Blanket Purchase Order

Blanket purchase order S A P

Limit items also referred as blanket items

Blanket purchase order is a simplified procedure for procurement of consumable materials.

Mainly “C” class materials are procured by this process

Blanket purchase order is created with a longer validity period such as one year with item specific value limit.

In this procedure PO, GR, Inventory entry are considered un -economical.

Price of an individual item is not recorded in the PO.

Certain steps are deliberately omitted in Blanket purchase order.

PR (Purchase requisition) is generally accepted.

RFQ (Request for Quotation), Contract, GR and Service entry sheet are given away with.

An Incoming invoice is posted with reference to PO.

The processing cost is reduced for Blanket purchase order due to the following. 1. Different materials and services are procured over a longer period with a single PO. 2. No Goods receipt or service entry sheet.

Characteristics of a Blanket PO

PO type : Framework order

Validity period in header data is a must with the limits entry

Item category: B (Limit)

No material master records required

Characteristics of a Blanket PO

We can not use material number in PO with item category B.

Material group / Service group is essential entry.

Account assignment category U (Unknown) permitted.

No GR or Service entry sheet.

During invoice entry for Blanket purchase order following facilities provided

It is checked within the validity period of PO.

Limit of PO value is not exceeded.

Accounting data for the item suggested.

Change the account assignment to multiple.

Correct the account assignment from unknown to any.

We will be allowed to create more invoices even after crossing the limit of value mentioned in blanket purchase order. The system will block payment to the vendor until the limit is amended and saved in the PO. Thank you