and bank details of one time vendor to be entered in documents only and not in vendor master records
    • Address of one time vendor is required to be entered in purchase document if these vendors are used any time later.
    • If we make the vendor name as search item we can also make one time vendor subject to vendor evaluations.
  • 5. Quotation
    • While entering quotation if we do not enter plant in the first page, we can use the same quotation for other plants also
    • RFQ and Quotation are same documents in the SAP system
  • 6. Info record
    • An info record can be created automatically from quotation
    • Set the info update indicator in the item details, for auto updating of info record. (double click on material)
  • 7. Rejection letter to vendor
    • Set rejection indicator for the quotation which does not suit your requirement
    • Send the rejection letter to the vendor
  • 8. ME41 – Create RFQ ME42 – Change RFQ ME43 – Display RFQ
  • 9. ME47 – Maintain quotations ME49 – Price comparison list ME9A – Print rejection letter