MEETING

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When You Go TO Any Meeting Remember This All the Thing's So Read And Share With Your Corporat Friend's What Do and Don't in Meeting.

When You Go TO Any Meeting Remember This All the Thing's So Read And Share With Your Corporat Friend's What Do and Don't in Meeting.

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Transcript

  • 1. 'Meeting'
    Prepared By
    PARAKHIYA VASANT
  • 2. Lets have a 'Meeting'
    World over the word 'Meeting' is used. World over meetings are done. Sometimes the whole day we do nothing but meetings and meetings. We must ask some questions to ourselves:
    • What is a meeting?
    • 3. Do we understand the importance of meetings?
    • 4. Why a meeting?
  • 11 points in 'Meeting'
    11 points of discussion regarding a 'Meeting'
    • What is a meeting
    • 5. Importance of meeting.
    • 6. Alternative to a meeting
    • 7. Contents of a meeting
    • 8. Minutes of Meeting
    • 9. Why the minutes? What do they contain?
    • 10. Forwarding minutes to concerned persons
    • 11. Action taken on the minutes.
    • 12. Monitoring of the actions taken.
    • 13. Action taken on the monitoring of the minutes
    • 14. 7 Sins of Meeting
  • Meaning of Meeting
    “Meeting is a gathering of like people with a common cause & a common agenda.”
    Meeting management helps to set skills often overlooked by leaders & managers. Remember meetings are very expensive activities considering the cost of labour. So take meeting management very seriously.
    Meetings are of many types i.g. Staff meetings, planing meetings, problem solving meetings, etc. However there are certain basics that are common to all meetings.
  • 15. Importance of Meeting
    • Points are discussed for the common cause.
    • 16. Points are discussed for the improvement of performance & productivity.
    • 17. To plug communication gap.
    • 18. To remove the doubts.
    • 19. To formulate a policy.
    • 20. To fix targets.
    • 21. To save time & efforts.
    • 22. To ensure proper implementation of policies.
  • Alternatives to Meeting
    There is no alternative to meeting because it is the only precise way to remove ambiguity and wastage of time. Yes, at times, time can be saved by having meetings through telephones or video confrences.
  • 23. Contents of the Meeting
    Agenda
    Agenda is the points to be discussed in the meeting. An agenda should be precised & to the point. Think what overall outcome is wanted from the meeting and what activities are needed to reach them.
    Contents
    Contents of a meeting should be short & clear. Design the agenda so that participants get involved by having something for each participant to get involved early so they come on time.
    Discussions
    Keep the ageda posted at all times.
    Discussion on the agenda should be kept more or less to thepoint
  • 24. Minutes of the Meeting
    Minutes of the meeting should be recorded in detail & in toto, keeping in mind the aim of the meeting.
  • 25. Why Minutes?
    Minutes should be recorded in order to avoid ambiguity in understanding the outcome of the meeting.
  • 26. Forawading Minutes to Concerned Persons
    The minutes of the meetings should be circulated to all the responsible concerned persons for the implementation of policies.
  • 27. Action on minutes
    Recepient of the minutes should take action as per the directions in the meeting.
  • 28. Monitoring of the action
    There should be a monitoring of the action taken on the minutes by the person calling the meeting.
  • 29. Action on monitoring report
    Action should be taken on the monitoring report. ie; encouraging the person who does well & correct the person who sleeps on it.
  • 30. 7 sins of Meeting
    • People dont take meetings seriously.
    • 31. Meetings are too long. They should accomplish twice in half time.
    • 32. People wander off the topic.
    • 33. People dont convert decisions into actions.
    • 34. People dont tell the truth in conversation.
    • 35. Critical decisions are always postponed.
    • 36. Meetings never get better.
  • Conclusion
  • 37. vparakhiya@rediffmail.com
    Questions & Comments
    Thanks
  • 38. Thanks For Watching
    Please Share
    Check out more great forwards at
    vparakhiya@rediffmail.com
    Mo. No. :- 94279-13540